Pre-proposal Conference - Q A.pdf

DEPARTMENT OF THE AIR FORCE

th

FIGHTER WING (USAFE)

26 July 2011

MEMORANDUM FOR RECORD

SUBJECT: Contract Number FA5587-11-R-0008, Combined Custodial Contract Pre-proposal Conference Meeting Minutes.

1. A Pre-proposal Conference for subject solicitation was held on 15 July 2011 at 1000 hours at

RAF Lakenheath, Bldg 977, 48 th

Contracting Squadron Conference Room.

2. The meeting kicked-off with a sign-in sheet and an introduction by Mr. Steven Quillin, Contracting Officer.

3. The following questions were asked after the pre-proposal briefing:

1) Question: Are you able to provide TUPE detail from those contractors that deliver the service at present?

Government, 48CONS Response: The following contractors provide service:

MITIE Cleaning, performing at DCMA and RAF Fairford

POC: mfm.hradmin@mitie.com, Telephone 01252 836800

Resource UK Ltd performing at RAF Lakenheath, RAF Feltwell, RAF Mildenhall &

727 AMS

POC: Ms. Lissa Gosswell, HR department, Hr.connect@resource-group.com

Aramark performing at RAF Alconbury POC: Stewart McCulloch, email tenders@aramark.co.uk, tel: 01252 529000 / 07831097394

Oceanclean Group Ltd. performing at RAF Croughton.

2) Question: Could all current service providers forward a list of the number of staff that has CRB clearance.

Government, 48CONS Response: Information unavailable

3) Question: How do you wish us to provide for RAF Fairford – On Demand Cleaning

Requirements?

Government, 48CONS Response: On Demand Cleaning pricing should be included in the Emergency/Contingency Cleaning line item hourly rate.

4) Question: Is tender response with 50 page limit to include attachments?

Government, 48CONS Response: Yes

5) Question: In regards to the technical specifications, if there is a difference between the task order and the contract, which document takes precedence?

Government, 48CONS Response: The contract would take precedence. Please note that with square footage for each of the sites are estimates. The variances in task order 3 & 4 have been corrected in Amendment 0001.

6) Question: Can personnel get base access for all bases

Government, 48CONS Response: No, base passes will need to be coordinated through each site’s Contracting Officer’s Representative (COR). Building access/base pass issues will be addressed at the pre-performance conference after contract award.

7) Question: Can it be confirmed that there are no periodic for the racquetball/Basketball court floors at the fitness centers?

Government, 48CONS Response: Periodic floor care is not included on the contract for these areas.

8) Question: Is the Youth Centers at RAF Alconbury and Molesworth open during

Federal Holidays?

Government, 48CONS Response: Yes, they are open with restricted hours.

9) Question: What is the process for submitting hand carried proposals?

Government, 48CONS Response: Hand delivered hard copies will require escort through the visitor’s center at RAF Lakenheath. Coordination is required through contracting; please contact SSgt Wendell Gibson for submission access.

ANNA GULEWICH

Contract Specialist

26 July 2011