FA557022Q0005.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title: Group Exercise Instructor, RAF Alconbury

Solicitation Number: FA557022Q0005

Solicitation Issue Date: Thursday, 07 April 2022

Response Deadline: Friday, 22 April 2022 no later than 1500 GMT

Point(s) of Contact: Lawrence Roman / lawrence.roman.gb@us.af.mil / +44 1480 843925

James Downs / james.downs.5.gb@us.af.mil / +44 1480 843128

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2021-05, Effective:3-10-21 Defense Federal Acquisition Regulation Public Notice DPN 20210520, Effective:05-20-21 Air Force Federal Acquisition Circular AFAC 2019-1001, Effective:1Oct 21

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 611620

Requirement Information

Description:

The U.S. Air force has a requirement for a Group Exercise Instructor to support the Base Community at RAF Alconbury.

Further details of the services required can be found in Attachment 2 - Performance Work Statement

Place of Delivery/Performance/Acceptance/FOB Point:

RAF Alconbury, United Kingdom

Line Item Description Quantity Unit of Measure 0001 Group Exercise Instructor Services, 1 Jun 22 - 31 May 23 12 Month 1001 Group Exercise Instructor Services, 1 Jun 23 - 31 May 24 12 Month 2001 Group Exercise Instructor Services, 1 Jun 24 - 31 May 25 12 Month 3001 Group Exercise Instructor Services, 1 Jun 25 - 31 May 26 12 Month 4001 Group Exercise Instructor Services, 1 Jun 26 - 31 May 27 12 Month

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Quotes in response to this solicitation must be submitted no later than 22 April 2022 at 15 GMT. Quotes must be submitted via email to lawrence.roman.gb@us.af.mil and james.downs.5.gb@us.af.mil. Quotes must be valid until 1 June 2022.

501st Combat Support Wing (USAFE)

2. Quotes shall include pricing and technical documentation. The Pricing Worksheet at Attachment 1 shall be completed to satisfy the pricing requirement. The technical documentation should show proof of qualifications under PWS paragraph 1.1 as well as demonstrating the experience requirement of this solicitation.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(1) This acquisition will utilize the Best Value Continuum, in which the Government seeks to award to an offeror who provides the greatest confidence that they will meet the Government's requirements in a way that will be most advantages to the Government.

This acquisition is NOT subject to FAR Part 15, however it will be used as guidance and any procedures listen herein will not change this applicability.

(2) The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) price; and

(b) Technical:

(i) Qualifications

(ii) Experience

Technical factors are considered more important than price.

(3) The evaluation process shall proceed as follows:

(a) First, an offeror's quoted prices will be determined by multiplying the quantities identified by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. The option period under FAR Clause 52.217-8 Option to Extend Services, 50% of the price(s) quoted for the last option period will be included in the Total Evaluated Price (TEP).

NOTE: When evaluating quotes in a foreign currency, the exchange rate used will be the President's Budget Rate FY 2022.

(b) Second, technical documentation shall be evaluated.

- The Qualification factor will be given a rating of Acceptable or Unacceptable, based on the following definitions:

(i) Acceptable: Meets the minimum requirements of section 1.1 of the PWS

(ii) Unacceptable: Does not meet the minimum requirements of section 1.1 of the PWS

- The Experience factor will be given a rating of Acceptable, Unacceptable and Highly Acceptable, based on the following definitions:

(i) Acceptable: 1 year experience in performing/providing services similar in nature to the PWS

501st Combat Support Wing (USAFE)

(ii) Unacceptable: Less than 1 year experience in performing/providing services similar in nature to the PWS

(iii) Highly Acceptable: More than 5 years experience in performing/providing services similar in nature to the PWS

(c) Following the technical evaluation of all quotes, if the quote with the lowest total evaluated price receives an Acceptable and Highly Acceptable rating for the respective technical factors, that quote represents the best value to the Government and the evaluation process stops. If the quote with the lowest total evaluated price does not receive an Acceptable and Highly Acceptable rating for the technical factors, the technical evaluation team shall make an assessment to render the best value award decision.

(4) Interactions between the Contracting Officer and the offeror(s), after receipt of quotations that are undertaken with the intent to address any aspect of the quotations may be conducted with all, some, or none of the offerors. The Government reserves the right to award all, some, or none of the requirements in this solicitation.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

501st Combat Support Wing (USAFE)

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance

52.204-19, Incorporation by Reference of Representations and Certifications 52.204-26, Covered Telecommunications Equipment or Services -- Representation 52.217-5, Evaluation of Options

52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.225-17, Evaluation of Foreign Currency Offers 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.222-7002, Compliance with Labor Laws (Overseas) 252.225-7033, Waiver of United Kingdom Levies 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

5352.201-9101 Ombudsman

"(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Erik J. Symanski, AFICA/KU, Unit 3103, APO, AE 09094-3103, erik.symanski@us.af.mil, +49 6731472209. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

501st Combat Support Wing (USAFE)

Attachments

Attachment 1 - Pricing Sheet Attachment 2 - Performance Work Statement