FA5570-09-D-0001 _PWS_for_Fuels_(Appendix_I)_4_June_2012.doc

Performance Work Statement

THE OPERATION OF POL FACILITIES AT RAF FAIRFORD/RAF WELFORD

4 June 2012 This document is written in accordance with AFI 63-124, “Performance-Based Service Acquisitions (PBSA)”

TABLE OF CONTENTS

C-1

Description of Services

C-2

General Information

C-3

Government Furnished Property and Services

C-4

General Information

C-5

Services Summary

C-6

Appendices

SECTION C-1 – DESCRIPTION OF SERVICES

1.1 GENERAL SCOPE:

1.1.1. The service provider shall provide all personnel, equipment, materials, management, supervision, and services necessary to perform a Fuels support function as defined in this Performance Work Statement (PWS). Materials will be sourced through the USAF Supply system or Government Purchase Card Program (GPC) in advance to receive the products needed in an on time basis of the mission in which the Service provider’s job will not be hindered. Government furnished facilities, equipment and vehicles provided for the service providers use are listed in Section C-3 of this PWS. Service provider services comprise of Operations and Maintenance of Fuel Storage Facilities, Hydrant Facilities, Fuels Laboratory, Fuel Servicing Center (FSC), refueling vehicles and associated hardware to conduct refueling of aircraft, ground support equipment and facilities. Services will also include all associated quality control and accountability of issues, transfers, receipts and storage of all fuel and cryogenic products. On occasion the service provider may be required to perform fuel servicing and related operations after normal duty hours. The estimated quantities of work are listed in Appendix C, Fuels Operations Workload. The service provider shall perform to the standards in this contract.

1.1.2 The service provider shall comply with the responsibilities and tasks outlined in this PWS. Unless specifically designated to an individual base, PWS policies and procedures apply to RAF Fairford AND RAF Welford, and their operating locations.

1.1.3 The service provider is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS tasks, functions, and requirements in a quality manner at reduced costs - producing savings whenever possible and fostering pride and ownership in work performed. The service provider shall submit a request for waiver to the Government for procedures to be used in lieu of functions and tasks required In Accordance With (IAW) any Air Force Instruction (AFI) and any governing regulations or directives listed in the PWS. The request should reference the specific AFI, governing regulations or directives and section to be waived and provide a detailed justification and explanation of the potential benefits to the Government. Only those requests approved, in writing, by the Contracting Officer (CO) will be waived. “Test” or “trial” programs, which deviate from the AFIs, are not authorized without prior approval by the CO.

1.1.4 The service provider shall provide customer service and consistently provide services IAW the applicable standards and guidelines. Additionally, the service provider is expected to be a partner with customers at the Geographically Separated Units (GSU) and the 501st Combat Support Wing (CSW) to continuously improve the quality of services.

1.2 SUMMARY OF EXPECTATIONS – SITE MANAGER SHALL:

The Site Manager shall Operate and manage a satellite FP account from the main supply center at RAF Fairford, United Kingdom as outlined in AFMAN 23-110, DESC guidance and AFI 23-201. Ensure the accountability of all aviation fuel, ground fuel and cryogenic products. Process accountable documents during normal daily operations and help during exercises, contingencies or when determined by the Government. Service provider will be responsible to maintain the starter stock vehicles listed in Technical Exhibit 5d. Note: All inventory processes are automated. In accordance with AFI 23-201 chapter 5, maintain command and control to prevent the use of unsatisfactory products or equipment. Manage the receipt, storage, issue, quality control and accounting of petroleum and cryogenic (cryo) products. Maintain fuel and cryogenics servicing equipment to ensure mission completion. Establish and maintain minimum facility and equipment levels with refueling maintenance (RFM) and Water/Fuels Maintenance (WFM). Establish and maintain fuels administrative workgroup function, Lockout/Tagout program and reviews war and mobility plans. Provide fuels facility plans, maintain emergency power capability, operate fuels radio net, develop and review facility requirements and compute refueler equipment authorizations.

1.2.1 Establish policies and procedures to provide customer assistance as required to support activities.

1.2.2 Provide fuel support in case of disaster or calamity, emergency conditions actual or simulated, to include personnel after normal working hours.

1.2.3 Permit authorized representatives of the Quality Assurance Provider (QAP), Higher Headquarters and Inspector General access to facilities, records and equipment.

1.2.4 Ensure all correspondence intended for headquarters activities dealing with questions of policy or major problems are co-ordinated with the QAP before being released.

1.2.5 Respond to inquiries concerning any aspect of the fuels operation from appropriate Government personnel such as Higher Headquarters, Base Commander or QAP. Responsibilities include gathering, analyzing and evaluating all data concerning the inquiry and then formulating a recommendation.

1.2.6 Perform the additional duties associated with the function or position such as safety, hazardous waste, security (force protection), precision measurement equipment laboratory, facility manager, hazardous communication, vehicle control, resource recycling, energy conservation, equipment account custodian, land mobile radio (LMR) custodian and automated data processing equipment custodian. These additional duties may be delegated in writing by the contract Fuels Manager to other contract fuel employees as required to support and participate in AF programs.

1.2.7 Ensure all assigned vehicles are maintained as required by AFI 23-201, AFI 24-301, and T.O 37A-1-101.

1.2.8 Ensure employees receive internal training using publications listed in Appendix D. Document all training provided in the employees' training records.

1.3 SUMMARY OF EXPECTATIONS --FUELS MANAGER SHALL: The Fuels Manager shall provide quality petroleum and cryogenic products within the Fuels Division to authorized agencies and organizations. Sample, receive, store, issue, inspect fuels, operate facilities and account for those products in a safe and efficient manner.

1.3.1 Provide ground fuel support to on base tenants authorized such requirements. Provide ground fuel servicing for all heating fuel tanks located at RAF Fairford and RAF Welford.

1.3.2 Provided all Fuels Automated System (FAS) products required for accounting and operation of a Fuels Air Force Petroleum (FP) account.

1.3.3 Download transactions from automated base service stations at RAF Fairford and RAF Welford for ground fuels as provided for IAW DESC-P-1 policy, AFI 23-201 and T.O. 37-1-1.

1.3.4 Manage assigned facilities and equipment within the fuels activity to ensure required mission is supported.

1.3.5 Maintain current equipment inventory lists. These lists include the Custodian Authorization Custody Receipt Listing, Land Mobile Radio Account, Automated Data Processing Equipment Account and Tool Box inventories. Accomplish inventories annually. Submit required documentation to replace obsolete, worn or unserviceable tools and equipment to the QAP.

1.3.6 Maintain existing Fuels Operating Instructions (FOIs), Joint Operating Instruction (JOIs) and local checklists for all tasks unique to RAF Fairford. Any local checklist developed must contain emergency shutdown procedures, checklist number and be co-ordinated with the QAP.

1.3.7 Conserve fuel, eliminate sources of pollution, properly store and account for returned fuel and dispose of waste fuel in accordance with Final Governing Standards and environmental protection policies. Service provider personnel must be trained in the provisions of AFI 23-201 as well as T.O. 42B-1-23. Service provider shall implement and maintain an effective fuels quality control, inspection and laboratory program as outlined in AFI 23-201, T.O. 42B-1-1, T.O. 42B6-1-1 and T.O. 42B1-1-16.

1.3.8 Report fuels related mishaps as provided for in AFI 91-204 and AFI 23-201

1.3.9 Ensure all applicable checklists as specified in appropriate FOI's, JOI's and Air Force T.O's are available and used during each fuel handling operation.

1.3.10 Ensure all resources are protected IAW AFI 31-101 (Updated versions of this publication can be retrieved from Security Forces Personnel).

1.3.11 Ensure fuels facilities meet design criteria and standards to satisfy current and programmed mission requirements.

1.3.12 Appoint, in writing a safety and security monitor and establish a program for each within the fuels management activity. Establish a safety program as directed in AFI 91-301, AFOSH Standards, AFI 23-201 and the British Health and Safety Act.

1.3.13 Establish guidelines for organizations desiring fuel delivery to organizational tanks IAW AFI 23-204.

1.3.14 Maintain a current list of all authorized issue and support tanks.

1.3.15 Provide tank custodian training, fuel escort training and maintain a list of tank custodians and representatives authorized to sign for jet fuel and ground fuel as outlined in AFI 23-204.

1.3.16 Perform operator maintenance of hydrants, bulk POL facilities and equipment as defined in T.O. 37-1-1. Co-ordinate with the HQ USAFE/A4RMF MAJCOM fuels office when maintenance, repair and overhaul requirements are over and above the defined normal operator maintenance tasks. Perform housekeeping maintenance of all fuels systems and facilities. Notify HQ USAFE/A4RMF when facilities or equipment will be out of commission for more than 24 hours and mission cannot be met.

1.3.17 Assist in familiarizing newly assigned TDY personnel in the operation of fuels, storage/hydrant systems and the local layout of RAF Fairford. Service provider performance is required when TDY personnel are present for exercises and contingencies.

1.3.18 Assist maintenance service providers to operate system after maintenance work has been carried out to ensure integrity of the system and equipment/facilities are operational without leaks and no safety hazards exist prior to maintenance service providers departing base installation.

1.3.19 Ensure either the Fuels Manager and/or his/her subordinate supervisors attend all required meetings

1.4 SUMMARY OF EXPECTATIONS – OPERATIONS SHALL:

Track and document fuel movements, vehicle and equipment in-commission status, sample schedules, product inventories and personnel status on a daily basis. Documentation shall be accomplished through Fuels Manager Defense (FMD) computer program or updated program. Only during an emergency situation, or with prior approval from HQ USAFE/A4RMF, may the AF Form 824 be used in lieu of the Automated Fuels Control Center. Data entries will be down loaded daily for processing into FMD. In addition, log sheets or disks will be maintained to validate refueller authorizations. The controller shall dispatch all refueling trucks under his control during normal day to day business. Additionally, a Fuels Facility Master Plan and base grid map must be conspicuously posted and all fuel systems highlighted. Vehicle clipboards, operating checklist, keys and portable radios shall be controlled. The location of permanently installed generators, their size and a list of frequently called telephone numbers must also be available. Aircraft credit cards and vehicle identity link blanks shall be maintained and embossed/encoded as necessary.

1.4.1 Perform truck issue and filling operation, co-ordinate with Refueling Maintenance on vehicle in-commission rates, with the Defense Estates Organization on fuel system repairs and Base Operations or Aircraft Maintenance on any aircraft servicing requirements. Notify the laboratory personnel when any maintenance is performed on mobile or fixed fuel systems that could compromise fuel quality (i.e. filter changes and new hose installation).

1.4.2 Identify needed facility and equipment upgrade or improvements to CE and inform the QAP.

1.4.3 Review flying schedules and ensure adequate resources are available to meet demands.

1.4.4 Perform ground and non-fly jet fuel servicing as required.

1.4.5 Operate and maintain Automated Fuel Service Station (AFSS) to support mission and customer requirements. Perform maintenance of AFSS systems IAW TO 00-25-172, TO 00-25-235,TO 36A9-3-25-1, TO 37A-1-101, TO 37A1-101S-1, TO 37-1-1, TO 42B-1-1, TO 42B1- 1-14, TO 42B-1-23, and UFC 3-460-03. Ensure system and equipment logs document equipment status, inspections, maintenance activities, and repairs.

1.5 SUMMARY OF EXPECTATIONS --FUELS/CRYOGENIC STORAGE SHALL:

1.5.1 Receive and handle all product receipts including heating oil and verify quantities for inventory control and accounting procedures.

1.5.2 Inspect and record results of inspections and maintenance on all fuel and cryogenic storage facilities. Maintain AFTO forms 244 and 95 IAW AFI 23-201 and TO 00-20-7. Perform cryo tank maintenance IAW AFI 23-201 and TO 37C2-8-116WC_1_ and TO 35-1-3. Take, annotate and record cryo samples in FMD IAW TO 42B6-1-1 and AFI 23-201. Perform cryo operations safely and IAW AFOSH 91-67 para. 2.2.2.4, para. 2.4.1 and para. 2.7. Take and analyze all required samples and record results in FMD IAW AFI 23-201 and 42 series TO’s. Document all fuel sample due dates in FMD IAW AFI 23-201 para. 7.16.1.2.1.15.3. Operate laboratory IAW AFOSH 91-38, TO 42B-1-1 and AFI 23-201 para. 7.20.

1.5.3 Service liquid Oxygen carts. Perform odor samples after the first daily servicing of any LOX cart. Maintain safety equipment (Lox gloves, face shields, apron, coveralls and safety blankets). Ensure compliance to the two man policy.

1.5.4 Operate ground fuel servicing truck, issuing to ground equipment and heating fuel tanks.

1.5.5 Prepare documentation utilizing the STARLIMS program and ship fuels samples to the area laboratory as required by publications or mission.

1.5.6 Perform daily inspections of the Automated Fuel Service Stations. Place order with Commercial Service provider or transfer ground products from bulk storage to the Service Stations as required to maintain inventory levels.

1.6 SUMMARY OF EXPECTATIONS -- FUELS HYDRANT SYSTEM/MOBILE EQUIPMENT SHALL:

1.6.1 Perform duties relating to the inspecting, issuing, de-fuelling, transferring and flushing of the system for aircraft servicing, including all refueling vehicles and pantographs.

1.6.2 Document all forms associated with accountability of fuel issues and transfers.

1.6.3 Gauge fuel tanks or use automated gauging system for inventory and document data.

1.6.4 Perform return to bulk of refueling vehicles and reclaimable fuel bowsers.

1.6.5 Inspect and maintain fixed and mobile fuels dispensing and storage systems and equipment IAW AFI 23-201 Chapter 6, TO 00-25-172, TO 00-25-235, TO 36A9-3-25-1, TO 37A-1-101, TO 37- 1-1, TO 42B-1-1, TO 42B-1-1S-2, TO 42B1-1-14, TO 42B-1-23, and UFC 3-460-03. Service Aircraft IAW TO 00-25-172, TO 00-25-172 CL 1 thru CL 4 and applicable U.S. military aircraft technical orders.

1.6.6 Perform filter candle dosing and backwashing of the Gemini system during pipeline receipts. The service provider is responsible for the recruitment of training from Gemini system experts and to follow all safety requirements.

1.7 SUMMARY OF EXPECTATIONS -- FUEL SERVICING CENTER:

1.7.1 Perform specialized tasks relating to maintaining accounting records for the base fuels account. Maintain inventory, records and reports of receipts, issues, transfers and quality correspondence ensuring proper distribution. Maintain required technical orders (T.O.'s), Directives and Publications and post changes thereto. Establish and operate a Fuels Service Center, to receive and prioritize fuel requests from base organizations and a Material Control Center to prioritize supply and equipment requests/requirements. Enter all fuel transactions in Fuel Manager Defense (FMD) immediately upon completion of transaction. Complete a physical fuel inventory of all products stored, on a daily basis and enter in FMD. Transmit all entries during daily closeout procedures. Backup FMD database as required by Defense Energy Supply Center Publication DESC-P-3 and install all hardware and software upgrades. Enter fuel distribution vehicles and equipment status into FMD.

1.7.2 Co-ordinate with Service providers and defense fuels regional offices to ensure adequate supply of bulk fuel petroleum products. Maintain close co-ordination with HQ USAFE/A4RMF fuels office on matters pertaining to fuel and cryogenic product requirements.

1.7.3 Validate data of daily issues and receipt documents for accuracy.

1.7.4 Prepare and submit annual fuel forecast requirements IAW AFMAN 23-110 and MAJCOM instructions.

1.7.5 Co-ordinate with HQ USAFE/A4RMF to resolve all problems associated with fuel billing and documentation.

1.7.6 Monitor quantities of fuel ordered and received against authorized Purchase Program Contracts.

1.7.7 Maintain the required inventory levels of bulk products as identified by the MAJCOM fuels office and DESC annual requirement.

1.7.8 Justify all gains and losses for RAF Fairford and RAF Welford only, gains and losses exceeding allowable limits must be investigated and findings will be presented to the Designated Officer/DESC Responsible Officer for documentation of DESC Form 24 or any replacement future forms that may be used for the required end of month report.

1.7.9 Download and process Geographically Separated Unit accounts (RAF Croughton, RAF Alconbury and RAF Menwith Hill) daily and upload to the FES Hub. Prepare End of Month reports monthly in association with these GSU locations and report any issues to 501 CSW R/O located at RAF Alconbury. GSU location end of month reports and investigations that have been prepared under this contract will be investigated by each of the GSU locations (RAF Croughton, RAF Alconbury and RAF Menwith Hill) under the direction of the 501 CSW R/O.

1.8 SUMMARY OF EXPECTATIONS -- FUELS COMPLIANCE:

1.8.1 Perform technical and specialized tasks for operating an effective quality control program on Liquid petroleum and cryogenic products.

1.8.2 Perform quality control as required on all equipment and systems IAW T.O. 42B-1-1, 42B6-1-1, 42B1-1-16, and AFI 23-201.

1.8.3 Draw fuel and cryogenic samples on established or as required basis from bulk fuel installations, refuellers, receipt deliveries and cryogenic storage and issue equipment IAW T.O 42B-1-1, 42B6-1-1 and 42B1-1-16. Fuels personnel will provide sampling equipment for maintenance personnel to draw samples from aircraft, sumps and purged aircraft. Fuels personnel will process samples, record results and inform maintenance of the test results.

1.8.4 Use the FMD (or updated systems) to maintain all records pertinent to the fuels operation, i.e. refuel/defuel of aircraft, fuel transfer, facility/equipment inspections, sample schedules/results and training. Service and repair fuel sampling and associated equipment as required.

1.8.5 Maintain environmental and hazardous material programs IAW AFI 23-201 Chapter 8

1.9 SUMMARY OF EXPECTATIONS – ESCORT DUTIES:

1.9.1 The Service provider shall be responsible for the performance of escort duties as defined by AFI 23-204 for Power Production and Heating Plant/Facility tanks.

1.9.2 Monitor stock levels Sulfur Free Diesel (SFD) in all tanks and gauge tank levels for product and water on a regular basis, advising the client of fuel quantities issued and when fuel levels deviate from the norm.

1.9.3 Liaise with the Fuels accounting section to plan and schedule receipts of SFD.

1.9.4 Provide escort and receipt supervision to commercial tanker deliveries as defined in AFI 23-204 and T.O. 42B-1-1.

1.9.5 Maintain continuity for the timely processing of Receipt and Issue documentation.

1.9.6 Raise work requests for repairs and maintenance for tanks, berms and external visible pipe work.

1.9.7 Provide statistical information to the Base Energy manager as may reasonably be required.

1.9.8 Carry out minor maintenance tasks for corrosion control, removal of water from tanks and berms.

1.9.9 Provide primary and representative personnel for escort and supervision duties to cover a 5-day week delivery window.

1.9.10 Provide mobile fuel support to tanks unable to receive from commercial source or in the case of emergency situations.

1.10 SAFETY:

1.10.1 The Service provider shall establish and maintain a complete Safety Plan to demonstrate compliance with USAF and host nation laws. An updated copy must be provided to the QAP within 30 calendar days after changes occur.

1.10.2 Comply with OSHA, AF, local base and host nation standards, program elements, explosive standards, Environmental Protection Agency (EPA) requirements and other safety and health requirements necessary for the protection of personnel, facilities and equipment. The Service provider shall take such additional precautions as the QAP may reasonably require preventing accidents and damaging to US Government property, facilities and equipment, or injury to employees. In particular, the Service provider shall comply with safety aspects of AFI 23-201 Fuels Management Instructions and AFI 91-301.

1.10.3 All employees must be trained and qualified in fuels safety related operations and responsibilities.

1.10.4 The Service provider shall be required to furnish his staffs clothing, foul weather equipment, safety toed shoes, ear, hand and head protection. Any type of clothing may be worn as outer garments when fuel servicing aircraft with high flash point fuels (JP-5, JP-8, JP-10, JET A-1, or diesel). However, when fuel servicing aircraft with low flashpoint fuels ( JP-4, JET B, AVGAS, or MOGAS), clothing containing more than 65% of any combination or mixture of nylon, rayon, wool or polyester shall not be worn as outer garments. Shoes furnished by the Service provider shall be safety toed and shall not be equipped with heel caps, hobnails or any other exposed part that could cause a spark.

1.10.5 Accident/Incident Reporting and Investigation. The Service provider shall immediately notify the QAP of all accidents/incidents involving employee during the performance of duty. Identify damage to facilities or equipment and injury to personnel. Service provider shall take action as directed by the QAP to correct any unsafe conditions/hazards that have been identified. The Service provider shall accomplish the functional manager hazard abatement responsibilities IAW AFI 91-301 for the Fuels Management Flight. Service provider shall comply with the precautions and reporting procedures for fuel leaks or spills detected during fueling operations IAW AFI 23-201, AFI 91- 204, and AFI 10-206. If the Government elects to conduct an investigation of the accident, the Service provider shall co-operate fully and assist the Government personnel until the investigation is completed.

1.10.6 Provide immediate response to spills and environmental concerns, and advise Base Fire Department and 420 CE/CEV at time of occurrence or discovery. Response action to spill(s) is to be in accordance with 422nd Air Base Group (USAFE), RAF Croughton Hazardous Material Response Plan (HRP) dated October 1997.

1.10.7 The service provider shall meet all confined space requirements along with acquiring the proper training and safety equipment needed to enter such spaces. All costs associated with these procedures shall be the responsibility of the service provider.

1.11 TECHNICAL ORDERS, PUBLICATIONS AND FORMS LIBRARY:

1.11.1 Maintenance of Directives (Publications) and Forms. The Service provider shall maintain a current copy of all directives and supplements required to perform tasks within specific work areas. Directives can be found in Appendix D. Some of these publications and forms can be found on the Air Force Portal at https://www.my.af.mil.The Service provider must appoint in writing a files record technician and schedule training as required with base agencies.

1.11.2 The service provider shall establish and maintain Technical Orders and technical order library through the appointed Technical Order Distribution Office (TODO) for technical order requirements applicable to Fuels Management and Fuels Operations.

1.11.3 The service provider shall maintain the government established publications library; establish a forms account and filing system with the base information manager for applicable publications and forms. Publications and forms can be either electronic or hard copy.

1.11.4 The service provider shall be responsible for ensuring all technical orders, publications and forms are maintained, posted, and updated IAW T.O. 00-5-2. Upon completion of the contract, the service provider shall return all issued technical orders, publications, and forms to the Government.

SECTION C-2 – GENERAL INFORMATION

2.1 GENERAL SCOPE

2.1.1 In addition to the description of services provided in Section C-1, the Service provider shall perform the following general tasks.

2.2 SERVICE PROVIDER PERSONNEL

2.2.1 The Service provider shall ensure employees have current and valid professional certifications including C+E heavy goods driving licenses, hazardous cargo licenses (category 3) and appropriate security clearances for the purpose of testing and operation of equipment before starting work as required in this PWS. Employees shall comply with all applicable United Kingdom Labor Laws, residency permits and certificates of health.

2.2.2 Personnel Qualifications: The Service provider shall provide qualified personnel who meet the minimum qualifying criteria. Listed below are the requirements of mandatory positions. If a changeover of personnel filling a "mandatory" position occurs, the Service provider shall ensure a qualified replacement is hired and in place prior to the departure of the incumbent. If an unforeseen vacancy of a "mandatory" position occurs, the vacancy shall not exceed a period of 45 calendar days.

2.2.3 Site managers or alternate(s) shall have full Government to act for service provider on contract matters relating to daily operation of contract. Site manager and alternate(s) must have full knowledge of all facets of this contract.

2.2.4 During duty hours, Site managers or alternate(s) shall be available either verbally or in person, within thirty (30) minutes of receiving a request to meet with CO or QAP.

2.3 CONTRACT FUELS SITE MANAGER (Recommended Position)

2.3.1 Position requirements: The Fuels Manager will have working knowledge of DESC computer systems to order, receive and manage inventory. The Fuels Manager will have experience supervising compliance/laboratory functions and have working knowledge of fuel/cryogenics sampling requirements and be able to understand and interpret results of laboratory analysis of fuel and cryogenics. The Fuels Manager will have understanding of FSC/FISC daily closeout, transaction processing and clearing rejects in DESC computer systems. The Fuels Manager will have experience in fuels operations, distribution, and preventative maintenance and flight line operations. Recent experience with type III constant pressure hydrant systems are highly desirable. The Fuels Manager will ensure all fuels and cryogenics operations are completed safely IAW with all governing directives. The Fuels Manager will have experience and knowledge of the properties and characteristics of cryogenics, liquid propellants and gases. The Fuels Manager will have documented training in accumulation, control, storage and disposal of environmental and hazardous material. Responsible for the overall accomplishment of all items listed in the PWS. The name of this person and a representative who shall act for the Service provider when the manager is absent shall be submitted in writing to the QAP. The contract Fuels manager or representative shall have full Government to act for the Service provider on all contract matters relating to daily operation of this contract. The contract Fuels manager or representative shall be available during normal duty hours within 30 minutes to meet on the installation with Government personnel to discuss problem areas. After normal duty hours, the manager or representative shall be available at RAF Fairford within (two) 2 hours upon notification. Must be able to read, write, speak and understand English fluently as identified below. Also must be proficient in MS Office or similar. Additionally, he shall interpret, enforce and comply with all Federal, State, County and host nation EPA laws.

2.3.2 Experience: Knowledge of fuels management regulations and procedures involving receipt, handling and storage methods, properties and characteristics of liquid gases and petroleum products, safety precautions, laboratory procedures, accounting procedures, logistics planning, principles of inventory control, freight transportation and statistical methods and procedures. Ideally possess ten (10) years experience working in fuels, six (6) years working in general fuels and four (4) years in a managerial capacity. The Fuels Manager must be cognizant of host nation regulations and environmental procedures of fuels as well as laboratory procedures, quality control procedures, safety and fire prevention practices.

2.4 FUELS SITE SUPERVISOR (Fuels Site Supervisor)

2.4.1 Position requirements: Receiving, storage and handling, transfer, issuing, and operation and maintenance of fixed fuel storage, hydrant, and mobile equipment as well as cryogenic storage and handling equipment.

2.4.2 Experience: Knowledge of fuels management regulations and procedures; receipt, handling and storage methods; properties and characteristics of liquid gases and petroleum products; safety precautions; laboratory procedures; accounting procedures; logistics planning; principles of inventory control; freight transportation; environmental issues and statistical methods and procedures. Ideally possess four (4) years experience of supervising and maintenance of fuel facilities within the last eight (8) years. The fuels supervisor must also be cognizant of host nation regulations and environmental procedures of fuels as well as laboratory procedures, quality control procedures, safety, and fire prevention practices. Also must be proficient in MS Office or similar. Knowledge of composition properties and characteristics of petroleum fuels, oils, lubricants and fuels operations.

2.5 ADMINSTRATION AND ACCOUNTING (Recommended Position)

2.5.1 Position requirements: Responsible for operating the Fuels Service Center (FSC), material control service, administration, and fuels accounting.

2.5.2 Experience: Knowledge accounting/administrative procedures. Ideally possess four (4) years experience in the administration, accounting and material control area of fuels. Must be familiar with or receive training in MS Office or similar, Fuels Automated System (FAS), associated software, and computer operating systems. Employee must attend and pass the Fuels Accounting Technician course #J3AZR2F051-007.

2.6 LABORATORY TECHNICIAN (Recommended Position)

2.6.1 Position requirements: Test all fuel and Cryogenic products under the Service provider's control.

2.6.2 Experience: Knowledge of fuels management regulations and procedures, properties and characteristics of petroleum products, cryogenic products, safety precautions, environmental, host nation and Quality Control, Inspection/Laboratory Technician procedures. Ideally possess four (4) years experience working in fuels laboratory testing environment. Employee must attend and pass the Fuels Laboratory Technician course J3AZR2F051-001.

2.6.3 Perform technical and specialized tasks for operating an effective quality control program on bulk petroleum and cryogenic products, equipment and facilities.

2.6.4 Perform quality control and laboratory testing as required on all equipment and systems IAW T.O. 42B-1-1, 42B6-1-1, 37-1-1, DoDM 4140.25 and AFI 23-201.

2.6.5 Draw samples on established or as required basis from bulk fuel installations, cryogenic storage installations, refuellers and receipt deliveries. Fuels personnel will provide sampling equipment for maintenance personnel to draw samples from aircraft, sumps and purged aircraft. Fuels personnel will process samples, record results, and inform maintenance of the test results.

2.6.6 Perform laboratory testing and analysis or visual analysis as required by technical Air Force publications on above samples for fuel quality/purity or specification standards.

2.6.7 Use, maintains, prepare and produce reports through the (FMD) program to document records on equipment/facility samples.

2.6.8 Clean, service and repair fuel sampling and associated equipment.

2.6.9 Prepare documentation and ship fuels samples to the area laboratory as required by publications or mission.

2.6.10 Furnish samples as required to the Area Lab for testing and for correlation of results. Ensure product rotation and flushing in accordance with applicable directives at frequencies defined in AFI 23-201, T.O. 42B-1-1, DoDM 4140.25 and T.O. 37-1-1.

2.6.11 Perform 4 nozzle dispenser fuel samples monthly and 8 tank fuel samples annually if sent from GSU locations (RAF Croughton, RAF Alconbury, RAF Molesworth, and RAF Menwith Hill) IAW AFI 23-201, T.O. 42B-1-1, DoDM 4140.25 and T.O. 37-1-1. A sample being received by the service provider at RAF Fairford is the sole responsibility of each GSU. The service provider has no responsibility or liability if samples are not sent or are received late. Additional sampling may need to be performed in the instance of contamination or product integrity.

2.7 PERSONNEL LANGUAGE REQUIREMENTS

2.7.1 Employees in all mandatory positions must meet the English Language proficiency levels below:

2.7.2 Reading Ability. Read all styles and forms of the language pertinent to professional needs. With occasional use of a dictionary, can read all material in the specialized field, including official and professional documents and correspondence. Read reasonably legible handwriting without difficulty.

2.7.3 Speaking Ability. Speaks the language fluently and accurately on all levels normally pertinent to professional needs. Understand and participate in any conversation within the range with a high degree of fluency and precision of vocabulary.

2.7.4 Writing Ability. Can draft all levels of prose pertinent to professional needs. Control of structure, vocabulary and spelling is broad and precise. Sense of style is neatly native. Errors are rare and do not interfere with understanding.

2.7.5 Position description: Maintain a position description for all mandatory positions, describing the nature of the work and the duties required. Position description shall become Government property and may be released for future requirements of this type. Personnel filling mandatory positions have the primary responsibility to meet the mandatory position duty requirements; however, may be utilized to accomplish other task as required by the Site manager.

2.7.6 Security Clearance. All personnel employed under this contract will be required to hold an appropriate MOD Host Agency Check equivalent to a Single Scope Background Investigation, which must be achieved prior to the commencement of the phase-in period. Documentation confirming satisfactory completion of this investigation must be provided to the QAP and base Security Forces personnel. All costs associated with obtaining security clearances shall be the responsibility of the Service provider.

2.8 QUALITY CONTROL

2.8.1 The QAP shall evaluate the Service provider's performance according to the inspection provisions stated in AFI 23-201. The QAP will establish a program to ensure all elements are inspected at least semi-annually. The findings will be documented and given to the site manager for corrective action. The Site manager will provide written feedback pertaining to the corrective action and identify procedures taken to prevent re-occurrence. If negative trends appear which are considered major in nature, the QAP will seek advice from the Contracting Officer for contract negotiations.

2.9 EMPLOYEE TRAINING

2.9.1 Service provider is responsible for their own environmental, health and safety program/training in accordance with the United Kingdom Health and Safety Executive (HSE) law and shall provide environmental, health and safety training to employees to ensure compliance with Host Nation and local laws or regulations. Training will be conducted by the service provider initially and as any employees are added.

2.9.2 Service provider shall ensure that their employees are aware of material management responsibilities in accordance with U.S. Air Force and DOD Regulations and guidelines. The list of applicable AFIs, DOD and AFM is located in APPENDIX D.

2.10 CONTINGENCY PLANS

2.10.1 The Service provider shall establish and maintain a complete Contingency Plan that will ensure continuation of services during periods of crisis, such as a national wartime mobilization. One copy of the Service provider's Contingency Plan shall be provided to the QAP during the phase-in period. The Service provider can consolidate changes to the plan and submit them as an updated plan within 30 days after changes occur.

2.11 HOURS OF OPERATION

2.11.1 Normal hours of operation; Monday through Friday 07:30 - 16:30. Modified hours of operation shall be in effect for the functions listed below.

2.11.2 Base Service Station: The Service Station is an automated system and is operational 24 hours a day, seven days a week. If the system has to be operated in manual mode, the Service provider will establish operational hours to cover a seven day week to include U.S. Federal and British Holidays.

2.11.3 Recognized Holidays. Service provider is required to provide service on both US and British Federal holidays as required.

The following are recognised UK holidays.

New Years Day Jan 1 National holidays subsequently

Good Friday Friday before Easter declared by her Majesty’s

Easter Monday Monday after Easter Government shall likewise be

Bank Holiday 1st Monday in May considered official holidays, for the

Spring Bank Holiday Last Monday in May purpose of this provision.

Late Summer Holiday Last Monday in August

Christmas Day December 25th Boxing Day December 26th

2.12 CONSERVATION OF UTILITIES

2.12.1 The Service provider shall ensure utilities conservation and operate under conditions that prevent the waste of utilities.

2.13 PLACE OF PERFORMANCE

2.13.1 All contract activities will take place at RAF Fairford or RAF Welford. Service provider shall maintain a program management office in the Government Furnished Facilities at RAF Fairford.

2.14 DATA SUBMISSIONS

2.14.1 A record of all inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Copies of all the below reports shall be submitted simultaneously to the QAP.

2.14.2 REPOL. Submit a Fuels Damage Assessment Report, Quarterly during peacetime and as directed by Higher Headquarters in support of contingencies or wartime operations. Report shall be submitted to DESC and EUCOM/JPO-4.

2.14.3 Government Furnished Property Update Listing - Submit annually by 31 Oct to the QAP

2.14.4 Current equipment inventory list for tools and toolbox, annually by 1 Sep to the QAP.

2.14.5 Quality Control Plan and Procedures Manual. Submit a detailed plan with the proposal. Submit 1 original and 1 copy to the QAP within 30 calendar days after revisions occur.

2.14.6 Phase-In Plan. A phase-in plan shall be submitted with the proposal.

2.14.7 Contingency Plan. Submit a detailed plan to the QAP during the phase-in period. Submit 1 original and 1 copy to the QAP within 30 calendar days after revisions occur.

2.14.8 Safety and Occupational Health Program. Submit plan as required by this PWS.

2.14.9 Training. Submit plan during the phase-in period to the QAP and provide a formal training requirement to HQ USAFE/A4RMF annually.

2.14.10 Environmental Plan. Two copies to the QAP during the phase-in period. An updated copy must be provided to the QAP on the contract start date and as changes occur.

2.14.11 JPTS. Submit an on hand gallon report monthly during peacetime and as directed by Higher Headquarters (HHQ) or 8 AF/ A4-7 in support of contingencies or wartime operations. Report shall be submitted to 8 AF/ A4-7 by the 5th of calendar day of each month.

SECTION C-3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.0 GENERAL:

The Government will provide the facilities, equipment, vehicles, materials, and other services listed below.

3.1 GOVERNMENT FURNISHED FACILITIES:

The Government facilities (Technical Exhibit 3a) have been inspected for compliance with Occupational Safety and Health Act (OSHA). No hazards have been identified in facilities where work is to be performed. The Government corrects OSHA hazards according to base-wide government developed and approved plans of abatement taking into account safety and health priorities. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that facilities as furnished will be adequate to meet the responsibilities of the service provider. Compliance with OSHA, AFOSH, and other applicable laws and regulations for the protection of employees is exclusively the obligation of the service provider. The Government will assume no liability or responsibility for the service provider's compliance or noncompliance with such requirements, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. These facilities shall be used in the performance of this contract only and will be shared with government personnel. Before any modification of the facilities is performed by the service provider, at their expense, the service provider must furnish the contracting officer documentation describing in detail the modification requested. No alterations to the facilities shall be made without specific written permission from the CO. In case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The service provider shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

Technical Exhibit 3a

GOVERNMENT FURNISHED FACILITIES

3.2 GOVERNMENT FURNISHED PROPERTY:

The Government will provide the service provider a list of Government Furnished Property (GFP). The service provider shall be responsible for all GFP issued to him or her upon acceptance of the initial inventory, as described herein. During the life of the contract, if replacement of subject GFP becomes necessary for reasons other than fair wear and tear, the service provider shall replace, at his or her own expense, such property with items of equal or higher quality. Reasons other than fair wear and tear include, but are not limited to: negligence, misuse and/or loss. The property shall be returned to the Government in the same working order and condition, less normal wear and tear, as issued. All service provider-acquired property to replace initial inventory shall become and remain government property. Replacement of Government Furnished Vehicles is described in paragraph 3.2.4.

For calibration of precision equipment, the service provider shall use the Precision Measurement Equipment Laboratory (PMEL) at RAF Feltwell. The service provider shall adhere to the PMEL guidelines pertaining to monitoring.

3.2.1 GOVERNMENT FURNISHED TOOLS: The Government shall provide the service provider tools. Special tool requests required due to technology upgrade or special requirements for vehicles shall be submitted to the Government QAP.

3.2.2 GOVERNMENT FURNISHED EQUIPMENT: The Government equipment (Appendix E) has been inspected for accountability. The Government shall provide the service provider an equipment list. The service provider shall submit written requests to the CO via the QAP for additional or replacement of government furnished equipment required in the performance of the contract.

Technical Exhibit 3b

GOVERNMENT FURNISHED EQUIPMENT

Government Furnished Equipment (EAID and Non – EAID) - Refer to the CA/CRL folder. The Government will furnish & the service provider shall sign for all EAID and Non-EAID government owned equipment identified in Appendix E.

3.2.3 GOVERNMENT FURNISHED EQUIPMENT (OFFICE-RELATED): The Government shall provide the service provider the “office-related” equipment list.

3.2.4 GOVERNMENT FURNISHED VEHICLES: The Government shall provide a list of vehicles for use by the service provider (Technical Exhibit 3c). Government furnished vehicles shall be maintained in the same manner as other fleet vehicles are maintained. The service provider shall reimburse the Government for all repair or replacement costs associated with vehicle accidents or abuses when a report of survey is completed IAW AFMAN 23-220, or the regulation that supersedes it, and the findings determine that a service provider employee caused the vehicle damage through gross negligence, wilful misconduct, or deliberate unauthorized use of the vehicle. The Government will furnish all fuel for government furnished vehicles to perform work listed herein. Government furnished vehicles will only be used for official duty required in the performance of the contract. Government furnished vehicles will also include any leased vehicles, which are centrally controlled by HQ USAFE/LGT, unless otherwise noted by USAFE/LGT. The CO and service provider will be notified at least 30 days in advance of any required vehicle actions. In addition, vehicle authorizations will be subjected to an annual review by the 501st CSW/LGT. HQ USAFE/LGT will also revalidate them during scheduled vehicle authorization revalidation visits.

Technical Exhibit 3c GOVERNMENT FURNISHED VEHICLES

The Government will furnish the following government owned vehicles. The following list of vehicles is subject to change as replacement or additional equipment is received.

3.2.5 EQUIPMENT INVENTORY: An inventory of government furnished equipment shall be completed no later than 60 days after the start of the contract, as defined by the contract…