Sole Source J A.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

501 Combat Support Wing Regional Contracting Office, RAF Alconbury, United Kingdom

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

The current contract was awarded by the 501 RCO on 1 October 2011 as a bridge contract between the

UK Ministry of Defense (MOD) and the UK wide Custodial Services IDIQ being prepared by 48

CONS. Based on the excessive lead time needed for the procurement of the IDIQ, it is anticipated that a two month gap in service would exist between the end of option period one of the bridge contract and the anticipated start date of the IDIQ contract. A base period of two months, with three option periods of 1 month each will be included in the event the IDIQ contract is not awarded in time to begin performance on 1 February 2012. This bridge contract will be a firm-fixed price contract.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

Under the contemplated contract, Aramark will provide accommodation cleaning and miscellaneous services at RAF Alconbury and Molesworth. Additionally, a number of buildings have individual specific cleaning requirements which are detailed in the associated annexes. Cleaning services for some of the areas are required at weekends as well as some external tidying. The estimated cost for a one-month period is £32,788.62. This shall include the following: Basic Cleaning Services, Restrooms/Locker Rooms/Toilet Facilities, Periodic Cleaning, and Emergency or Special Event

Cleaning.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

10 USC 2304(c)(2), as implemented by FAR 6.302-2 – Unusual and Compelling Urgency.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE

AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

The Government will be harmed if services are not obtained as critically manned positions throughout

RAFA and RAFM would be forced to conduct custodial services throughout their work centers and as such, could potentially lead to a risk of mission failure throughout RAFA and RAFM. This bridge contract will include three option periods of one month each to provide for the event that the IDIQ contract is not awarded in time for performance to begin on 1 February 2012. Therefore, this acquisition is for continued performance of a highly specialized service.

If services are not obtained, child care providers in the CDC and Youth Center would be forced to shut down due to health and safety regulations, negatively impacting the mission and risking mission failure.

As the incumbent contractor, Aramark currently has manpower, resources, and procedures in place to perform the requirement under a bridge contract for the two month period . This will alleviate the need for a potential transition to a new contractor on an expedited transition schedule. Further, this will alleviate unnecessary risk in the potential failure of a contractor to properly transition and perform at required levels in accordance with the contract.

The 501 Combat Support Wing believes that award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition and unacceptable delays in fulfilling the Government’s requirements. The substantial duplication of cost would be due to the cost of transition, start-up, and mobilization of a new contractor, all of which would have to be re-accomplished once the bridge contract ends. The extremely short performance period of this requirement would not allow for sufficient time for a new contractor to properly transition and perform at the level required under the contract.

Accordingly, Aramark is the only firm capable of providing the supplies and services described in

Section III above without the Government experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED

PRACTICABLE

Market Research has shown that there is more than one vendor able to provide the required service.

However, due to the short performance period of this requirement, there would not be sufficient time for a new contractor to properly transition and perform at the level required under the contract.

Additionally, there would be a duplication of costs involved in the transition, start-up, and mobilization of a new contractor.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

It has been determined that the anticipated cost to the Government for this requirement will be fair and reasonable. This determination is based on historical data from the existing MOD contracts, contracts award by the US Government for custodial services in the UK, and the Independent Government

Estimate.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS

NOT CONDUCTED

As described in Section VI above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

Putting a contract of this short performance period forward for competition would result in the new contractor not having sufficient time for two transitions and performance of the required services.

Additionally, if service were not obtained, child care providers in the day care centers would be forced to shut down due to health and safety regulations which would negatively impact the mission and risk mission failure.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

See Section VI above.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

MAKING SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES

REQUIRED

This short-term requirement for custodial services should not be needed for the future, as this is merely a bridge contract to cover the transition time between the current contract and the new UK-wide Custodial

Services IDIQ being put in place by 48 CONS.

XII. CONTRACTING OFFICER’S CERTIFICATION

The contracting officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief (FAR 6.303-2(a)(12)).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

As evidenced by their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete (FAR 6.303-2(b)).