Attachment_Motorola Wireless Headset_Sole Source Justification.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 5April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 5

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 18th Contracting Squadron/PKA

Project/Program Name: Motorola Wireless headsets and Installation Services

Purchase Request / Local ID Number: F2H3A24155AW01

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

The 18th Civil Engineer Squadron (18CES) is requesting Firecom wireless headsets and Motorola mobile/portable radio items. With the purchase of the requested wireless headsets, all members can communicate directly with each other using wireless headsets, regardless of the environmental noise. Also, Motorola mobile/portable radio units are compatible with the communications equipment already used on Kadena AB and existing support agreement already exists for installation and maintenance services on all assets. Below is the breakdown of all items required and will installed on 18 vehicles.

Item 0001: Radio Transmit, Hand Free Wireless Headset

Mfg: Firecom

Model #: UHW505.V2

Qty: 78

Unit of Issue: ea

Specifications:

- Wireless headset with communication between crews within the vehicle and radio transmission capability.

- DECT7 wireless team (1600ft)

- Direct wire two-way-radio

- Stereo listen-trough

- weatherproof, rugged

- Hearing protection

- Auto-On

-All day, 24hrs battery

Item 0002: V2, WIRELESS BASE STATION 5-USER RADIO TRANSMIT

Mfg: Firecom

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Model #: WB505R.V2

Qty: 18

Unit of Issue: ea

Item 0003: DIGITAL INTERCOM 1 RADIO Firecom GA

Mfg: Firecom

Model #: 5100D

Qty: 18

Unit of Issue: ea

Item 0004: HANGER HOOK, YELLOW NFPA FOR HEADSET

Mfg: Firecom

Model #: 108-0678-00

Qty: 78

Unit of Issue: ea

Item 0005: MR-52X, MOTOROLA, 4 FT. Motorola XTL-5000

Mfg: Motorola

Model #: 110-5136-30

Qty: 18

Unit of Issue: ea

Item 0006: Headset Ruggedizer, Red

Mfg: Firecom

Model #: 114-0132-00

Qty: 18

Unit of Issue: ea

Item 0007: ADAPTOR, MOTOROLA APX

Mfg: Motorola

Model #: PR-71X

Qty: 78

Unit of Issue: ea

Item 0008: HYGIENE KIT COMLEATHER 12 PACK

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Mfg: Firecom

Model #: 108-0108-00

Qty: 11

Unit of Issue: ea

Item 0009: CRIMPING TOOL 6P4C, 6P6C & 8P8C MODULAR PLUGS RJ-11, Mfg: Firecom

Model #: 108-0023-00

Qty: 5

Unit of Issue: ea

Item 0010: Specialty Vehicle Mobile Installation Cost

Mfg: Motorola

Model #: KDN0013

Qty: 18

Unit of Issue: ea

Item 0011: Shipping and handling

Mfg: Motorola

Model #: N/A

Qty: 1

Unit of Issue: ea

Section C: Justification for Soliciting from a Single Source or Brand Name

The Kadena Fire Department and other first responder agencies on Kadena AB rely exclusively on Motorola mobile/portable radios for their critical communication needs. This sole reliance is due to Motorola's unique capability to provide devices that are fully compatible with the Firecom system, a feature that no other brand has been able to replicate.

Motorola's presence within the base is a significant advantage, offering immediate access to service and maintenance, which is crucial for the continuity of operations. This proximity allows for rapid response times in case of equipment failure or necessary repairs, minimizing potential communication downtime.

Furthermore, Motorola holds an existing maintenance contract, FA527023F0022, with Kadena AB. This contract covers full maintenance and repair support for all Land Mobile Radio (LMR) Radio Assets, including the required new vehicle installations.

This arrangement ensures that all equipment is maintained to the highest standard and any issues are promptly addressed by Motorola's technicians. PWS 1.3.1.1. outlines the scope of work for specialty vehicle installations, which includes a wide range of vehicles and tasks. These tasks encompass installation/removal of mobile vehicular radios, equipment modifications, encryption

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 4 of 5 module installations, headset operation modifications, reprogramming, and antenna installations, among others. All installations and modifications require review and approval by the Contracting Officer's Representative (COR) prior to implementation.

If the new equipment and installations are procured through Motorola, they can provide warranty and maintenance support.

However, if these items are provided and installed by an authorized distributor, Motorola's support would be contingent on contract modifications to existing Recurring and Nonrecurring Services being quoted and awarded. It's important to note that if other contractors modify an existing Radio asset currently covered under the Motorola Service Agreement and damage occurs, the repair and troubleshooting of the asset would not be covered under the Service Agreement.

It's important to note that Motorola's warranty and service agreement only covers third-party items purchased through and installed by Motorola, unless contract modifications are quoted and awarded. If other contractors were to modify an existing radio asset currently covered under the Motorola Service Agreement and damage occurs, the repair and troubleshooting of the asset would not be covered under the Service Agreement. This could lead to significant delays and additional costs.

Given these considerations, no other vendors can provide the necessary service and maintenance on the island without adversely affecting the mission of the Fire Department and the base. Therefore, a sole source acquisition from Motorola is justified to ensure the uninterrupted operation of critical communication systems.

Section D: Efforts to Obtain Competition

Market research was conducted to identify potential suppliers for the required products. Three viable companies were identified, including Motorola, which currently holds a separate contract with Kadena AB, and two other U.S.-based firms.

However, if we were to engage with the other vendors and their vehicle installation meets our requirements, we would be unable to leverage the existing maintenance contract with Motorola. This could potentially lead to increased costs and logistical challenges in maintaining the equipment.

Furthermore, Motorola has the distinct advantage of being able to provide services directly in Okinawa. This eliminates the need for travel costs that would be incurred if a contractor from the U.S. were to perform the installation.

Given these considerations, it is clear that a sole source award to Motorola Solutions, Inc. would be the most advantageous approach for the government. This decision aligns with our operational needs, existing contractual agreements, and financial considerations, ensuring the best value for the government.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

For all future similar requirements market research will be thoroughly conducted to search for more and varied competition.

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 5 of 5

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

26-Aug-2024

Typed Name and Rank/Grade of Contracting Officer

Elzara Kimalova, TSgt, USAF

Signature of Contracting Officer

April 2021 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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