Attachment3 - RFI Govt Response_26QB0026.pdf

FA527026QB0026 Typhoon Green Waste and Disposal

# Page Section Para Questions Gov't Response

1 3 of 21 SF1449 Could you please clarify whether SF1449, page 3, item 0001 is for the basic year? This is a parent Single Indefinite -Delivery, Indefinite-Quantity (IDIQ) contract.

Individual Task Orders will be issued on as-needed basis as work is required throughout the contract's period of peformance, which spans from FY26 through

FY31.

2 Where can I fill out the rest of the CLINs (1001, 2001, 3001 and 4001)? Is there a separate pricing exhibit/attachment?

No. Price schedule is will be provided

3 N/A N/A N/A Could you please extend the solicitation due date? Proposal Due date is extended to 8 Sept 1100 hrs JST

4 3 PWS 1.1.3 If materials other than Green Waste and Natural Debris (fallen trees, damaged trees, limbs, bushes, plants, palm fronds), including illegally dumped materials, are found within the designated work area, how should the Contractor handle such materials?

Report immediately to the Contracting Officer (CO) or the Contracting Officer's Representative (COR) by email or cell phone.

5 7 PSWS 3.9.1 Could you please clarify the billing frequency for this contract? Specifically, what is the length of each billing period (e.g., monthly, quarterly, or per service completion)?

per month (regarding delivery tickets, submit them to COR each time)

6 N/A N/A N/A Regarding the incremental funding of this requirement, the initial funding is certified through 31 December 2026 for a quantity of 423,100 kg. Could the Government please clarify how the Contractor should proceed if the 423,100 kg quantity is reached before additional funding is provided? Specifically, will the Contractor be required to continue providing services beyond the initially funded quantity, or will services be suspended until additional funding is obligated?

It is incremental funding. The inidial funding is certified through 31 Dec 2026 for a quantity of 423,100kg. In accordance with DFARS 252.232-7007 (Limitation of Goverment's obligation), the contractor is not authorized or required to continue providing sevices beyond the initaial funded of 423,100 kg, and teh Government is not obligated to pay for any services rendered exceeding this limit. To prevent any operational lapse or suspension of services, the Contractor is required to notify the Contracting Officer (CO) in writing as soon as they anticipate the workload will reach 90% of the quantity. This notification will afford the Government sufficient administrative lead time to support continued operations.

7 PWS 1.1.1 Please clarify how the Contractor will identify or verify whether the collected greenwaste originated from an O&M area or an MFH area prior to collection. Will 18CESpersonnel identify/designate the eligible O&M green waste for Contractor pickup, orwill the Contractor be responsible for determining the source/location of the debris?

Waste from the O&M side and the MFH side has already been sorted in Area 16.

8 PWS 1.1.1 Additionally, please clarify how the Contractor will be notified when green waste is ready for collection and whether the Government will provide the specific work order for eachcollection.

COR will contact the contractor.

9 1.1.2 the Government reserves the right for special requirements and specific locations to be addressed at any time during the contract period, and that the Contract Manager will be notified of the request and location requiring immediate attention in O&M areas.

Currently, the collection area is identified as Area 16. Please clarify whether Paragraph 1.1.2 means:

1.The Government may change or relocate the designated collection area from Area16 to another O&M location; or 2.The Government may request collection services at additional O&M areas, inaddition to Area 16, during the contract period.

Paragraph 1.1.2 refers to 1 (change or relocation of the designated area). Under the current scope of work, this allows for the relocation of the collection area, but does not cover simultaneous expansion to multiple areas without a contract modification.

refer to 2 (requesting services at additional areas). Collection services at Area 16 will remain active, and the Government may request additional collection services at other O&M areas as needed during the contract period.

10 PWS 1.1.4 PWS Paragraph 1.1.4 identifies Area 16 (Appendix B) as the pre-determined collection location for Green Waste and Natural Debris.

11 Please clarify the access requirements for Area 16. Specifically: Refer to the responses of Question#12 though #15

12 1.Is Area 16 enclosed by a fence and/or controlled by a gate? The gate is constantly open.

13 2.If a gate is present, will the Contractor be provided with authorized access to enterthe area during normal collection operations?

If you have an access pass for Kadena Air Base, you can enter without any problems.

14 3.Will the Contractor be required to contact or coordinate with Governmentpersonnel each time access to the area is needed, or will the Contractor be permittedto enter the area without requiring Government personnel to open the gate?

Contractors are not required to contact or coordinate with government personnel.

15 4.If Government personnel are required to provide access, please clarify theresponsible point of contact and the expected availability/hours for gate access.

PWS 2.0 HOURS OF OPERATION The contractor shall perform the services required under this contract between the hours of 0700 and 1900, Monday through Sunday, 16 PWS 3.9.1 PWS Paragraph 3.9.1 states that, “At the end of each billing period, service provider inputs invoice information in the WAWF system.”

1.Please clarify whether the Contractor is required to submit an invoice monthly forservices completed during each billing period.

Only for the month in which collection and/or disposal occur.

2.If monthly invoicing is required, please confirm whether the Contractor should submitthe invoice at the end of each calendar month based on the services completed duringthat month, or whether the Government will establish a different billing period orinvoicing schedule.

at the end of each calendar month based on the services completed duringthat month

17 Pg3 SF1449 Solicitation Page 3 identifies CLIN 0001 as Green Waste and Natural Debris Pick Up and Disposal, with an estimated quantity of 423,100 kilograms under a Firm-Fixed-Price arrangement.

1.Please clarify whether the 423,100 kg is the maximum quantity the Contractor isrequired to collect and dispose of under CLIN 0001, or whether the Governmentmay issue additional work/quantities if additional funding becomes available duringthe contract period.

Please refer to the response to Question #6.

2.If the actual quantity exceeds the estimated 423,100 kg, will the Contractor berequired to continue providing services, or will additional quantities require acontract modification and/or additional Government funding?

Please refer to the response to Question #6.

18 3.Please clarify whether there is a specific time frame or required period of performance for the Contractor to complete the collection and disposal of theestimated 423,100 kg after the Notice to Proceed (NTP) or contract start date.

Regarding the collection and disposal of the estimated 423,100 kg, please note that all work must be fully completed within the existing contract period. No separate or extended time frame will be provided for this task.

19 4. If there is no specific completion period, please clarify how the Government will determine the required collection schedule and completion date for the estimatedquantity.

Please refer to the response to Qeustion#1.

20 SF1449 Subfactor 2 1.The solicitation, Subfactor 2: Administrative and Physical Equipment Capacity, requires the Offeror to demonstrate immediate physical access toheavy hauling trucks with a minimum 10-ton capacity and certified airfieldoperators capable of clearing up to 1,277,677 kg of organic waste underemergency conditions.

Will be revised as :

Subfactor 2 : Administrative and Physical Equipment Capacity, requires the Offeror to demonstrate immediate physical access to heavy hauling trucks which is capable of up to (1,000 )kg of organic waste under emergency conditions.

21 For example, is the Government expecting the Contractor to complete the removal of 1,277,677 kg within a specific number of hours or days after the emergency collection requirement is issued?

The maximum amount of workload is 840,000kg per year. The minimum amount of worload is 1,000kg.

22 Additionally, please clarify whether this quantity represents a single emergency event that must be completed within a specified timeframe, or the total capacity that the Contractor must be able to provide over a longer emergency response period.

23 pg17 SF1449 Volume II Price Proposal, states that the Offeror must populate the proposed Firm-Fixed-Price unit rate (per kilogram) for the Basic Year (CLIN 0001) and all Option Years (CLINs 1001, 2001, 3001, and 4001). Solicitation Page 2 identifies an estimated quantity of 423,100 kg for CLIN 0001. Please clarify whether the Government will provide a Schedule of Prices/Section B pricing form showing CLINs 0001, 1001, 2001, 3001, and 4001 for the Offeror to complete, or whether the Offeror may submit its own pricing format/form for the Basic Year and Option Years. If the Government will provide a specific pricing form, please provide the form or template for the Offeror's use.

Price schedule is will be provided

24 pg17 SF1449 Solicitation Page 17 requires the Offeror to complete and submit IRS Form W-14 to claim the applicable withholding tax exemption under the U.S.-Japan Tax Treaty. Please confirm whether the Government will provide a sample, completed example, or specific instructions/template for Form W-14 to assist Offerors in properly completing and submitting the required form with their proposal. Additionally, please confirm whether the Government requires the current IRS Form W-14 available from the IRS, or whether a government-provided version/form must be used.

IRS Form W-14 does not apply. The requirement will be deleted from FAR 52.212-1

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