Attachment 3 - Tracy Shipping Instructions.pdf

RFQ Number: FA527026Q043 Attachment 3, SHIPPING AND INVOICING INSTRUCTIONS FOR TRACY SHIPMENTS

SHIPPING AND INVOICING INSTRUCTIONS FOR TRACY SHIPMENTS

TO: CONTRACTOR and ACCEPTING ACTIVITY

Procedures for shipping through Consolidation and Containerization Point (CCP), Tracy, CA:

a. All shipments must be packaged, marked and labeled in accordance with DoD 4500.9R, Defense Transportation Regulation, Part II, Cargo Movements and MIL-STD 129. Shipments considered hazardous must be prepared in accordance with Title 49, Code of Federal Regulation-Transportation, and the International Maritime Dangerous Goods Code (IMDGC).

b. All shipments intended for overseas movement shall be marked “FOR EXPORT.”

c. All shipment documentation shall include the TCN, ultimate destination, and purchase order or contract number.

d. All shipments routed through a CCP shall use heat-treated pallets compliant with ISPM-15.

e. The Contractor or the carrier shall obtain a delivery appointment with the CCP using the current contact information and procedures. The Contractor shall use the shipping labels provided by the government.

Do not ship the item to Tracy, California without getting a complete DD1149 or shipping labels.

The contractor shall: (i) apply one label to each package; (ii) place a copy of DD Form 1149 inside each container; and (iii) place additional copies of DD Form 1149 in the external packing list envelope on each container.

Distribution San Joaquin Contacts

Contacts Phone Numbers

Customer Support / Emergency Supply Operations Center (ESOC) 209-839-4105

Schedule Deliveries

CCP

Receiving

209-839-5396 209-839-4307

DLA Customer Interaction Center: Provides 24/7 support to locate DoD stock items and answer logistics inquiries dlacontactcenter@dla.mil 1-877-352-2255 mailto:dlacontactcenter@dla.mil

RFQ Number: FA527026Q043 Attachment 3, SHIPPING AND INVOICING INSTRUCTIONS FOR TRACY SHIPMENTS

WAWF Invoice Submission:

Delivery, Documentation, and Payment.

(a) The designated consolidation point for all deliveries under this contract is:

W1A8 DLA DIST SAN JOAQUIN

CCP WHSE 30, 25600 SOUTH

CHRISMAN RD

TRACY, CA 95304-5000

UNITED STATES

This location serves as the Government’s physical receiving activity for all shipments under this contract.

(b) Upon Government receipt of the supplies at the Tracy Consolidation Point, the Contractor is authorized to submit an invoice in accordance with the invoicing instructions of this contract.

(d) As a condition of payment, the Contractor shall submit the following documentation with each invoice:

• A completed Certificate of Conformance (COC) using Attachment 3 – Certificate of Conformance.

• Proof of Delivery (POD) for each shipment

• Proof of delivery documentation for each line item and quantity shipped, clearly cross-referenced to the applicable Transportation Control Number (TCN) or DD 1149.

(e) WAWF Invoicing DoDAAC Instruction. Although the Ship-To DoDAAC for physical delivery is Tracy (DoDAAC W62N2A), that DoDAAC does not contain an assigned acceptor role in WAWF. Therefore, for purposes of invoice submission and acceptance in WAWF, the Contractor shall use the Final Destination DoDAAC FT9221 as the Ship-To DoDAAC. Use of any other DoDAAC may delay invoice acceptance and payment.

(f) Accepting Activity. The Final Destination DoDAAC FT9221 serves as the accepting activity for purposes of WAWF invoice acceptance.

(g) Government Verification and Approval Timeline. The accepting activity shall review and verify all contractor-submitted documentation and shall act upon the invoice in WAWF, either by acceptance or by rejecting it for correction—within seven (7) calendar days of the Contractor’s invoice submission.

(h) The Contractor shall be entitled to payment only upon the Government’s verification that all required documentation has been received, is complete, and accurately reflects the supplies delivered to the Tracy Consolidation Point.