Attachment 1 - Performance Work Statement (PWS) dated 22 May 2026.pdf

PERFORMANCE WORK STATEMENT

FOR

FY26 Update Integrated Natural Resources Management Plan

Directorate of Public Works

U.S. Army Garrison, Okinawa

(22 May 2026)

TABLE OF CONTENTS

1.0 BASIC INFORMATION

1.1 General Description

1.2 Criteria, Regulations, and References

1.3 Objectives

2.0 MAJOR WORK TASKS

2.1 Task 1 – Meeting(s) and Coordination

2.2 Task 2 - Work Plan (WP) and Accident Prevention Plan (APP)

2.3 Task 3 – INRMP Update

2.4 Task 4 - *OPTION ITEM 1* - Flora / Fauna Survey in Torii Station

2.5 Task 5 *OPTION ITEM 2* Flora / Fauna Survey in Chimuwan Tank Farm1

2.6 Task 6 *OPTION ITEM 3* Flora / Fauna Survey in Naha Military Port

3.0 QUALIFICATIONS

4.0 SUBMITTALS

5.0 SCHEDULE

6.0 SERVICE SUMMARY (SS)

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.0 GENERAL INFORMATION

8.1 QUALITY ASSURANCE

8.2 SECURITY REQUIREMENTS

8.3 PHYSICAL SECURITY

8.4 HOURS OF OPERATION

8.5 CONSERVATION OF UTILITIES

8.6 RECORDS

8.7 ENVIRONMENTAL CONTROLS

8.8 GOVERNMENT OBSERVATIONS

8.9 SAFETY REQUIREMENTS

8.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS

IAW DoDI 3020.41

8.11 PHASE OUT

8.12 PUBLICATIONS

8.13 CONTRACTOR PERSONNEL

8.14 JAPANESE ROAD LAWS

8.15 REQUIRED INSURANCE by JAPANESE LAW

8.16 RELEASE OF INFORMATION

9.0 PROJECT LOCATION MAP

1.0 BASIC INFORMATION

1.1 General Description

The Performance Work Statement (PWS) sets forth the professional services required to collect information, develop, and update the Integrated Natural Resources Management Plan (INRMP) for the U.S. Army Garrison Okinawa (USAG Okinawa, including Torii Station, Naha Military Port (NMP), Kuwae Tank Farms (KTFs) 1-2, and Chimuwan Tank Farms (CTFs) 1-3.

The contractor shall provide all management, labor, materials, equipment, supplies, transportation, and incidentals necessary to perform the work outlined in this PWS.

1.2 Criteria, Regulations, and References

All work shall be conducted in accordance with applicable U.S. Federal and local/prefectural laws and regulations. Regulations and criteria applicable to this project include, but not limited to, are as follows:

a. Japan Environmental Governing Standards (JEGS), U.S. Forces, Japan, (latest version).

b. Department of Defense (DoD) Manual 4715.05 Volume 1: Overseas Environmental Baseline Guidance Document (latest version).

c. Army Regulation (AR) 200-1 Environmental Protection and Enhancement, (latest version).

d. Act on Conservation of Endangered Species of Wild Fauna and Flora (Act No.

75 of 1992).

e. Act on the Prevention of Adverse Ecological Impacts Caused by Designated Invasive Alien Species (Act No. 78 of 2004).

f. Migratory Bird Treaty between the U.S. and Japan, 1972.

g. Spatial Data Standards for Facilities, Infrastructure & Environment (SDSFIE) format, Version 4.0.2 Army Gold Standard.

h. Title 29 CFR, U.S. Department of Labor, OSHA Standards.

i. Title 40, CFR, U.S. Environmental Protection Agency Standards.

j. U.S. Army Corps of Engineers EM 385-1-1, Safety and Occupational Health

Requirements, 15 March, 2024.

The reference below can be provided upon request after award:

a. Integrated Natural Resources Management Plan 2022, U.S. Army Garrison Okinawa.

1.3 Objectives

The purpose of this work is to comply with Chapter 3, Sections 3.4 and 3.5 of the Japan Environmental Governing Standards (JEGS). JEGS requires that installations with significant natural resources must prepare a natural resources management plan. In general, the purpose of the INRMP is to help the installation manage its resources from an ecosystem approach as well as manage natural resources in a manner that is consistent with sustainability of those resources to ensure a no net loss to the military mission while complying with all appropriate natural resources laws, regulation, Executive Orders and Department of the Army (DA) and Department of Defense (DoD) Guidance.

The objective of this PWS is to update supporting information including lists, tables, and GIS data to complete INRMP update by:

• Integrating recent survey results, such as Threatened and Endangered Species (TES) monitoring reports, Invasive Alien Species (IAS) control reports, and recommendations into the INRMP.

• Conducting flora-fauna surveys to incorporate the latest data.

2.0 MAJOR WORK TASKS

2.1 Task 1 – Meeting(s) and Coordination

2.1.1 Start-up Meeting

A project start-up meeting shall be held within seven (7) days of contract award. The start-up meeting shall include, at a minimum, a Contractor Project Manager (CPM) and the USAG Okinawa Natural Resources Program Manager (NR PgM). The contractor shall prepare the agenda of the meeting. The following topics, including but not limited to, shall be covered in the meeting:

• Provide an overview of the project and objectives.

• Discuss project schedule

• Discuss logistical requirements (base passes, dig permits, etc.)

• Discuss deliverables

• Discuss physical site conditions

• Identify data needs and gaps

• Identify potential obstacles, hazards, or conditions that would interfere with project completion

• Discuss and address any questions.

After the meeting, the contractor shall prepare and send the draft minutes. The minutes will be subject to review by the Government, and the contractor shall incorporate comments received on the minutes and redistribute them as necessary.

2.1.2 Monthly Meeting

Monthly meetings shall be held to address progress, coordination, challenges, and concerns. The contractor shall share a chart or list of progress, issues, and items to be addressed to the NR PgM.

2.1.3 Coordination

Coordination shall be conducted through the USAG Okinawa NR PgM. The contractor shall coordinate worksite activities to ensure the protection of human health and the environment, preservation of damage to property, utilities, materials, supplies, and equipment, and the avoidance of work interruptions. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits/utilities clearance and permits to complying with any Federal, State, Government of Japan, USAG Okinawa and local laws, codes, and regulations applicable to the performance of this work. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work in this PWS and its deliverables. Other meetings and/or teleconferences may be held throughout the duration of this project as needed. If necessary, meetings with the appropriate local government shall be arranged for the inventory update.

2.2 Task 2 - Work Plan (WP) and Accident Prevention Plan (APP)

2.2.1 WP

The contractor shall develop a WP to ensure all objectives in this PWS are performed in accordance with commonly accepted industrial/commercial practices, and applicable laws and regulations prior to work initiation. The WP shall list and provide resumes of key personnel submitted for acceptance. The contractor shall submit a draft and final WP for review and acceptance. The WP must be accepted by the USAG Okinawa NR PgM prior to commencement of fieldwork.

2.2.2 APP

The contractor shall follow the requirements of the EM 385-1-1 Safety and Occupational Health Requirements in the execution of this project such as personal protective and safety equipment requirement, fire prevention and protection, material handling, storage and disposal, and other items as applicable. In addition, the Contractor shall comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements.

The contractor shall submit an APP in accordance with EM 385-1-1 to include an Activity Hazard Analysis (AHAs) matrix. The contractor shall submit a draft and final APP for review and acceptance. Work shall not commence until the USAG Okinawa NR PgM accepts the APP.

The contractor shall have a Site Safety and Health Officer (SSHO) in accordance with (IAW) EM 385-1-1, including competent person training. The SSHO (or Designated Representative as identified in the APP/AHA) shall be on site whenever field activities are being performed.

2.3 Task 3 – INRMP Update

The contractor shall provide supporting data to update the current INRMP for all USAG Okinawa installations (Torii Station, KTFs 1-2, and CTFs 1-3). The contractor shall:

• Update up to 34 existing tables within current INRMP.

• Update 25 existing figures within current INRMP.

• Provide photos as necessary to reflect new information.

• Update existing GIS data to incorporate new survey data which has been completed upon completion of the current INRMP (2020-).

• Incorporate new survey data not previously inventoried.

The contractor shall submit a draft, pre-final and final data package comprised of above data. All the data collected during the fieldwork from each site shall be compiled and organized in a consistent format to be submitted in English including consolidated Geographic Information System (GIS) data for review and comments.

2.3.1 Inventory List and GIS Data Consolidation

The inventory lists and tables on the current INRMP shall be updated, since several natural resources surveys were conducted/have been performed since the last update.

2.3.2 Consolidation of GIS Data

The contractor shall (as needed), migrate, convert, and consolidate all natural resources data to INRMP GIS datasets to comply with Army requirements. Some data prepared by GoJ are only available in Computer Aided Design (CAD) format. The survey reports and data that require GIS consolidation shall be provided upon award.

Geospatial information shall be stored in a file geodatabase in Data Standards for Facilities, Infrastructure & Environment (SDSFIE) format, the latest Version 4.0.2 Army Gold Standard.

The results of reports shall also be converted to meet the latest SDSFIE standard. The results of GoJ reports need to be translated into English as appropriate in order to incorporate the necessary information into the GIS.

2.3.3 Fieldwork

The contractor shall conduct up to 10 times of fieldwork (1 fieldwork counts 1 day of work) on random USAG Okinawa installations upon request by the USAG Okinawa NR PgM. These site visit type of fieldwork may include surveys of flora and fauna, tree identification surveys, as well as surveys for invasive species.

2.4 Task 4 - *OPTION ITEM 1* - Flora / Fauna Survey in Torii Station

The objectives of the survey are to 1) inventory plant and animal species inhabiting the survey area, 2) verify if any significant and/or invasive alien species exist, and 3) recommend practical protection and control measures of TES and IAS, respectively.

The installation is approximately 190 hectares (approx. 470 acres). The flora and fauna survey shall be conducted for at least 2 seasons. The scope of the option item includes:

2.4.1 Literature Review / Archival Research

Examine reports, maps, and any documents of existing natural resources both in English and Japanese.

2.4.2 Site Visit

Site visits shall be conducted upon request for the purpose of identifying field terrain, vegetation, and access.

2.4.3 WP and APP:

When this option item is awarded, both WP and APP shall be developed outlining major work tasks, technical approach, project schedule, project management. The WP shall demonstrate that the work will be prepared in accordance with the requirements set forth in this PWS, and applicable standards and guidance, including but not limited to those listed in Section 1.2. The contractor shall communicate the start and end dates of the seasonal fieldwork to the NR PgM. The contractor shall prepare an APP that includes Activity Hazard Analysis (AHA). The APP shall identify and describe personal protective equipment (PPE) and work practices that will be used in the course of these surveys, in order to ensure workers a safe.

2.4.4. Field Survey

a) Flora surveys shall include, but are not limited to, vascular plants, ferns, and large algae.

b) Fauna surveys should include, but are not limited to mammals, birds, reptiles, amphibians, fish, insects, spiders, mollusks, and benthic animals (aquatic shellfish / crustacean / aquatic insects). It is estimated that most fauna surveys will require early morning, evening or nocturnal surveys. Bird surveys shall be conducted to capture changes during breeding / nesting / migratory periods. The contractor may use sweeping nets, beating nets, pit fall traps, light traps, live traps and other necessary methods to collect and identify fauna species. Camera traps and bat detectors may be used to determine the existence of certain mammal species. The contractor may collect the least amount of animals and plants as samples for identification.

c) During surveys observations, locations of invasive species shall also be included and noted. The contractor biologists should note when observations of IAS are in sensitive locations or when the abundance of the IAS is considered a threat to native flora and fauna.

d) GPS coordinates shall be recorded for TES and IAS. Whenever it is difficult to take coordinates of the location, where a TES or IAS were found, with the required horizontal accuracy using a GPS device because of the existence of a thick canopy layer or other obstacles, the location must be manually mapped on a topographic map. The location of these species shall be tabulated and developed into USAG Okinawa GIS compatible datasets and figures.

e) The field survey must be conducted for at least 100 man-hours in the most appropriate seasons for the respective plants and animals. Each day the contractor shall record meteorological data, including temperature, cloud cover, direction and strength of wind, and precipitation on site. Night survey must be conducted to identify nocturnal animals for at least 1 night in the course of the field survey.

f) Provide color photographs when possible of identified TES and IAS.

g) Include species profiles to include habitat and ecological information / requirements of each TES and IAS including the species life cycle, listing status (e.g. MBTA), sighting locations, etc.

h) Provide management recommendations to enhance and protect habitat for TES, and to eradicate or control the spread of any identified IAS shall be provided.

2.4.5 Draft / Final Reports

Draft and Final Reports shall be prepared in English and shall contain the following components at a minimum:

a) Cover Page including Title, Prepared for listing, Prepared by listing, Contract #, and Date submitted.

b) An Executive Summary, Table of Contents, List of Tables and Figures.

c) Introduction

d) Survey Methods

e) Survey Results: Observations and findings of professional biologists. The presentation shall include observations of the dominant flora and fauna, unique or rare flora and fauna communities, and the presence of native and non-native species, including IAS as defined in JEGS.

f) Lists of all species by class order, family, genus, species, sub-species, and variety as well as English and Japanese common names. The lists shall distinguish between species observed during current and prior surveys.

Observations from prior surveys should indicate the year of survey and reference the appropriate citation.

g) Maps showing locations of TES and IAS.

h) Color photographs (when possible) of identified TES and IAS.

i) Conclusion and Management Recommendations to enhance and protect habitats for TES shall be provided. Management recommendations to eradicate or control the spread of any identified IAS shall be provided.

j) The locations of identified TES and IAS shall be developed into GIS to meet the standards described in Subsection 2.3.2.

k) Copies of original field datasheets shall be attached as an appendix in the draft report.

2.5 Task 5 *OPTION ITEM 2* Flora / Fauna Survey in Chimuwan Tank Farm1

The objectives of the survey are to 1) inventory plant and animal species inhabiting the survey area, 2) verify if any significant and/or invasive alien species exist, and 3) recommend practical protection and control measures of TES and IAS, respectively.

The installation is approximately 33 hectares (approx. 80 acres). The flora and fauna survey shall be conducted for at least 2 seasons. The scope of the option item includes:

2.5.1 Literature Review / Archival Research

Examine reports, maps, and any documents of existing natural resources both in

English and Japanese.

2.5.2 Site Visit

Site visits shall be conducted upon request for the purpose of identifying field terrain, vegetation, and access.

2.5.3 WP and APP:

When this option item is awarded, both WP and APP shall be developed outlining major work tasks, technical approach, project schedule, project management. The WP shall demonstrate that the work will be prepared in accordance with the requirements set forth in this PWS, and applicable standards and guidance, including but not limited to those listed in Section 1.2. The contractor shall communicate the start and end dates of the seasonal fieldwork to the NR PgM. The contractor shall prepare an APP that includes Activity Hazard Analysis (AHA). The APP shall identify and describe personal protective equipment (PPE) and work practices that will be used in the course of these surveys, in order to ensure workers a safe.

2.5.4. Field Survey

a) Flora surveys shall include, but are not limited to, vascular plants, ferns, and large algae.

b) Fauna surveys should include, but are not limited to mammals, birds, reptiles, amphibians, fish, insects, spiders, mollusks, and benthic animals (aquatic shellfish / crustacean / aquatic insects). It is estimated that most fauna surveys will require early morning, evening or nocturnal surveys. Bird surveys shall be conducted to capture changes during breeding / nesting / migratory periods. The contractor may use sweeping nets, beating nets, pit fall traps, light traps, live traps and other necessary methods to collect and identify fauna species. Camera traps and bat detectors may be used to determine the existence of certain mammal species. The contractor may collect the least amount of animals and plants as samples for identification.

c) During surveys observations, locations of invasive species shall also be included and noted. The contractor biologists should note when observations of IAS are in sensitive locations or when the abundance of the IAS is considered a threat to native flora and fauna.

d) GPS coordinates shall be recorded for TES and IAS. Whenever it is difficult to take coordinates of the location, where a TES or IAS were found, with the required horizontal accuracy using a GPS device because of the existence of a thick canopy layer or other obstacles, the location must be manually mapped on a topographic map. The location of these species shall be tabulated and developed into USAG Okinawa GIS compatible datasets and figures.

e) The field survey must be conducted for at least 100 man-hours in the most appropriate seasons for the respective plants and animals. Each day the contractor shall record meteorological data, including temperature, cloud cover, direction and strength of wind, and precipitation on site. Night survey must be conducted to identify nocturnal animals for at least 1 night in the course of the field survey.

f) Provide color photographs when possible of identified TES and IAS.

g) Include species profiles to include habitat and ecological information / requirements of each TES and IAS including the species life cycle, listing status (e.g. MBTA), sighting locations, etc.

2.5.5 Draft / Final Reports

components at a minimum:

a) Cover Page including Title, Prepared for listing, Prepared by listing, Contract #, and Date submitted.

b) An Executive Summary, Table of Contents, List of Tables and Figures.

c) Introduction

d) Survey Methods

e) Survey Results: Observations and findings of professional biologists. The presentation shall include observations of the dominant flora and fauna, unique or rare flora and fauna communities, and the presence of native and non-native species, including IAS as defined in JEGS.

f) Lists of all species by class order, family, genus, species, sub-species, and variety as well as English and Japanese common names. The lists shall distinguish between species observed during current and prior surveys.

Observations from prior surveys should indicate the year of survey and reference the appropriate citation.

g) Maps showing locations of TES and IAS.

h) Color photographs (when possible) of identified TES and IAS.

i) Conclusion and Management Recommendations to enhance and protect habitats for TES shall be provided. Management recommendations to eradicate or control the spread of any identified IAS shall be provided.

j) The locations of identified TES and IAS shall be developed into GIS to meet the standards described in Subsection 2.3.2.

2.6 Task 6 *OPTION ITEM 3* Flora / Fauna Survey in Naha Military Port

The objectives of the survey are to 1) inventory plant and animal species inhabiting the survey area, 2) verify if any significant and/or invasive alien species exist, and 3) recommend practical protection and control measures of TES and IAS, respectively.

The installation is approximately 61 hectares (approx. 151 acres). The flora and fauna survey shall be conducted for at least 2 seasons. The scope of the option item includes:

2.6.1 Literature Review / Archival Research

Examine reports, maps, and any documents of existing natural resources both in English and Japanese.

2.6.2 Site Visit

Site visits shall be conducted upon request for the purpose of identifying field terrain, vegetation, and access.

2.6.3 WP and APP:

When this option item is awarded, both WP and APP shall be developed outlining major work tasks, technical approach, project schedule, project management. The WP shall demonstrate that the work will be prepared in accordance with the requirements set forth in this PWS, and applicable standards and guidance, including but not limited to those listed in Section 1.2. The contractor shall communicate the start and end dates of the seasonal fieldwork to the NR PgM. The contractor shall prepare an APP that includes Activity Hazard Analysis (AHA). The APP shall identify and describe personal protective equipment (PPE) and work practices that will be used in the course of these surveys, in order to ensure workers a safe.

2.6.4. Field Survey

a) Flora surveys shall include, but are not limited to, vascular plants, ferns, and large algae.

b) Fauna surveys should include, but are not limited to mammals, birds, reptiles, amphibians, fish, insects, spiders, mollusks, and benthic animals (aquatic shellfish / crustacean / aquatic insects). It is estimated that most fauna surveys will require early morning, evening or nocturnal surveys. Bird surveys shall be conducted to capture changes during breeding / nesting / migratory periods. The contractor may use sweeping nets, beating nets, pit fall traps, light traps, live traps and other necessary methods to collect and identify fauna species. Camera traps and bat detectors may be used to determine the existence of certain mammal species. The contractor may collect the least amount of animals and plants as samples for identification.

c) During surveys observations, locations of invasive species shall also be included and noted. The contractor biologists should note when observations of IAS are in sensitive locations or when the abundance of the IAS is considered a threat to native flora and fauna.

d) GPS coordinates shall be recorded for TES and IAS. Whenever it is difficult to take coordinates of the location, where a TES or IAS were found, with the required horizontal accuracy using a GPS device because of the existence of a thick canopy layer or other obstacles, the location must be manually mapped on a topographic map. The location of these species shall be tabulated and developed into USAG Okinawa GIS compatible datasets and figures.

e) The field survey must be conducted for at least 100 man-hours in the most appropriate seasons for the respective plants and animals. Each day the contractor shall record meteorological data, including temperature, cloud cover, direction and strength of wind, and precipitation on site. Night survey must be conducted to identify nocturnal animals for at least 1 night in the course of the field survey.

f) Provide color photographs when possible of identified TES and IAS.

g) Include species profiles to include habitat and ecological information / requirements of each TES and IAS including the species life cycle, listing status (e.g. MBTA), sighting locations, etc.

2.6.5 Draft / Final Reports

components at a minimum:

a) Cover Page including Title, Prepared for listing, Prepared by listing, Contract #, and Date submitted.

b) An Executive Summary, Table of Contents, List of Tables and Figures.

c) Introduction

d) Survey Methods

e) Survey Results: Observations and findings of professional biologists. The presentation shall include observations of the dominant flora and fauna, unique or rare flora and fauna communities, and the presence of native and non-native species, including IAS as defined in JEGS.

f) Lists of all species by class order, family, genus, species, sub-species, and variety as well as English and Japanese common names. The lists shall distinguish between species observed during current and prior surveys.

Observations from prior surveys should indicate the year of survey and reference the appropriate citation.

g) Maps showing locations of TES and IAS.

h) Color photographs (when possible) of identified TES and IAS.

i) Conclusion and Management Recommendations to enhance and protect habitats for TES shall be provided. Management recommendations to eradicate or control the spread of any identified IAS shall be provided.

j) The locations of identified TES and IAS shall be developed into GIS to meet the standards described in Subsection 2.3.2.

3.0 QUALIFICATIONS

The Contractor shall employ, either directly or through subcontract, key personnel that meet the minimum qualifications specified. If during the performance of this contract the Contractor utilizes key personnel other than those names submitted and accepted for this contract, such substitution shall not be made without prior written approval of the Contracting Office Representative (COR). If key personnel are found to devote less effort than stated in the proposal or are performing unsatisfactorily, the Contracting Officer (KO) may direct replacement of such personnel as appropriate.

Resumes and qualifications of key personnel shall be provided in the bidding documents for selection purposes as well as work plan for this project. The Government has full authority to reject any key personnel submitted for acceptance by the Contractor. The Contractor shall be required to propose a replacement acceptable to the Government. The Contractor must always maintain a bi-lingual (English and Japanese) staff member on-site.

Key Personnel qualifications are specified as below:

3.1 Contractor Project Manager (CPM) / Point of Contact (POC)

The CPM / POC shall have experience for service contracts for U.S. Forces Japan. The CPM/POC must be fluent in both English and Japanese English and Japanese.

3.2 Supervisorial Biologist

The contractor shall assign one or more Supervisory Biologist(s) to staff for this project, who possess at least:

- The 2nd Class Taxonomic Proficiency Test, Animal Category (Seibutsubunruiginou Kentei, Dobutsu Bumon, 2 Kyu),

- The 2nd Class Taxonomic Proficiency Test, Plant Category (Seibutsubunruiginou Kentei, Shokubutsu Bumon, 2 Kyu),

- Japanese Professional Engineer (Environment) (Gijutsushi, Kankyo Bumon)

- Five (5) years of recent experience in supervising natural resource field surveys in Okinawa.

This requirement can be satisfied by assigning one or more supervisorial biologist(s), who meet above criteria. Copies of the certificates shall be submitted with the proposal and will be reviewed and examined by the COR for currency throughout the life of the contract.

3.3 Lead Biologist

The Lead Biologist shall have at least four (4) years of college courses in botany, zoology, ecology, biology, or closely related field. The Lead Biologist shall have three

(3) years or more of experience to deal with conservation or mitigation of natural resources and also have enough knowledge to identify animal or plant species, including significant species. The Biologist must understand the requirements of the project, the survey plan and methods, and supervise the survey team on site. When the Supervisorial Biologist is absent, the Lead Biologist must function as the supervisorial role.

3.4 GIS Specialist

GIS Specialist(s) shall have experience processing and consolidating GNSS and GIS data for the U.S. Army and the U.S. Department of Defense. The personnel shall have enough knowledge to prepare the data, complying with Army GIS Standards such as SDSFIE and FGDC. The GIS Specialist shall be familiar with how to utilize the https://sdsfieonline.org portal.

4.0 SUBMITTALS

https://sdsfieonline.org/

Per the requirements of the PWS, the contractor shall provide the following submittals:

• Start-up Meeting Agenda: The contractor shall submit the meeting agenda at least 2 calendar days before the start-up meeting.

• Start-up Meeting Minutes: The contractor shall submit the draft minutes of the meeting within 3 calendar days following the meeting. A copy of the minutes shall be provided to each participant. Final meeting minutes shall address comments from the government and be submitted within 3 days after receiving comments.

• WP (Draft and Final): The contractor shall submit one electronic copy of the WP within 28 calendar days of the start-up meeting. Final WP shall be submitted within 10 calendar days after receipt of comments.

• APP (Draft and Final): The contractor shall submit one electronic copy of the APP within 28 calendar days of the start-up meeting. Final APP shall be submitted within 10 calendar days after receipt of comments.

• Monthly Progress Report: The contractor shall submit a chart/list to show what items are completed, issues that hinder completion of the project.

• Draft Data Package: The Contractor shall prepare and submit one electronic copy and one hard copy of the Draft Data Package within 300 days after award.

The Government shall have a minimum of 60 calendar days from receipt of the Draft Data Package to review and provide comments.

• Pre-Final Data Package: The Contractor shall prepare and submit one electronic copy and one hard copy of the Pre-Final Data Package within 480 days after award. The Contractor shall address all gov. comments. The Government shall have a minimum of 30 calendar days from receipt of the Draft Data Package to review and provide comments.

• Final Data Package: The Contractor shall prepare and submit one electronic copy and one hard copy of the Pre-Final Data Package within 365 days after award. The Contractor shall address all gov. comments.

4.1 Submission Items

All “hard copy” deliverables shall be submitted on recycled-content paper, printed double- sided unless otherwise specified. The draft and final reports shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the report but not attached. All site drawings shall be of non-scale with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). Data may be combined to reduce the number of drawings. All pages shall be numbered and of adequate legible quality suitable for reproduction.

The Draft Report shall be submitted via e-mail, with numbered lines on each text page, and with 1.5 line-spacing.

The Final Report shall be submitted in white clear-view 3-ring binders, each with the title of the project on the front covers and spines. The “hard copy” of the final report shall be single-spaced using a professional page format. Maps (both hard copy and electronic) shall be provided in accordance with a format approved and coordinated with the TS- POC (This could further be discussed during the project start-up meeting.). Report must be in English and the electronic data to be provided (test data, photographs, maps, etc.).

4.2 Geographic Information System (GIS) Data

The contractor shall record the nest locations found using the Global Positioning System (GPS). GIS data set will be delivered in ESRI ArcGIS PRO 3.2.0 geodatabase format and shape file format (or as specified by the NR PgM). The contractor shall record the locations using a GPS device and X-Y coordinate data shall be provided in the report. The contractor shall provide the GIS data for the location. GIS files shall be provided in JGD2011 horizontal datum, Mean Sea Level (MSL) vertical datum, and the Universal Transverse Mercator (UTM). Metadata shall accompany the GIS file. Data Standards for Facilities, Infrastructure & Environment (SDSFIE) Version 4.0.2 Army Adaptation shall be used. The contractor shall coordinate with NR PgM before preparing GIS submittals.

4.3 Addresses

The contractor is responsible for the delivery of each submittal to the address below in the quantities indicated. The contractor should notify the TS-POC three (3) business days before each submission and provide a transmittal letter for the enclosure with the submission package.

ORGANIZATION DRAFT REPORT FINAL REPORT

Environmental Division via e-mail 1 hard copy + 1 CD Directorate of Public Works USAG Okinawa Unit 35114 ATTN: AMIM-JNO-PE (Ms. Ishiki)

APO AP 96376-5114

naho.ishiki.ln@army.mil

5.0 SCHEDULE

The period of this purchase order shall be 365 calendar days following the award of the contract. During the progress of the work, USAG Okinawa NR PgM will contact the contractor to assure that the work is being successfully directed to the satisfaction of the primary project management concerns. The following anticipated work schedule shall be used. It is essential that the submission of all reports be timely.

Performance and Submittal Schedule mailto:naho.ishiki.ln@army.mil

BASIC TASK

PERFORMANCE PERIOD

(Calendar days unless otherwise specified)

DELIVERY METHOD

(Mailed to specified addresses) Project Start-up Meeting Within 7 days after award

Draft Meeting Minutes Within 3 days after start-up meeting By e-mail

Review (Government) Within 2 days after receipt of draft minutes

Final Meeting Minutes Within 3 days after receipt of gov.

comments

By e-mail

Submit Base Pass Request

Within 28 days after start-up meeting Torii Pass Office, DLA- Energy and Marine Pass office

Draft WP/APP Within 28 days after start-up meeting NR PgM (by e-mail)

Review (Government) Within 7 days after receipt of draft

WP/APP

Final WP/APP Within 10 days after receipt of gov.

comments.

NR PgM (by e-mail)

Fieldwork (Options 1, 2 & 3)

Upon WP/APP approval

Completion of Fieldwork Within 210 days after award

Draft Data Package Within 270 days after award (60 days after completion of fieldwork)

1 hard copy and 1 electronic data via

SAFE

Review (Government) Within 330 days after award (Within 30 days after receipt of Draft Data Package)

Final Data Package Deliverables

Within 365 days (Within 30 calendar days after receipt of review comments)

2 hard copies and 1 CD, 1 electronic data via SAFE

If the change is contractor-caused or due to inclement weather, the contractor shall inform the NR PgM a minimum of 24 hours prior to the requested or revised performance schedule.

If the change is Government-caused, the contractor shall report immediately to the NR PgM on the change.

6.0 SERVICE SUMMARY (SS)

PERFORMANCE OBJECTIVE PWS Para PERFORMANCE

Coordination & Pre Field Activity 2.1 90% of the time Field Work 2.4 98% of the time Reports 4.0 98% of the time

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

There is no government furnished property and services provided to the contractor. Any damages to the U.S. Government properties caused by the contractor shall be restored at no cost to the U.S. Government.

8.0 GENERAL INFORMATION

8.1 QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from government personnel.

The government may inspect each task as completed appropriately because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the government may decrease the number of inspections if merited by performance. The government will also investigate complaints received from various customers located on the installations. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

8.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to subject installations.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

8.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S.

military installations prior to start of work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his/her employees to the 18th Contracting Squadron, Attention: 18 CONS/PKB Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/PKB the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Army facilities at Torii Station, Bldg. 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and POL Facilities: Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 ) from Torii Station Pass Office, at Bldg. 240, Torii Station, at DSN 315-652- 4688 and from off base dial 098-961-7777 (Operator) and after the tone changes, dial 315-652-4688.

8.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

8.3.1 Key Control (When Applicable)

The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized people. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the TS-POC to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the TS-POC before close of business every day. Failure to do this may result in refusal of key use by the government.

8.3.2 Loss of Keys

The contractor shall immediately report the loss of a duplicate key to the TS-POC. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re- keying.

When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

8.3.3 Prohibit Use of Keys

The contractor shall prohibit the use of keys issued by the government by any person other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of people other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

8.3.4 Lock Combinations

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

8.3.5 Secured Areas

The contractor shall clean designated facilities during normal working hours only. The authorized contractor to perform the secured areas will be escorted by an appropriate government official, particularly at buildings #100/105, Torii Station. If access to the secured areas is delayed or not available, the contractor shall perform other duties.

8.4 HOURS OF OPERATION

8.4.1 Normal Hours of Operation

The Contractor shall provide required regular services between 0730 hrs to 1800 hrs Monday thru Friday, except for emergency service calls and the days listed in 8.4.2.

8.4.2 Recognized Holidays

The contractor is not required to provide service on the following days: New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

8.4.3 Emergency Hours of Operations

The contractor may work besides the normal work hours and holidays only to accomplish the work required in Section 2.4. The contractor shall coordinate and get prior approval by TS-POC or CO to work during emergency hours of operations.

8.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

8.5.1 Lights

Lights shall be used only in areas where and when work is being performed.

8.5.2 Prohibition to Change

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

8.5.3 Water Faucet

Water faucets or valves shall be turned off after the required use has been accomplished.

8.5.4 Government Telephones

Government telephones shall be used only for official government business.

8.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

8.7 ENVIRONMENTAL CONTROLS

8.7.1 Compliance with Laws and Regulations

The contractor shall be knowledgeable of and comply with all applicable JEGS, Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

8.7.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the TS-POC. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

8.7.3 Use of Hazardous Materials

The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and Japanese for each item utilized. The contractor shall prepare to obtain approval through the TS-POC from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited, and all hazardous materials will be removed from the installation at the end of each workday.

8.8 GOVERNMENT OBSERVATIONS

Government personnel, other than the CO and TS-POC, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

8.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

8.9.1 Conformation

Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

8.9.2 Safety Measures

Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, JEGS by US Force Japan, and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See web site address, http://www.usace.army.mil/Safety-and- Occupational- Health/Safety-and-Health- Requirements-Manual and click Complete EM 385-1-1.

8.9.3 Safety Plan

Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

8.9.4 Prevention of Damage

Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

8.9.5 Subcontractors

Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

8.9.6 Emergency Service Phones

Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department While working at any locations on base:

From On-base (Use DSN Phone): 652-4911, or (99) 934-591 From Off-base/Cell Phone: 098-934-5911 http://www.osha.gov/ http://www.usace.army.mil/Safety-and-

8.9.7 Records and Reports

Record and report promptly (within one hour) to the CO or TS-POC all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

8.9.8 Accident and Mishap

In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

8.9.9 Investigation

If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8.9.10 Cooperation

Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8.9.11 Safety Hazard

The contractor will be responsible for instructing his/her employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards.

Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

8.9.12 Safety Precautions

All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

8.9.13 Maintenance of Vehicles

All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

8.9.14 Non-Smoking

All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3).

8.9.15 Fire & Emergency Services

The contractor shall be responsible for following the Fire & Emergency Services (USAG- J Reg 420-90).

8.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41

IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

8.11 PHASE OUT

8.11.1 Familiarization

If there is a change in…