Answers for Attachment 2 Question Form FA527026Q0009.pdf
PDF 209 KB Posted
- Attached to
- Leasing Vehicle Services
- Solicitation number
- FA527026Q0009
About this file
This is a Questions and Answers document for federal contract opportunity FA527026Q0009 addressing clarifications regarding vehicle leasing services.
The solicitation requires the provision of vehicles with an expected contract award in August 2026 and mandatory delivery by September 13, 2026. Contractors must complete SAM.gov registration prior to quote submission; registration cannot be deferred to post-award. Pricing for the base year and four option years should reflect reasonable price escalation in accordance with the price index rather than remaining static or decreasing. Non-Operational Charges (NOC) must be quoted as a fixed amount per incident rather than a daily rate. Monthly invoicing will occur via WAWF Invoice 2in1 with Net 30 standard payment terms, though contractors may propose alternative discount terms in SF1449 Section 12.
Vehicle ownership remains with the contractor, and contractors are responsible for procuring and maintaining all required insurance per Statement of Work Section 3.3.2, including JCI and additional coverage. Vehicles will bear local Japanese license plates rather than U.S. Government plates and are expected to accumulate approximately 500 miles monthly. Pricing submissions on SF1449 must include unit prices for two vehicles monthly in the Unit Price column and the 12-month total for two vehicles in the Amount column. For CLINs 0003, 1003, 2003, 3003, and 4003, contractors should complete descriptive information while leaving unit price and amount columns blank, as the Government will determine Non-Operational Charges based on actual incidents.
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Text version
Questions FA527026Q0009
• NCAGE/SAM.gov registration is currently in progress. Will the Government accept an offer if SAM.gov registration is completed prior to contract award, rather than at the time of offer submission?
No, the Government will not accept a quote if SAM registration is not completed by the time of quote submission.
• Should the NOC amount be quoted as a daily rate or a fixed amount per incident? Is there a maximum number of days the Government will be charged per incident?
Fixed amount per incident.
• What is the expected date of contract award, and what is the required lead time between contract award and vehicle delivery on 13 September 2026?
The expected date of contract award is some time in August. The vehicles have to be delivered by 13 September 2026.
• Please confirm the expected invoicing cycle (monthly via WAWF Invoice 2in1) and the standard payment term (e.g., Net 30 days) after invoice submission.
It’s monthly via WAWF invoice 2in1. (please see DFARS 252.232-7006 in SF1449)
Standard payment is Net 30 but if you have any discount terms, please state that in section 12 in SF1449.
• For the four Option Years, will the Government accept proposals with reasonable price escalation over the Base Year, or must Option Year prices be identical to or lower than the Base Year?
The Government will accept price with reasonable price escalation in accordance with the price index.
• The SOW states vehicles will be “registered, licensed, and insured by the US Government”. Please confirm:
(a) Does ownership remain with the Contractor?
Yes. Ownership remains with the contractor.
(b) Who contracts the required insurance (JCI and the additional insurance per SOW 3.3.2)-Contractor or Government?
Contractor is required to procure and maintain the required insurance per
SOW3.3.2
• Will vehicles have US Government number plates?
No, the vehicles will have local Japanese plates.
• What is the expected monthly mileage?
Roughly 500 miles per month.
• Do we need to fill the empty spaces with amount or without filling, should we need to create a separate price quotation? (CLIN 0001 ～ 4003)
Please fill out the price in the unit price and the amount columns in SF1449.
SF1449:
• In item 0002 has a space to write the amount for a 8-pax van, but item 0001 does not have a space for a 10-pax van. (CLIN 0001) We included the calculation formula in CLIN 0002, 1002, 2002, 3002, 4002 to clearly show the unit price for one (1) vehicle, since the pricing for two (2) vehicles needs to be listed there.
• Do we need to write 2 vehicles per month total amount and also 2 vehicles total amount of 12 months? (CLIN 0002) Yes, please fill monthly cost for two vehicles in the unit price column, and 12-month cost for two vehicles in the amount column.
• Is it correct to fill the contents of items 0001 ～ 0003 and beyond with the same information as in the question above?
For CLIN 0003,1003, 2003, 3003, 4003, please fill 1) and 2) and leave the unit price and amount columns blank.
SF1449:
File details come from the government source that posted it. Updated .