Draft_Statement of Work_PWE01105_20250611_25R0039.pdf

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STATEMENT OF WORK (SOW)

Project/Title no.: PWE01105; Repaint Exterior Buildings (B351, B352, B353, B354, and B355), Torii Station, Okinawa, Japan.

GENERAL: This Statement of Work (SOW) supplements the General Requirements within the Guide and Technical Specifications of PWE01105, Repaint Exterior Buildings B-351, B-352, B-353, B-354, B-355, Torii Station, Okinawa, Japan and more specifically defines the subject project. The Contractor shall provide all engineering contract documents needed to issue a Federal Acquisition Regulation (FAR) Construction Contract (Construction Only).

GENERAL SCOPE: The Contractor shall verify all actual measurements, conduct field surveys and investigations, and perform load evaluation and testing. They must also provide all labor, materials, and equipment necessary to complete the project. The Contractor is responsible for all required testing, abatement, and proper disposal of the identified asbestos-containing material (ACM), lead-based paint (LBP), and any other hazardous materials encountered on site.

I. PROJECT SUMMARY: Construction shall comply with the specifications and requirements contained in this contract. The design and technical criteria contained and cited in this contract establishes the minimum standards for design and construction quality.

The building hasn’t been painted for over 20 years & the paint has exceeded its lifespan. The purpose of this work is to repair cracks and spalls, the ACM & LBP abatement work and repaint the building thus extending its lifespan and improving the environment for the Users.

II. STATEMENT OF WORK:

A. REPAIR WORK (K); Work shall include but not limited to:

GENERAL

1. Restoration work must be conducted on the site affected by this project.

2. Temporary barricade shall be provided by the Contractor during the construction to prevent other occupancy area from construction dust and security. per accepted Accident Hazard Analysis.

3. Provide weather prevention work for exterior opening area during the construction.

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4. The Contractor shall protect the government equipment, furniture, carpet and other items. For the items that will be kept in work areas must be protected with approved materials during construction.

5. Clean-up all room affected by this project throughout the whole building prior to final inspection.

ARCHITECTURAL

Bldg.351, 353, 354, 355:

1. Remove and dispose the existing waterproofing materials and metal flashing materials with accessories.

2. Remove and dispose existing exterior surface peeling paint and prepare or repair surface prior to repainting.

3. Remove and dispose existing corrosion on pipes, junction boxes, conduits and exterior lighting fixtures and prepare surface to repainting.

4. Remove and dispose existing joint sealant.

5. Remove and dispose existing expansion joint with accessories (Bldg.353).

6. Remove & dispose existing signages with accessories.

7. Cracks and spalls (including unforeseen) found during construction that are not indicated on the drawings shall be repaired prior to repaint work and waterproofing work.

8. Provide new silicon rubber waterproofing system.

9. Repaint existing exterior concrete building walls, roof eaves including overhang.

10. Provide new joint sealant.

11. Provide new expansion joint with accessories (Bldg.353).

12. Provide new signages with accessories (including building number & Paint year

& month).

Bldg.352:

13. Remove and dispose existing exterior surface peeling paint and prepare or repair surface prior to repainting.

14. Remove and dispose existing corrosion on pipes, junction boxes, conduits and exterior lighting fixtures and prepare surface to repainting.

15. Remove and dispose existing joint sealant.

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16. Remove and dispose existing expansion joint with accessories.

17. Remove and dispose existing signages with accessories.

18. Cracks and spalls (including unforeseen) found during construction that are not indicated on the drawings shall be repaired prior to repaint work and waterproofing work.

19. Repaint existing exterior concrete building walls, roof eaves including overhang.

20. Repaint existing pipes, conduits, junction boxes and panelboards including supports and brackets.

21. Provide new joint sealant.

22. Provide new expansion joint with accessories.

23. Provide new signages with accessories (including Building number).

General Note:

- Any stainless-steel junction boxes, hoods, metals and piping are excluded from the repainting work.

- Aluminum doors are not included on the repainting work.

- Conduits, junction box or any metals that will be repainted shall be painted with anti-corrosive paint.

- Provide high-pressure washing the building exterior to remove any stains and return it to as close to original condition as possible.

III. GOVERNMENT FURNISHED MATERIALS (GFM): No.

IV. GENERAL REQUIREMENTS: The Contractor shall be responsible to obtain As-built drawings from the government. The drawings information is for Contractor reference only. The Government shall not be responsible for any interpretation or conclusion drawn from the data or information from the Contractor.

A. Construction must conform, as applicable, to the JASS (Japanese Architectural

Standard Specification), Military Construction Guide Specifications and all applicable Act, policies, regulations and publications.

B. Actual field investigation and survey must be conducted to ascertain existing conditions (locations) and work scope.

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C. Project design must be coordinated with the using agency and other agencies (including the Japan Self Defense Force Agency, Related municipalities and Local Police..etc) involved in project reviews for approval and to obtain construction permission before start of actual site work due to this project site is the local area at outside the fence of controlled by U.S. Army.

- Permits, licenses, or other forms of official approvals may, however, be required under GOJ law for certain contracted activities specified herein. When required, all such permits, licenses and other forms of official approval must be obtained by the Contractor from the appropriate governmental authority. DoD Service Components will assist Contractors when they are applying for a required permit, license or other form of official approval by providing necessary information only.

D. Site Visit: Upon issuance of a RFP to the Contractors, and within lead time specified, the Government will notify Contractors that the job site shall be inspected with the Government and shall thoroughly discuss all conditions and details of the work, including, but not limited to, customer requirements, safety, material quantity and quality, methods of construction, phasing, and the type of trades required. Any deficiencies, omissions, problems, conflicts, or other adverse conditions that may exist in the scope of work, or that may be encountered during the site visit, shall be immediately brought to the attention of the Contracting Officer via a Request For Information (RFI).

E. Construction Time: The Contractor shall be allowed to work 0800 to 1700 hours, Monday through Friday, except the US Legal holidays.

Schedule Shall Be Completed Within

Material/Shop Drawings Submittal: 14 calendar days Material/Shop Drawings Review: 14 calendar days Procurement of materials: 45 calendar days Construction Time: 180 calendar days Inclement weather: 10 calendar days

Total Construction performance time: 263 calendar days

F. Contract Administration (Close-Out): All requirements of this contract including the design, submission and Government review of all documents, resolution of any design issues, material acquisition, on-site construction work, site clean-up, submittal of contract close-out documents, and return of the facility, ready for use, must be completed by the last day of the contract.

Schedule Shall Be Completed Within

Contract Administration (Close-Out): 30 calendar days

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Total Construction performance time: 30 calendar days

V. OTHER REQUIREMENT

A. Temporary barricade shall be provided by the Contractor during the construction to prevent other occupancy area from construction dust and for security.

B. Power outage shall be coordinated with Directorate of Public Works (DPW) and submitted, in writing, to the Contracting Officer's Representatives (COR) at least 45 calendar days in advance.

C. All 3-week detail schedules must be submitted on or before 1 week the scheduled start date to COR. Quality assurance inspection must be coordinated before schedule starts.

D. Ensure that safety plans (activity hazard analysis (AHA), accident prevention) and

ACM and LBP abatement plans are submitted and reviewed prior to the start of project work.

VI. Asbestos Containing Material (ACM) and Lead Base Paint (LBP)

A. The Contractor shall evaluate government-provided records, the scope of work, and site conditions to identify the presence, location, and quantity of asbestos-containing material (ACM) and presumed asbestos-containing material (PACM), as well as lead-based paint (LBP) and other hazardous materials. This evaluation shall include sampling and testing of suspected ACM/LBP in accordance with applicable US federal and Japan regulations (specifically, the Japan Environmental Governing Standards - JEGS). Based on these findings, the Contractor will define the Class of Work for each disturbance and develop appropriate removal, abatement, and disposal plans. For the purposes of abatement planning, the presence of ACM/LBP in any sampled material will be assumed to indicate the presence of ACM/LBP in all identical materials throughout the building.

VII. DOCUMENTS REQUIRED: All documents required under this Contract, including but not limited to, safety hazard analysis plans, all correspondence of any nature whatsoever and all other written communications, documents, drawings, reports, etc.

of every description shall be written in English or translated in English before being provided to the Government by the Contractor. Delays encountered because a translated copy was not submitted shall be the Contractor’s expense.

A. AF Form 66, Material submittal Log: The Contractor shall provide and responsible for AF Form 66, Material submittal Log.

B. Acetate cellulose long-life reproducible originals of all as-built drawing with CAD data are required before final payment, as required by FAR 52.236-21 Specifications and Drawings for Construction (APR 1984). Contractor shall also provide Windows compatible copies on disk of all drawings and documents in Adobe Acrobat (.pdf), Microstation (.dgn) and AutoCAD (.dwg) Format. Other software programs or

PWE01105 Page 6 of 12 11 JUNE 2025 systems or system formats will only be acceptable if approved by the government.

C. Require the KTR to submit Contract Progress Schedule and Contract Progress Report.

D. As-built drawings: Update As-built drawings with any important information, shop drawings and design changes.

E. Warranty Management Plan must be submitted per the UFGS 01 78 00 General Requirements Closeout submittals.

VIII. GOVERNMENT FURNISHED UTILITY: Government Furnished Utilities will be provided where available at no cost to the Contractor.

IX. AVAILABILITY OF LATRINE: Latrine is not available in the building/work area.

The Contractor shall be responsible for providing latrines for his personnel.

Location of the latrines shall be designated by COR. Any and all Contractor latrines shall be removed from U.S. Government property prior to issuance of final payment.

X. FACILITY AVAILABILITY: Facility is available during the construction. The impact caused by this project shall be at minimum. The Contractor shall coordinate the construction schedule with the government prior to the construction start. All rooms and the utility system except for the construction floor/phase shall be kept in useable condition during the construction. The Contractor shall establish work procedures and methods to avoid interference with the business operations or adjacent to the construction area.

XI. ENVIRONMENTAL REQUIREMENTS:

A. The Contractor shall provide construction and demolition waste information including the costs to the Government immediately after the disposal.

a) Solid Waste manifests (Page A and E) shall be submitted to Environmental Office within 30 days or sooner of each disposal if solid waste disposal would be conducted for this project.

b) Hazardous Waste manifests (Page A and E) shall be submitted to Environmental Office within 30 days or sooner of each disposal if hazardous waste disposal would be conducted for this project.

B. For new constructions materials, ensure all are free of asbestos and lead-based paint (LBP) in accordance with the Japan Environmental Governing Standards (JEGS) or other laws and regulations. The Contractor shall provide manufacture’s certification that materials contain no asbestos (≦ 0.1%) and no lead. If certification is not available, the Contractor shall conduct sampling and analysis of the materials. The analysis results must show no asbestos and no lead.

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C. Potable water system

a) All potable water system material and equipment, (pipes, fixtures, solder, etc…) shall be lead and copper free. Before connection to the existing potable water system, the Contractor shall conduct lead and copper sampling and testing for the materials to be used IAW JEGS.

b) Flushing, disinfection, and testing of coliforms shall be conducted for new potable water systems before connection to the existing potable water system. Reference AWWA C 651 for flushing, disinfection, and testing procedures.

c) Conduct potable water quality test for total coliforms if a water outage or depressurization of the potable water system is required.

D. Refrigerant.

a) Refrigerant Recovery/Recycling. All repairs, including leak repairs or services to appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners, must be performed using commercially available refrigerant recovery/recycling equipment operated by trained personnel.

Refrigerant technicians shall be trained in proper recovery/recycling procedures, leak detection, safety, shipping, and disposal in accordance with recognized industry standards or Japanese equivalent.

b) Refrigerant Venting Prohibition. Any ODS, HFC, and PFC refrigerant shall not be intentionally released in the course of maintaining, servicing, repairing, or disposing of appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners.

c) Provide manifests of removed refrigerants to Environmental office.

d) Provide types and weights of refrigerants for new A/C to Environmental office.

E. Cultural Resources Survey.

Consult with Cultural Resources Program Manager at the Butler Environmental Affairs Branch (EAB) prior to any excavation activities to ensure that possible adverse effects on cultural resources are properly mitigated in accordance with JEGS.

In the event cultural resources were found during excavation, the Contractor halt the work, immediately notify the EAB Cultural Resources Program Manager and cease all activities that may result in impact to or the destruction of these resources until the resources were properly recorded and recovered by a qualified archaeologist. Secure the area and prevent employees or other persons from trespassing on, removing, or otherwise disturbing such resources. The government retains ownership and control over such resources.

F. Invasive Alien Species.

Transportation of Invasive Alien Species (IAS) specified on JEGS is strictly prohibited.

In order to avoid accidental introduction of the species, containers, tools, machines, PWE01105 Page 8 of 12 11 JUNE 2025 vehicles and equipment shall be cleaned and inspected prior to mobilization and demobilization. In case suspected species were found, contact EAB Natural Resources Program immediately. Once it is detected, take appropriate control measures to exterminate it. Project proponent is responsible for the costs involved with the periodical monitoring and control. Sods to be used in the project site must be an invasive firefly (Pyrocoelia atripennis or Yaeyama-madobotaru) fee. The firefly native to Yaeyama Islands was accidentally introduced to Okinawa Island and is currently listed as a prefectural invasive species under the OPG ordinance for the conservation of endangered species of wild fauna and flora. Its eggs and larvae can be accidentally transported from one place to another with saplings, turfs and sods used for landscaping. The firefly is a threat to rare land snails native to Okinawa Islands.

G. Hazardous Materials.

Safety Data Sheets (SDS) will be submitted to USAGO for review and approval if hazardous material will be used or brought on-site. Hazardous materials shall be managed in accordance with JEGS.

XII. ENERGY EFFICIENT PRODUCTS: The Contractor shall comply with the following requirement.

52.223-15 – Energy Efficiency in Energy-Consuming Products (Applies to products delivered, used in the performance of the work, furnished for government use, or specified in the design of a building or work.)

XIII. SAFETY REQUIREMENT:

A. The Contractor shall provide and submit a site-specific safety plan prior to start work for approval from the government. The Contractor shall be responsible to obtain the approval in timely manner considering the government’s review time and the Contractor’s review time.

B. The contract location is a multi-employer workplace. The Contractor is required to provide information regarding hazardous materials being brought to this workplace and hazardous conditions produced by construction activities, and to provide information to the US Government how Human Health will be protected.

C. The Contractor shall submit Safety Data Sheets and other information from Contractor regarding protecting Human Health of US Government personnel. Since 1 June 2015, 29 CFR 1910.1200 (OSHA) requires that a Safety Data Sheet (SDS) be provided for each hazardous material used in the workplace.

D. Provide rope off/barricade at disturbed area in accordance with standard construction procedures, to include Japanese and English Bilingual hazardous/warning signs.

E. Perform traffic and pedestrian control with watchman as required at daytime and

PWE01105 Page 9 of 12 11 JUNE 2025 provide lighting system at night time.

F. Provide the steel plate across the board for secure to safety access existing parking lots, roadways as required.

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G. Provide scaffolding and shoring including, sheet piling to protect workmen, banks, adjacent paving, structures, in accordance with Corps of Engineers manual EM 385- 1-1 as required.

XIV. FIRE SAFETY REGULATION:

The Contractor shall obtain a permit from the USAG-O Fire Chief prior to conducting any welding or soldering or whenever the use of open flame is necessary during the construction phase. The Contractor and his employees will be required to adhere to AR 420-1, dated 12 February 2008.

XV. OPERATIONS SECURITY (OPSEC) AND SOCIAL NETWORKING:

A. The Contractor personnel that will work under this contract shall review and sign the

Contractor OPSEC Training Completion Verification Sheet within 30 calendar days after contract awarded. The DPW will provide the OPSEC Training slides to the Contractor to take this training. Once the Contractor’s training is completed the DPW shall file the signed Contractor OPSEC Training Completion Verification Sheet in the contract file.

B. Upon completion of contract, the Contractor shall return any photos taken, along with all maps, sketched, other images to DPW.

C. The Contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency.

D. The Contractor will not require access to US Government computers.

E. AT/OPSEC requirements.

a) Antiterrorism (AT) Level I Training. All Contractor employees, to include subContractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training before contract start date or effective date of incorporation of this requirement into the contract and/or new project employees start work. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to DPW or the COR or to the Contracting Officer, if a COR is not assigned, after completion of training by all employees and subContractor personnel. The AT Level I training will be completed either on the Joint Knowledge Online at http://jko.jten.mil (CAC Required) or Contractor employees will complete the locally developed AT Level I training translated into Japanese. The Contractor personnel that will work under this contract shall review and sign the Contractor AT- iWATCH-OPSEC Training Roster. Provide the training roster to DPTMS.

http://jko.jten.mil/

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b) iWATCH Army Training. This section is for Contractor employees with an area of performance within an Army controlled installation, facility, or area. DPW or the COR or the Contracting Officer or the Contractor and all associated sub- Contractors shall brief all employees on the local iWATCH Army program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed, and the results reported to the COR before the start date of the contract and/or new project employees start work.

The locally developed training is translated into Japanese. The Contractor personnel that will work under this contract shall review and complete the USAGO Form 61 (ANITTERRORISM / iWATCH / OPSEC Training Roster).

Provide the training roster to DPW or to the COR or to the Contracting Officer and they will submit to the DPTMS.

c) Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub- Contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 or NAF Clause BI.142, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

d) For Contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

e) Contractors will receive AT Level 1 and iWATCH training using the locally developed training translated into Japanese. Training will be updated on the AT/iWATCH/OPSEC Training Roster and provided to DPTMS when training is completed. All new construction must be in accordance with the Unified Facilities Code 4-010-01 Minimum Antiterrorism Standards for Buildings.

f) The Contractor and all associated sub-Contractor employees will not require access to US Government computers.

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g) For contracts that require OPSEC Training. Per AR 530-1, Operations Security, the Contractor employees must complete Level I OPSEC Awareness training.

New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. The following must be included in the SSOW:

Contractors will follow the USAG Okinawa OPSEC Plan. All personnel associated with the contract must complete the OPSEC training and sign the training sheet. The sign-in roster must be maintained by the COR and must be provided to the OPSEC Officer upon request to verify training. The Contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency. Any photos, sketches, or videos of internal project are to be reviewed by the OPSEC Officer prior to any release. The photographing of any government facility much have approval from both DPTMS and the Physical Security Office. The use of sUAS is unauthorized as per the GOJ No Drone Law; requests tor usage must be routed through ODB, the 18th Wing Scheduling and then the USAG Okinawa Commander for any consideration. Any use of illegal sUAS flights will be interdicted by USAG Okinawa Law Enforcement.