Tracy Shipping Instructions.docx

SHIPPING INSTRUCTIONS

PROOF OF DELIVERY

TO: CONTRACTOR

Please submit proof of delivery documents for each line item and quantity shipped under each TCN number along with invoice to ensure payment is made in timely manner.

Please ensure that delivered packages are traceable if lost or stolen.

FREIGHT DELIVERY PROCEDURES

Delivery will be made by most economical method or as follows:

If freight charges exceed $100.00, a copy of the carrier’s freight bill or other evidence of receipt must be furnished with invoice. The receipt must show amount of shipping charges and be signed by company’s representative.

If freight charges exceed the amount on the purchase order, you must receive authorization by the contracting office prior to shipment and/or receive alternate shipping instructions.

Failure to obtain prior authorization may result in the government paying a lesser amount. The government will only pay fair and reasonable transportation charges as established by current market rates. Failure to comply with these procedures may delay or preclude you from receiving payment for freight charges.

Vendor will ensure that all items are delivered by delivery date.

RECEIVING REPORT

TO: REQUESTER

Upon receipt of supplies or services, the requesting activity will prepare a Receiving Report (DD Form 250, DD Form 1155, SF 1449 or a letter) and send it to address in block 18a, and 1 copy to the Contracting Office address in block 9. Receiving Reports must be submitted within 6 working days after receipt of merchandise.

REMIT TO ADDRESS

CONTRACTOR SHIPPING INSTRUCTIONS

These instructions apply to shipments originating in the United States destined for Okinawa, Japan.

Section A – Applies to All Orders

Shipments 0-70 pounds and within size limitations: Ship prepaid by the least costly small package carrier or the United States Postal Service. Any direct charge for prepaid cost will be listed as a separate item on the invoice for the supplies shipped. Submit a copy of the transportation or freight bill with the invoice for cost verification. Failure to provide a copy of the paid freight bill may result in the contractor not being fully reimbursed for freight charges. Contractors shall not divide quantities into small parcels of 0-70 pounds for the purpose of avoiding shipment by other modes of transportation. Contractors shall not insure shipments at Government expense for the purpose of recovery in case of loss or damage, except where minimum insurance is required for the purpose of obtaining receipts at point of origin and upon delivery.

Shipments 0-70 pounds NOT within size limitations, or shipments 71 pounds and over: Ship prepaid by commercial surface (water), or the least costly small package carrier. If this is not possible, ship item(s) through the Defense Transportation System.

Any shipping container or load exceeding 200 pounds gross weight shall be placed on a standard wooden/plastic skid with a minimum 3 7/8” clearance for the purpose of handling with forklifts or other material handling equipment and to allow ease of loading/unloading.

Section B – Applies to Orders Shipped via Military Sealift

Procedures for shipping through the Military Sealift Command, Consolidation and Containerization Point (CCP), Tracy, CA:

a. All shipments must be packaged, marked and labeled in accordance with DoD 4500.9R, Defense Transportation Regulation, Part II, Cargo Movements and MIL-STD 129. Shipments considered hazardous must be prepared in accordance with Title 49, Code of Federal Regulation-Transportation, and the International Maritime Dangerous Goods Code (IMDGC).

b. All shipments must be marked “For Export”.

c. The shipment and all paperwork must be annotated with the transportation control number (TCN) the ultimate destination and purchase order (P.O) number. Use of the military shipping label (DD Form 1387) is encouraged, but not required.

d. All shipments must be on “heat treated” pallets.

Do not direct deliver to the port – carrier must call the CCP at 209-839-4518 to obtain a delivery appointment.

Contractor shall use shipping labels provided by the Government (shipping labels are attached to the contract).

· Apply a label to each package

· Place a copy of DD Form 1149 inside each container

· Place copies of DD Form 1149 inside packing list on the outside of all containers