Attachment 1_SOW_LXEZ244619_Paint Interior 2 MFH_20240823.pdf

W/R 1143133

STATEMENT OF WORK

(23 Aug 2024)

Project: LXEZ244619

Title: Paint Interior, Military Family Housing (MFH), Island-wide (759UN)

Location: Various MFH Locations Island-wide, Okinawa, Japan

CE Project Manager: Mr. Dante Higa

1.0 GENERAL:

1.1 The Contractor shall furnish all tools, equipment, labor and personnel necessary to plan, manage, supervise and complete the project to paint/varnish interior surfaces, not to exceed 759 housing units ranging in size from 2, 3, and 4 bedrooms. The government will provide all paint/varnish only. Total area based on average painted surface is estimated at square meters. Interior work shall be performed at various US Military Installations to include Kadena Air Base, Camp Shields, Camp Foster, Camp

Lester, Camp Courtney, Camp McTureous, and Camp Kinser in Okinawa, Japan. Facilities and units listed subject to change as required by Housing Maintenance. Units will be unoccupied and available as they are vacated according to the schedule attached, contractor allocated 2-days including cleanup to paint the unit all sizes and types.

The scope includes all existing painted/varnished surfaces in each unit. Work includes, but is not limited to preparation of existing concrete, drywall, concrete masonry walls, ceiling, closets, wood and metal doors and frames, including trim, galvanized metal, steel, and wood cabinetry for application of new paint, and other incidental, related, and associated work for a complete and usable facility. Depending on the unit’s age, location and layout may also include interior stair area (2 story), railings and balusters.

All units will be vacant with no furnishings inside during the work; the contractor shall disconnect, move, paint behind and reposition/reconnect the refrigerator, washer and dryer, and refuse/recycle cans in each unit. The scope of work is further defined in the Description of Work section.

1.2 Below is an estimate of housing units by size and the average painted/varnished area. Average areas have been used given the number of unit types and locations. Contractor may complete their own calculations but Government will not be liable for any discrepancies. Units maybe 2-story with stairs or located within tower complexes with elevators available for use.

Unit Type Number of

Units

Unit Average

Painted Area (Sq M)

Total Average

Painted Area (Sq M)

Full Range of Unit

Painted Area (Sq M)

2-Bedroom 263 472 124,136 estimated 348 to 753

3-Bedroom 402 624 250,848 estimated 404 to 839

4-Bedroom 95 657 62,415 estimated 490 to 903

Totals 759 437,399

Estimate less than 1% of area requires mildew treatment or requires stain sealer prior to paint

1.3 The Contractor shall determine the best technical design solution in conformance with current codes and regulations, not specifically stated elsewhere in this project statement of work to provide a complete and useable facility upon completion.

2.0 PROJECT SCHEDULE AND TIME CONSTRAINTS:

2.1 Completion of Work: The Contractor shall at a minimum complete 5 units per day, ready for use, not to exceed 197 calendar days after the date of issuance. Units will be available to the Contractor according to the schedule attached. The Contractor shall submit a Progress Schedule as required by the Contracting Officer until project completion.

2.2 Pre-Construction submittals to expedite start are limited to: Key personnel list, single POC Foreman

(English speaking), Quality Control, and Safety POC, provide Applicators Qualifications, and base pass requests. The AF Form 103, AHAs, and EPP are not required (only paint provided by Housing

Maintenance shall be used on this project). Material SDS are available for the government furnished paint/varnish materials. Contractor shall submit SDS for all materials, cleaners, etc. for approval.

2.3 Construction Schedule: Not required.

• 718 CES/CELN Housing Maintenance will provide weekly schedules for average 30-40 units per week; updated schedules will be provided including a “Current as of date & local time.”

• Location and Unit number will be identified and coordinated through 718 CES/CELN the

Wednesday prior.

• Units will be vacant (unoccupied & empty) and painted as part of Change of Occupancy

Maintenance; accessed by lockbox keys/codes provided by Housing Maintenance.

• Paint contractor will have 2-days to paint unless specified by Housing Maintenance schedule for additional days due to unit size.

• Units are subject to change. Every effort will be made to replace units with the same or similar housing type and the same estimated area. Housing maintenance will minimize changing the schedule as much as possible.

• When schedule changes occur after Wednesday, the contractor will be provided at least 1 business day (or 24 hours) notice of changes.

2.4 Start Work Notification: The Contractor shall notify the Government in writing no less than three (3) calendar days prior to on-site work starting.

2.5 Construction Access: The normal working hours for this project are 0700 to 1800, Monday through Saturday, excluding Sundays, 5th AF Family Days, and US Holidays. To work outside the normal hours

(Sunday or holidays) submit request to the Government at least 7 calendar prior for consideration.

2.6 Performance Time: The construction shall be completed within 197 calendar days. This includes material submittals, government material submittal review, material procurement, unfavorable weather, final cleanup and construction inspection time.

2.7 Contractor shall complete each 2-bedroom, 3-bedroom, 4-bedroom unit within 2-days, including cleanup, after a unit is made available by Housing Maintenance office to facilitate change of occupancy.

Schedule Shall Be Completed Within

a. Procurement of Equipment/Materials 10 calendar days

b. Construction Time 182 calendar days

c. Unfavorable Weather 5 calendar days

Total Performance Time 197 calendar days

3.0 CONSTRUCTION REQUIREMENTS:

3.1 The work shall be accomplished in accordance with MFH Regulations, UFGS, Japan Environmental

Governing Standards (JEGS), Japanese Industrial Standards (JIS) and all other applicable criteria.

3.2 Units will be inspected jointly by Housing Maintenance and Contractor QC personnel within 48 hours (2-working days) at mutually agreed times coordinated through Housing Maintenance schedulers;

any defects, rework including cleaning shall be remedied by COB the following workday. Failure of government to conduct inspection within 48 hours constitutes government acceptance of the work.

3.3 Progress Reports: Progress Reports: Contractor shall provide bi-weekly and monthly progress reports to the Government. bi-weekly reports shall be in excel spread sheet to include all necessary information (unit number, unit type, housing area, quantity and amount per unit, and completion date) and submit through email to 718 CES/CEL, 18CONS/PKC and 718 CES/CENM. Monthly reports must be submitted to 18 CONS with approved weekly reports attached showing cumulative totals.

3.4 The Contractor shall notify the government of any weather delays within 48 hours of inclement weather that caused any work delay. An extension to the construction completion date may be provided if the weather is severe enough to delay interior works.

3.5 Construction Project Signs & Notices: Not required.

3.6 Storage of Material, Latrines and Field Office: Parking areas for the specific unit affected may be used for contractor parking, and/or containerized materials and equipment. Housing units shall not be used as field office space or material and equipment storage; loose unsecured materials and equipment shall not be stored outside the housing units. Latrines within the homes are available, but these will not be stocked with supplies and must be clean during final inspection. Contractor may use all approved and available services (i.e. electricity, water, and sewage) at the construction site/within the units.

Centralized filed office, storage of materials, latrines, etc. on base is not anticipated and is subject to approval by the Government. Contractor shall submit any centralized storage site plan/laydown yard proposal(s) for formal approval. Source utilities connections at hydrants, mains, electrical distribution panels, are not anticipated and require Government approval prior to making connection.

3.7 Protection of properties: Unit(s) painted under this project will be unoccupied during performance of work under this Contract. The Contractor shall arrange with the Housing Maintenance and

Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment. In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remains.

b. Repair or replace portions of existing work which have been altered during operations to match existing or adjoining work, as approved by the Contracting Officer. At completion work shall be in a condition equal to or better than that which existed before new work started.

3.8 The time for each unit and the total construction completion time includes final clean-up of the area.

4.0 DESCRIPTION OF WORK: The work shall consist of the following:

4.1 Paint Interior, Various MFH Units, Multiple Locations. Unit list provided is subject to change. Every effort will be made to replace units with the same or similar housing type and the same estimated area.

4.2 Contractor shall obtain unit lockbox keys/codes from the Housing Maintenance Office B1473.

Housing units must be secured daily including closing all windows.

4.3 Contractor shall pickup paint as needed at the Housing Maintenance Office B1473; Contractor is responsible for storing paint in accordance with manufacture specifications during use.

4.4 Repaint/refinish unit’s existing painted/finished interior surfaces; currently unpainted/unfinished surfaces are not to be painted. Do not paint Latex/Water based over Oil based paint.

4.5 Preparation of painted surfaces shall not be sanded or scraped to remove any painted surface. If this procedure is required contact 718 CES/CEL Housing Maintenance for removal.

4.6 Preparation of existing walls and ceiling surfaces to include but not limited to concrete, concrete masonry units (CMU), steel, galvanized metal, drywall or gypsum board, plywood, wood cabinets and other related pipes, surface conduits and wiring, ducts and other equipment, unless specifically excluded in the contract documents. Contractor shall remove all foreign matter including grease on surfaces to be painted. Contractor shall estimate <1% of total area will need to be treated for mildew, mildewed area shall be treated with 10% bleach solution prior to painting. The contractor shall notify the government if they believe there is anything that requires repair beyond industry standard surface preparation work.

4.7 Except for wood surfaces the contractor shall repair all surface cracks and holes (e.g. from nails/screws, etc. up to ¥500 coin size) as necessary prior to painting. Any wood repair to wood surfaces will be completed by maintenance personnel prior to the contractor entering the unit.

4.8 The contractor shall seal all stains on the wall surfaces prior to painting (sealer material provided by the government) so stains do not reappear when painted; estimate <1% of total area to be treated.

4.9 The contractor shall apply one coat of paint to walls, ceilings and other related works that have been prepared to ensure the prior finish is not visible. The varnish finish color shall match the existing color.

Surfaces which colors do not match colors provided will be brought to the attention of 718 CES/CENM and Housing Maintenance on the day of discovery.

4.10 The contractor shall not leave any paint residue on furniture, outlets, switches, light fixtures, windows, doors, base boards, cove base, floors and other equipment within painting area. Where pre-existing paint residue in the areas mentioned above are identified, contractor shall bring it to the attention of Housing Maintenance prior to painting.

4.11 The contractor shall be responsible for protecting all surfaces, floors, base boards, cove base, equipment, and any items not part of the painting scope.

4.12 The contractor shall be responsible for moving and/or protecting all appliances, switches, outlets, blinds, curtain rods, ceiling fans, vent covers, equipment and casework to complete full wall and ceiling painting.

4.13 The contractor shall disconnect, move, paint behind and reposition/reconnect refrigerator, washer and dryer (electric no gas) in each unit. Note: Refrigerators must be closed and plugged in overnight.

Contractor shall clean any water/condensation leaking when moving the appliances.

4.14 Upon the completion of each unit, contractor shall remove all equipment and containers from the site. Clean up paint spots, and any stains on adjacent surfaces and areas not intended to be painted. All materials and equipment, including cleaners, and protective clothing must be removed and properly disposed of by the contractor off-base. Paint and cleaners shall not be disposed of in the unit sinks/drains. Contractor shall restore areas to the same condition as they were prior to start of work.

4.15 Contractor shall return all paint containers to MFH, Bldg.1473. Return used containers when picking up new paints. Inform warehouse how many containers will be returned by email in advance;

return on rainy days is not allowed for chemical safety with no exception. Make sure all containers are completely cleaned and dried out. Scrap/flatten latex cans and varnish cans, put enamel cans in plastic bags and return to MFH.

5.0 Government Furnished Materials (GFM):

The Government will furnish the following materials for installation by the Contractor.

DESCRIPTION

• Water based Latex Paint – use on walls, ceilings, wood doors/frames (do not use over oil paint)

• Oil Based Enamel Paint – use in kitchens and bathrooms and on metal doors and frames

• Varnish – use where existing on cabinets, doors, handrails, etc.

• Stain Sealer – use as required

It is the intention of the Government to furnish quantities of the listed materials required to complete the work as specified.

5.1 GFM Delivery Schedule: Notify 718 CES/CELN in writing at least 5 calendar days in advance of the date on which the materials are required. Materials are available immediately upon contract award.

5.2 GFM Delivery Location: The Contactor will up pick up the materials on Kadena AB at Bldg.1473 for all Military Housing locations/units. All unused materials shall be returned to the Government at the same location.

Attachments:

Attachment 1.1_MFH Location Map

Attachment 1.2_CEL Paint SOP

Attachment 1.3_MFH Paint Materials

Attachment 1.4_MFH Unit Floorplan Examples