Sources Sought General Waste Collection SAM.pdf

SOURCES SOUGHT

18th CONTRACTING SQUADRON

Issue Date: December 14, 2023 Response Due Date: December 29, 2023 NAICS Code: 562111 – Solid Waste Collection Subject: Sources Sought – General Waste Collection, Transportation, and Disposal of

General Waste on Kadena Air Base, Various Buildings, Various Locations, Okinawa, Japan

GENERAL INFORMATION

Description:

The 18th Contracting Squadron (18 CONS) at Kadena Air Base, Okinawa, Japan, seeks feedback from companies/entities capable of providing General Waste Collection, Transportation and Disposal from various buildings, various locations, Okinawa, Japan.

THIS ANNOUNCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE

PURPOSE OF MARKET ANALYSIS ONLY. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(ii) which requires conducting market research before soliciting offers for acquisitions with an estimated value in excess of the simplified acquisition threshold. The Government is seeking industry’s input to determine the availability of qualified sources with the technical capability to fulfill the requirement to collect, remove and dispose General Waste. No contract awards will be made from this notice and no solicitation is available on SAM.gov or any other bulletin board, posting room, or clearinghouse at this time. In order to develop a sound acquisition strategy, early industry participation is highly encouraged; however, participation in this effort is strictly voluntary. All costs associated with responding to this Sources Sought will be solely at the interested party’s expense. The Government will not reimburse costs and will not be liable for any costs associated with responses to this Sources Sought.

Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract.

All Sources Sought responses will be used in whole or in part for determining the most effective acquisition strategy for future General Waste acquisitions or similar requirements. Requested information will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency.

Background:

The purpose of this notice is to conduct market research and obtain information from qualified businesses.

This Request For Information (RFI) is being sent out to identify potential sources to meet the requirements for the acquisition of the Service of General Waste Collection, Transportation, and Disposal of General Waste on Kadena Air Base, and Military Family Housing and Organization areas on various military bases in Okinawa, Japan. Anticipated contract performance is one (1) base year (12 months), with four (4) one-year options.

Description of Services:

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform General Waste collection, transportation, disposal, and any necessary delivery as defined in the Performance Work Statement (PSW) on Kadena Air Base, Military Family Housing areas, and various other locations on Okinawa. The contractor shall perform to the standards in the contract, as well as Japanese Environmental Governing Standards (JEGS), federal regulations, international agreements, Status of Forces Agreements (SOFA), and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD).

Place of Performance:

Various military facilities at and near Kadena Air Base, Okinawa, Japan. The anticipated requirement is for 12-months base year plus four (4) one-year options starting from 1 January 2025.

Potential sources who are interested should respond via email by 25 December 2023, 1000am (Japan Time) and submit the information as follows:

1. Business name and address

2. Point of contact with name, title, phone/fax, and email

3. CAGE code and DUNS number (if available)

4. Information for recent/relevant projects similar in nature and contract number (if any)

5. Market Survey Questionnaire

Response Guidelines:

All responses to this Sources Sought must be provided as an attachment in an e-mail message addressed to the Points of Contact (POCs), below with the subject line “Response to Sources Sought” no later than December 29, 2023. Only electronic responses will be accepted. Responses submitted by any other means will not be considered.

Requested Information:

The following is requested from interested companies;

1. Please indicate if your company is willing/able to provide General Waste services or if there are any reasons that prevent your company from providing a quote/proposal should a formal solicitation be issued.

2. Are there any barriers to you competing for U.S. Government contracts in Okinawa, Japan?

3. How long have you provided General Waste services in Okinawa, Japan?

4. Please provide brochures/descriptive literature including a capability statement commonly provided to the general public; if available, please provide your CAGE/DUNS information.

5. Based upon the attached DRAFT PWS, are there any aspects that are unclear and/or unachievable in accordance with industry standards?

6. Based upon the attached DRAFT PWS, are there any commercial practices including accreditations, insurances, certifications, or licenses that are required for performance within industry for removal of General Waste?

7. Are market conditions (i.e. materials, labor, fuel, etc.) stable enough to facilitate your interest in this contract?

8. Please identify and provide cost driver information that may affect performance of removal of General Waste.

9. What is your facility capacity availability for General Waste Collection and based off

DRAFT PWS historical data, do you have any concerns going over your facility’s allowable limit.

10. Is your current manning and equipment availability adequate to take on a contract the size outlined in the DRAFT PWS with the current requirements your company is already maintaining?

11. What is your current licensing availability and does your company have the needed licensing to carry out the requirement stated in DRAFT PWS or will licensing need to be submitted through local municipalities or townships prior to start of contract.

12. Does your company have the ability to dispose of contaminated waste like Asbestos

Containing Materials (ACM) and Lead Based Paint (LBP)?

13. The US Government tracks all refuse and recyclable material leaving the Installations, we would need total weights of everything being recycled and disposed of through recycling, incineration and/or landfill. Does your company have the means to weigh, record and provide data on a monthly basis along with providing final disposition of items.

Please submit a written response via scan/email-attachment on company letter head to the POCs listed below.

POC:

Primary POC: Rosita Crawford, Phone: 315-634-2127 Email: rosita.crawford@us.af.mil.

Secondary POC: Kevin Bowers, Phone: 315-634-4694 Email: kevin.bowers.3@us.af.mil.

Secondary POC: Anthony Torres, Phone: 315-634-7739 Email: anthony.torres.37@us.af.mil.

Contracting Office Address:

18th Contracting Squadron/PKC Unit 5199/Bldg 95 Kadena AB, Japan mailto:rosita.crawford@us.af.mil mailto:kevin.bowers.3@us.af.mil mailto:anthony.torres.37@us.af.mil

SOURCES SOUGHT