General Waste Collection PWS for Kadena and others 6 Dec 23.pdf

Attachment 1, Performance Work Statement

PERFORMANCE WORK

STATEMENT

FOR

GENERAL WASTE COLLECTION and DISPOSAL at Kadena Air Base and Military Family Housing Areas on Okinawa, Japan

KADENA AIR BASE, OKINAWA, JAPAN

6 Dec 2023

TABLE OF CONTENTS

SECTION PAGE

1.DESCRIPTION OF SERVICES 3

2.SERVIVE SUMMARY 6

3.GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES 8

4.GENERAL INFORMATION 8

5.APPENDICES 16

APPENDIX A Table A1- Estimated Work – Load actors 17 APPENDIX B B-1 O&M Frequency of Collection 20 B-2 MFH Frequency of Collection 33 APPENDIX C Map and Work Area Layout 101 APPENDIX D QRP- List of Provide monthly weight tickets only 102 APPENDIX E Historical Weight Data 102

1. DESCRIPTION OF SERVICES: The contractor shall provide all management, tools, supplies, equipment, vehicle, other items, and labor necessary to operate and maintain MUNICIPAL SOLID WASTE (MSW) collection, transportation, disposal, and any necessary delivery as defined in this Performance Work Statement (PWS) on Kadena Air Base, Military Family Housing areas (Kadena, Camp Foster, Plaza, Lester, Chibana, O’Donnell Gardens) on Okinawa. The contractor shall perform to the standards in the contract, as well as Japanese Environmental Governing Standards (JEGS), federal regulations, international agreements, Status of Forces Agreements (SOFA). Estimated workload is listed in Appendix A. Collection areas are outlined in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Kadena Air Base O&M)

1.1.1.1. Solid Waste Management. Municipal solid waste collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B. The contractor shall work with the Contracting Officer’s Representative (COR) to determine initial vehicle routes and collection schedules upon contract award. Submit proposed initial vehicle routes and collection schedules to the Contracting Officer (CO) no later than fifteen (15) calendar days prior to start of contract performance. Throughout the life cycle of this contract, the contractor may suggest changes to the pickup frequencies listed in Appendix B, based upon observations made; however, no changes are allowed to the schedule or haul route without CO or COR coordination. The CO may change the pickup frequencies as required to provide adequate service to affected facilities through contract modification.

1.1.1.1.1 MSW means combustible (burnable) and non-combustible (non-burnable) trash. MSW also means general waste (GW).

1.1.1.2. General Waste Collection. General waste shall be collected by the contractor, if it is properly put into a clear bag, and is not too large or heavy to be placed in clear plastic bag. All items that are placed in clear plastic bags shall be collected as general waste by the contractor, including all mixed waste. For example, mixed waste with iron, fabric and plastic, or mixed waste with glass and plastic, and food waste.

1.1.1.3. Food Waste Collection. The contractor shall provide food waste collection using government-furnished food waste containers. The contractor shall collect and weigh food waste from Kadena Air Base food preparation areas identified in Appendix B in accordance with the JEGS, and listed collection frequency.

1.1.1.3.1. Quarantined Food Waste Collection (Food Waste coming from an aircraft landing in Kadena AB). The contractor shall provide contaminated food waste collection using contractor-furnished containers. The contractor shall collect and weigh quarantined food waste from Kadena Air Base identified in Appendix B in accordance with listed collection frequency. For aircraft landing in Okinawa that had originated outside of Japan, Japanese quarantine rules may apply to animal and plant products. USFJINST 90-205, para 8.3 and 8.4.

1.1.1.4. Specialized MSW Collection.

1.1.1.4.1. Sawdust Material - Bldg. 248. Upon notification from COR, the contractor shall collect sawdust using contractor-furnished vehicles that are leak-proof and covered to prevent dusting while material is being collected and during transit.

1.1.1.4.2. Special Event MSW Collection. Special events may occur each year that require an extra effort on the part of the contractor. Service may require, but is not limited to, relocation of contractor furnished roll-off containers from various locations to the special event area, supplying additional containers, collecting and disposal of MSW, and returning containers to original locations.

1.1.1.4.3. America Fest. This is yearly event that lasts 1 to 7 days, including preparation days.

The contractor shall coordinate with the COR to determine requirements. America Fest will require approximately ten (10) temporary-use contractor-furnished roll-off containers. After the date of the event is determined by the US Government, the contractor shall coordinate with COR to prepare all necessary equipment and materials to support the event.

1.1.1.4.4. Distinguished Visitors Event. During the year, the contractor shall accomplish un-scheduled MSW collection in designated areas; this may involve the pick-up of general waste from a pre-determined curbside collection point. The number of distinguished visitor events has no set limit.

1.1.1.4.5. Additional MSW Service in O&M Industrial Areas. In the event unusual conditions cause a container to require emptying before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) service within 24 hours.

1.1.1.4.6. Unscheduled pick-up areas O&M. The contractor shall collect all trash that are not included in the schedule of the contract. All unscheduled pick-ups will be identified separately regardless of the type of trash. Only the CO or assigned COR can make unscheduled pick-up request.

1.1.2. Military Family Housing (MFH).

1.1.2.1. Non-Tower MFH General Waste Disposal Policy. General waste shall be collected by the contractor, if it is properly put into a clear bag, and is not too large or heavy to be places in clear plastic bag. All items that are placed in clear plastic bags shall be collected as general waste by the contractor, including all mixed waste. For example, mixed waste with iron, fabric and plastic, or mixed waste with glass and plastic, and general food waste.

1.1.2.1.1 MFH Towers General Waste Collection. General waste shall be collected by the contractor, if it is properly put into a clear bag, and is not too large or heavy to be places in clear plastic bag. All items that are placed in clear plastic bags shall be collected as general waste by the contractor, Including all mixed waste. For example, mixed waste with iron, fabric and plastic, or mixed waste with glass and plastic, and general food waste. Collection from the MFH area shall occur from enclosure of tower or other collection area designated by the CO or COR.

1.1.2.1.2. Collection of Pet Waste (MFH only). The Contractor shall collect plastic bags containing pet waste from trash cans and curbside twice a week and replace plastic bags as need at designated MFH parks and walking routes. The Housing Maintenance Flight (Bldg.1473) shall provide plastic bags to the Contractor.

1.1.2.1.3. Collection of Green Waste. Green waste shall be collected by the contractor, if it is properly put into a clear bag, and is not too large or heavy to be placed in a clear plastic bag. All green waste that are placed in clear plastic bags shall be collected as general waste by the contractor.

Collection from MFH areas shall occur from curbside of approved collection point and enclosure of tower or other collection area designated by the CO or COR.

1.1.2.1.4. Unscheduled pick-up areas MFH. The contractor shall collect all trash that are not included in the schedule of the contract. All unscheduled pick-ups will be identified separately regardless of the type of trash. Only the CO or assigned COR can make unscheduled pick-up request.

1.1.3. Points of Collection.

1.1.3.1. Collection Stations. The contractor shall collect refuse from collection stations identified in Appendix B and Appendix C (Air Force Maps and Work Area Layouts). The government will designate collection stations and where necessary, provide pads, stands, and other structures for assembling and storing refuse. The collection stations will be designated areas normally adjacent to facilities. The contractor shall become familiar with actual placement of all the collection stations in all areas serviced by this contract. When the contractor completes service at a collection station, there shall be no litter or waste on the ground within a 10-foot (3 meters) radius of the container or designated pickup location.

1.1.3.2. Collection from Containers. (MFH only) The contractor shall collect general waste from the containers located curbside of approved collection point and directly into the collection vehicle. The contractor shall be collecting the general waste in a way that prevents it from scattering on the ground causing debris.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.2. EQUIPMENT MAINTENANCE.

1.2.1. Container Relocation. In the event facilities are added or removed from this contract, the contractor may be required to relocate government-provided containers as determine by the COR.

This will not be a frequent requirement.

1.2.2. Container Replacement. The Contractor may be required to replace containers damaged by typhoons, corrosion, etc., with government provided substitutes as directed by the COR or CO. The contractor shall transport and dispose of the old containers at an authorized off-base disposal site.

This will not be a frequent requirement.

1.2.3. Container Cleaning. Government provided containers identified in Appendix B and appendix C Air Force Map and Work Area Layout, and Contractor-furnished containers shall be picked up by the contractor and transported for cleaning to an off-base location. The contractor shall provide a temporary container of equal or greater size during cleaning periods. The containers shall be steam pressure washed with mild soaps or other mild detergents. Cleaning shall include all interior and exterior areas of the containers to ensure all refuse, residue, and odors are completely removed. The COR will inspect the cleaned dumpster prior to its return to original location. The contractor shall provide the COR with a dumpster cleaning schedule at the beginning of each fiscal year. Government and Contractor furnished dumpsters at food serving/selling facilities shall be cleaned at least once per quarter (every 3 months). Government furnished dumpsters at any other staging area shall be cleaned as needed upon the request of COR or CO.

1.2.3.1. MFH Containers. Cleaning of government-provided 32-gallon containers in MFH areas is not the responsibility of the contractor and will be conducted by MFH housing residents.

1.2.4. Emptying of Containers. The contractor shall empty government provided and contractor-furnished containers as necessary to completely empty the receptacle of contents. The contractor shall return the containers and bins to their collection staging area after servicing. The contractor shall also be responsible for cleaning up any spills, loose debris, etc.

1.3. Disposal

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all general waste at an authorized off-base disposal site. A copy of the landfill(s) and incinerator operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with U.S. Government, Japan Environmental Governing Standards (JEGS), and local prefectural industrial waste laws and regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.4. CONTRACTOR FURNISHED ITEMS & SERVICES

1.4.1. Contractor Furnished Items and Services. the contractor shall furnish everything needed to perform this contract according to all its terms.

1.4.2. Contractor Provided Roll-Off Containers. The contractor shall have on hand a minimum of 50 roll-off containers with a capacity of at least 4 tons that are fluid tight and vermin proof.

When in use, they shall be installed in such a fashion that they can withstand typhoon strength winds without being blown around causing possible damage. The contractor shall place, remove, and empty the roll- off containers as requested by the COR or CO. Containers must be approved by the COR.

1.4.3. Contractor-Furnished Quarantined Food Waste Receptacles. The contractor shall provide a minimum of two (2) 2 cubic yard sanitary food waste receptacles at each facility listed in Appendix B-1 Buildings 106 and 3450. Containers must be lockable. The contractor shall provide a sufficient number of keys to the facility managers where the containers are located.

Containers must be approved by the COR.

1.4.4. MSW Collection Vehicles. The contractor shall provide a sufficient number of vehicles to fulfill the scope of tasks specified in this PWS. MSW collection vehicles shall be compatible with the collection methods for each material collection type. The Contractor vehicles requiring access to 18th Munitions Squadron (MUNS) area must be on the 18th MUNS EAL to obtain a pass for access to refuse pickup location.

1.5. CONTRACTOR FURNISHED EQUIPMENT.

1.5.1. Contractor Furnished Scale. The contractor shall provide a scale to weigh each individual load of collected refuse. The scale must be calibrated by prefecture licensed scale calibration personnel within thirty (30) days of the award of this contract and annually thereafter. The contractor shall be responsible for maintaining scale calibration as required by prefecture laws and shall provide the COR with proof of calibration and licensing every time it is performed. Cost for all maintenance and repair on the scale shall be the responsibility of the contractor.

1.6. RECORDS.

1.6.1. Weight Tickets. The contractor shall provide weight tickets each month detailing total tonnage of MSW collected from facilities covered under this contract. The weight tickets shall include the work performance date, weight of individual vehicles plate number before and after pickup, and the area the vehicles serviced. The weight tickets shall be submitted to the COR with the invoice no later than the 5th of every month.

1.6.2 Manpower Reporting. The contractor shall report all Contractor labor hours (Including sub-contractor labor hours) required for performance of services provided under this contract for Collection and Disposal of all refuse via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.sam.gov.

1.6.2.1. Reporting Inputs. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. The Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at http://www.sam.gov.

2.0 SERVICE SUMMARY (SS): The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control.

Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable.

Performance Objective

PWS Para Performance Threshold Surveillance Method

Rating

Collect O&M and MFH General Waste and MFH Pet Waste

1.1.1.2., 1.1.2.1., 1.1.2.1.

and 1.1.2.1.1.

Collected 95% of the time according to schedule

Customer Complaint or Periodic Validation

Monthly Surveillance

Collect Food Waste include Quarantined Food Waste

1.1.1.3.

and 1.1.1.3.1.

Collected 95% of the time according to schedule

Customer Complaint or Periodic Validation

Monthly Surveillance

Perform Specialized refuse collection

1.1.1.4. Collected 95% of the

time according to schedule agreed upon with the COR

Customer Complaint or Periodic Validation

Surveillance on schedule

Container Cleaning

1.2.3. 95% of the dumpsters are cleaned at least once per quarter.

Customer Complaint or Periodic Validation

Periodic Surveillance

Disposal 1.3. Disposed properly 100% of the time

100% Inspection Monthly Surveillance with Weight Ticket

Contractor Furnished Scale.

1.5.1. Submitted 100% of the

scale certificate by prefecture license.

100% Inspection Annually Surveillance

Provide Weight Ticket

1.6.1. Submitted 100% of the

time as scheduled

100% Inspection with weight ticket

Monthly Surveillance

Security Requirement

4.3. Security requirement

100%

100% Inspection Monthly Surveillance

2.1. PERFORMANCE ASSESSMENT.

2.1.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re- perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor.

Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for the performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for the performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.3. PERIODIC PROGRESS MEETINGS. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance.

The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES:

3.1. GOVERNMENT FURNISHED EQUIPMENT:

3.1.1. DoD Family Housing. The government shall provide MSW containers at each house in DoD Family Housing areas and the Housing Maintenance Flight shall provide plastic bags for the Pet waste throughout housing area.

3.1.2. Industrial and DoDDS Areas. The government shall provide brown dumpsters or other MSW collection containers at each location listed in Appendix B-1 and Appendix C Air Force Map and Work Area Layout.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor is required to control the quality of service delivered and offer to the Government for acceptance only services which conform to contract requirements.

The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2. The government Quality Control Plan. For non-commercial services, or if market research indicates it's a customary commercial practice, the contractor shall provide a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer for review prior to the start of the performance period. The contractor shall update the plan as changes occur. Changes shall be submitted for review by the CO.

4.1.3. The contractor’s QCP shall contain, at a minimum, the following items:

4.1.3.1. A description of the inspection system to cover all services. The description shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspector(s).

4.1.3.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.1.3.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The COR shall be responsible for validating customer complaints. However, the CO will make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer’s Representative (COR) is the authorized Government representative(s) who will perform assessments of the Contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining his/her duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or COR(s).

4.3. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their CO approved destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

A representative of the U.S. government shall escort employees working in secure areas.

4.3.2. Security Police and Fire Protection. The following telephone numbers are furnished:

Kadena AB Marines Army

EMERGENCY 911 911 911

Provost Marshal 645-3504 644-4700 644-4700 Fire Protection 634-2351 645-3776 644-4677 Security Police 634-2476 645-7441 644-4715 Interpreter 634-1880

4.3.2.1. Call on-base 911 from cell phones by dialing 098-938-1111, wait for the tone, and then dial 911.

4.4. HOURS OF OPERATION. The contractor shall perform the services required during the following hours: 0630 to 2100, Monday through Sunday. In the event that MSW volumes exceed expectations, or in the event of unusual requirements resulting from natural disasters clean up, the contractor may be allowed to work additional hours beyond the normal work hours. Upon receipt of a request from the contractor, the CO may grant approval to extend the normal work hours, provided that there is no additional cost to the government.

4.4.1. Holidays. The contractor is not required to provide service: First day of January, New Year’s Day.

4.4.2. PERFORMANCE PERIOD. The performance period shall be as follows

Basic Year: 1 Jan 25 through 31 Dec 25 Option year 1: 1 Jan 25 through 31 Dec 26 Option year 2: 1 Jan 26 through 31 Dec 27 Option year 3: 1 Jan 27 through 31 Dec 28 Option year 4: 1 Jan 28 through 31 Dec 29

4.5. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DODI 3020.37. In accordance with DoDI 3020.41, Operational Contract Support Enclosure2, para2c, Continuation of Essential Contractor Services. To ensure that critical capabilities are maintained, it is necessary to assess the risk of premature loss of mission-essential contracted support. Supported and supporting commanders shall plan for the mitigation from the risk of premature loss of contingency contractor personnel who are performing essential contractor services. Planning for continuation of essential contractor services during applicable contingency operations includes:

4.5.1. Determining all services provided overseas by defense contractors that must continue during an applicable contingency operation. Contracts shall obligate defense contractors to ensure the continuity of essential contractor services during such operations.

4.5.2. Developing mitigation plans for those tasks identified as essential contractor services to provide reasonable assurance of continuation during crisis conditions. These mitigation plans should be developed as part of the normal CSIP development process.

4.5.3. Ensuring the Secretaries of the Military Departments and the geographic CCDRs plan for the mitigation from the risk of premature loss of contingency contractor personnel who are performing essential contractor services. When the cognizant DoD Component Commander or geographic CCDR has a reasonable doubt about the continuation of essential services by the incumbent contractor during applicable contingency operations, the commander shall prepare a mitigation plan for obtaining the essential services from alternative sources (military, DoD civilian, HN, or other contractor(s)). This planning requirement also applies when the commander has concerns that the contractor cannot or will no longer fulfill the terms of the contract:

4.5.3.1. Because the threat level, duration of hostilities, or other factors specified in the contract have changed significantly

4.5.3.2. Because U.S., international, or local laws; HN support agreements; or SOFAs have changed in a manner that affect contract arrangements; or

4.5.3.3. Due to political or cultural reasons.

4.5.4. Encouraging contingency contractor personnel performing essential contractor services overseas to remain in the respective operations area. The contractor will be expected to continue performance IAW with this PWS.

4.6. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.7. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.7.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.7.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS.

4.7.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of Government facilities and property and to provide a safe work environment for contractor personnel.

4.7.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.7.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.7.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.7.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.7.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.7.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.7.10. Ensure personnel have the following on-base emergency services phone number programmed into their cell phone:

Emergency Service at 098-911-1911

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such sub-stance rests solely with the contractor and its agent.

4.9. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and Contractor Officer Representative (COR), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. PHASE OUT.

4.10.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the services provided under this contract.

4.10.2. The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly transition. With regard to the need Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.11. PUBLICATIONS.

4.11.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.11.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.11.3. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.11.4. The contractor is required to acquire and work on the latest version of the publication.

4.12. CONTRACTOR PERSONNEL.

4.12.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.12.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.12.1.2. The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

4.12.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.12.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12.2.2. The contractor shall not employ any person who is a military member, a member of a civilian component, or their dependents, who have status under the SOFA unless their employment has been approved in accordance with USFJINST 36-1001.

4.12.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.13. CONTRACTOR VEHICLES. The contractor shall provide the COR with a list of all vehicles to be utilized on base. The list shall identify type of vehicle and license number. Only vehicles identified on this list will be allowed on government facilities. The contractor shall update this list as vehicle requirement changes.

4.13.1. Identification Number. Each vehicle shall have clearly visible on each side, the contractor’s name and a vehicle identification number. Weight tickets shall have vehicle identification number(s).

4.13.2. Condition. The contractor shall ensure all vehicles are and remain in serviceable condition. All vehicles shall meet prefecture safety requirements of Japanese Government and applicable vehicle safety standards.

4.13.3. Complying With Regulations. All vehicles utilizing electronic communications shall comply with Kadena Air Base communication frequency regulations. The contractor may view base regulations at the Kadena Security Police office or the Marine Provost Marshal office.

Frequency requirements are available from 18 Communications Squadron/LMR personnel through request to the COR. Mobil radio and cell phone communication in the MUNS Area may be limited due to poor signal quality.

4.13.4. 18 MUNS Area Requirements. All vehicles operating in the 18 MUNS area shall be equipped with at least one (1) Class A/B/C fire extinguisher. Contractor personnel whose daily work assignment is the 18 MUNS area shall attend a safety briefing. The COR will coordinate with the contractor to ensure contractor personnel receive this briefing. Records of personnel in attendance will be kept in the COR and CO working file.

4.13.5. Japanese Road Laws. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include Article 43 the Road Law (Japan) Prohibited A cts Relative to Roads. No person shall commit the following described acts:

4.13.5.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.13.5.2. Violating Article 43-2 by not taking adequate measures to prevent cargo or other objects loaded on motor vehicles from falling out.

4.13.5.2.1. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.13.6. Required Insurance by Japanese Law. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.13.6.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.13.6.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.13.6.3. Prior to the commencement of work, the contractor shall provide the CO with a certificate or written statement of the above required insurance. The policies showing required insurance shall contain an endorsement stating that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government shall not be effective for such period as may be prescribed by Okinawa law and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.14. TYPHOON SERVICES.

4.14.1. Tropical Cyclone (Typhoon) Actions. When Tropical Cyclone Condition of Readiness 2 (TCCOR 2 or TC-2) is declared by Kadena AB Weather authorities, the contractor shall suspend collection of MSW from containers and shall concentrate all efforts to collection of refuse not within containers (curbside and any other uncontained refuse) and securing of MSW and C&D in open top, roll-off containers.

4.14.1.1. TCCOR 1C. When Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC- 1C) is declared by Kadena AB Weather authorities, the contractor shall depart military bases and monitor radio/television for changes in Tropical Cyclone Condition of Readiness.

4.14.1.2. NORMAL LEVEL: ALL CLEAR. When Normal Level: “ALL CLEAR” is declared by Kadena AB Weather authorities, The contractor shall start collection of storm debris from curbsides and other designated MSW collection points according to schedule within 2 hours. Storm debris shall be collected from contract areas in the priority established by the COR.

4.14.1.3. Schedule. Normal MSW collection schedules shall be resumed when directed by the COR. Any missed collections due to the typhoon will be accomplished with 24 hours.

4.15. SUBMISSION OF INVOICE

4.15.1. The contractor shall submit an original invoice within Wide Area Work Flow (WAWF).

4.15.2. Certification of services is performed by the COR via the WAWF System. At the end of each billing period, the service provider inputs invoice information in the WAWF System. WAWF automatically notifies the appropriate COR via email of a pending invoice. The COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, the COR approves the invoice and payment is conducted by the Defense Finance Accounting System (DFAS). If the COR encounters errors in service provider’s invoice, the COR consults with the on-site manager to mutually rectify the data. If the service provider disagrees with the COR, the issue is forwarded to the CO for resolution.

4.16. DAMAGES TO GOVERNMENT BUILDING, EQUIPMENT, OR VEGETATION.

Damage to government buildings, equipment, or vegetation is addressed in 48 CFR 52.237- 2- Protection of Government Buildings, Equipment, and Vegetation.

4.16.1. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price

4.17. PERMITS, LICENCES and CERTIFICATIONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract.

Maintain records of such requirements and make the documentation available to the Government for review.

5. APPENDICES.

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

Table A1-ESTIMATED WORKLOAD FACTORS

FREQUENCY OF COLLECTION

1- O&M

2- MFH

Map and Work Area Layout QRP-Acceptable Recyclables Historical Weight Data

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD FACTORS

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste for O&M

01-01 O&M General Waste 2,000 Tons 01-02 18th Services 18FSS (O&M Support) 200 Tons

01-03 AAFES (O&M Support) 250 Tons Municipal Solid Waste (Reimbursable)

01-06 DoDDS School 200 Tons 01-07 DoDDS Admin Bldg 9697 0.3 Tons 01-08 DeCA 200 Tons 01-09 USMC 20 Tons 01-10 83rd Army 4 Tons 01-11 DBOF, Bldg 3409 1 Tons 01-12 DAPS, Bldg 106 1 Tons 01-13 DoD SP Rep, Bldg 3520 0.3 Tons 01-14 DLA 10 Tons 01-15 1-1ADA BN 60 Tons 01-16 AAFES, Bldg 106, Quarantined refuse (O&M) 12 Tons 01-17 603 MASS, Bldg.3450, Quarantined refuse (O&M) 1.3 Tons 01-18 18MDG 30 Tons 01-19 Navy, Bldg.852 0.4 Tons 01-20 DET 44 0.4 Tons 01-21 DET 3 1 Tons 01-22 525EMXS 4 Tons 01-23 390ISQ 4 Tons

2 Municipal Solid Waste for MFH

02-01 MFH General Waste 3,600 Tons

The estimated amount was determined in consideration of historical weight data and prospects for the future.

APPENDIX B

FREQUENCY OF COLLECTION

2D = TWO TIMES PER DAY

1W = ONE TIME PER WEEK

2W = TWO TIMES PER WEEK

3W = THREE TIMES PER WEEK

4W = FOUR TIMES PER WEEK

5W = FIVE DAYS PER WEEK

6W = SIX DAYS PER WEEK

M = MONTHLY

Q = QUARTERLY

AR = As Required Kg/yr = Kilograms per year

APPENDIX B-1

O&M Industrial Areas

Units Fac# Station Organization Pick-Up Frequency

O&M

1 10 Single HQ WG - 18WG HQ 1W

2 15 Single LAW CENTER - 18WG LEGAL OFFICE 1W Joint with 10

3 31 Single VISIT CONTROL CENTER (GATE 1) 1W

4 59 Single EDUCATION CENTER 2W

5 92 Single USAF COMMAND POST 1W

6 95 Single HQ GROUP - 18 CONTRACTING

OFFICE

1W

7 99 Single HQ GROUP - 18 MSG 2W

8 106 Single WING ADMIN FACILITY 1W

9 125 Single ADMIN OFC, NON-AF - BOY SCOUT 1W

10 128 Single SOCIAL ACT FCLTY - WG EQUAL

EMPLOYMENT OPPORTUNITY

1W

11 141 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W

12 145 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W Joint with 141

13 149 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W

14 151 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W

15 155 Single USAF COMMAND POST 2W Joint with 160

16 159 Single COMM FCLTY - AFSATCOM &

SECURE COMM

2W Joint with 160

17 160 Single POST OFFICE CEN - P.O. PSC 80 2W

18 172 Single DOC STG FCLTY - 18 CS DOCUMENT

STAGING FACILITY

1W

19 176 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W

20 177 Single DORM AM PP/PCS-STD - ON

SCHREIBER AVE

4W

21 212 Single BE STOR CV FCLTY - VERTICAL SHOP 1W

22 214 Single BE STOR CV FCLTY 1W

23 215 Single POST OFFICE CEN - AIR MAIL

TERMINAL

1W

24 217 Single 718CES HSG OFC 1W

25 221 Single BE STOR CV FCLTY 1W

26 225 Single BSE ENGR ADMIN 1W

27 226 Single BSE ENGR ADMIN 1W

28 228 Single BE STOR CV FCLTY 1W

29 229 Single BSE ENGR ADMIN 1W

30 230 Single BE STOR SHED 1W

31 234 Single BE MAINT SHP 1W

32 235 Single BSE ENGR ADMIN 1W

33 236 Single BE MAINT SHP 1W

34 237 Single BSE ENGR ADMIN 1W

35 238 Single BSE ENGR ADMIN 1W

36 239 Single HQ GROUP - 18 CEG 1W

37 241 Single VEH MAINT SHP 1W

38 246 Single AFCS MAINT FCLTY 1W

39 248 Single BE MAINT SHP -

VERTICAL/GENERATOR SHOP

3W

40 250 Single BSE ENGR ADMIN 2W

41 254 Single BSE ENGR ADMIN - 718 CES ASSET

MANAGEMENT FLIGHT

1W

42 256 Single COMM, TMTR RCVR 1W

43 265 Single VEH MAINT SHP 1W

44 266 Single VEH MAINT SHP 1W

45 268 Single VEH MAINT SHP 1W

46 269 Single VEH MAINT SHP 1W

47 300 Single DORM 4W

48 302 Single DORM 4W

49 308 Single DORM 4W

50 316 Single VOQ 4W

51 317 Single VAQ 4W

52 322 Single TLF 4W

53 323 Single VOQ 4W

54 324 Single VOQ 4W

55 325 Single DORM 4W

56 328 Single DORM 4W

57 329 Single DORM 4W

58 330 Single DORM 4W

59 331 Single VOQ 4W

60 332 Single DORM 4W

61 333 Single DORM 4W

62 338 Single COMM FCLTY 1W

63 340 Single ADMIN OFC, NON-AF 1W

64 342 Single BLDG WTR SUP 1W

65 344 Single BUS SHELTER 1W

66 346 Single VISIT CONTROL CENTER 1W

67 400 Single COMM FCLTY 1W

68 403 Single COMM FCLTY 1W

69 404 Single HQ WG 2W

70 405 Single BANK BRANCH 1W

71 408 Single BANK BRANCH 1W

72 420 Single CREDIT UNION 1W

73 425 Single CHAPEL CEN 1W

74 428 Single GYMNASIUM 1W

75 432 Single ADMIN OFC, NON-AF 1W

76 436 Single ADMIN OFC, NON-AF 1W

77 437 Single TLF 1W

78 444 Single BUS STATION 1W

79 507 Single TLF 4W

80 508 Single VOQ 4W

81 613 Single DORM 4W

82 616 Single HSG SUP AND STOR FCLTY 1W

83 626 Single COMPOSITE MED 1W

84 629 Single DORM 4W

85 630 Single DORM 4W

86 700 Single DORM 4W

87 705 Single SP OPERATIONS 1W

88 714 Single DORM 4W

89 715 Single DORM 2W Joint with 717

90 716 Single NCO PROF ED CEN 1W

91 717 Single DORM 4W

92 720 Single OXYGEN PLT 1W

93 721 Single BASE PERSONNEL OFFICE 2W

94 723 Single HRO AND MWR COMPUTER

STORAGE AND SLOT MS

1W

95 726 Single OXYGEN PLT 1W

96 728 Single SQ OPS 1W Joint with 730

97 729 Single HQ GROUP 1W Joint with 730

98 730 Single HQ GRP 1W

99 732 Single HQ WG 1W Joint with 730

100 736 Single AERO CLUB 2W

101 737 Single WR SUP/NAF C-STOR VACANT

AWAITING FOR REMOVAL OF

ASBESTO

2W

102 738 Single FIRE STN 2W

103 739 Single FIRE STN 2W Joint with 738

104 740 Single TRAFFIC MGT F 4W

105 748 Single FLT SIMLTR TRNG 4W

106 750 Single SP OPS 1W

107 753 Single COMM FCLTY 1W

108 754 Single PHYSL TRNG 1W

109 756 Single TMO 1W

110 758 Single DORM AM PP/PCS-STD 4W

111 763 Single SQ OPS 2W

112 764 Single HQ GRP 2W

113 766 Single WAREHOUSE 1W

114 775 Single HQ GROUP 18 MXG QUALITY

ASSURANCE

2W

115 780 Single HG MAINT 1W

116 781 Single HG MAINT 2W

117 782 Single LAB, PME 1W

118 786 Single SHP, AVIONICS 1W

119 792 Single WHSE SUP&EQUIP BSE 4W

120 793 Single WHSE SUP&EQUIP BSE 4W

121 798 Single WAREHOUSE 2W

122 807 Single AETC TECH TNG SPT 1W

123 834 Single 18 FAC 2W

124 839 Single STOR FAC 1W

125 846 Single HQ GROUP 4W

126 848 Single SHOP 4W Joint with 846

127 850 Single LAB, Q/C DEP 1W

128 853 Single LAB, Q/C DEP 1W Joint with 850

129 854 Single TECH LAB 1W Joint with 850

130 856 Single REF 2W Joint with 858

131 858 Single SHOP 2W

132 859 Single AF ENV HEALTH LAB 2W Joint with 858

133 865 Single 18 MXS TEST CELL 2W

134 866 Single MUN LOAD CREW TNG 2W

135 868 Single USAF COMMAND POST 2W Joint with 866

136 871 Single Recycle Center 5W

137 872 Single HQ GROUP 1W

138 874 Single SHP A/M ORGL 1W

139 876 Single SHP A/M ORGL 2W

140 890 Single ACFT SHELTERS 2W

141…