Attachment 1 - Performance Work Statement (PWS).pdf

RFQ NUMBER: FA527021Q0027

ATTACHMENT 1, PWS

PERFORMANCE WORK STATEMENT

(PWS)

FOR

MAINTENANCE OF 4 BAY TEST CELL FACILITY

K A DE N A AIR BASE, OKINAWA, JAPAN

APRIL 2021

18 CMS/MXMPT, KADENA AB, OKINAWA, JAPAN

RFQ NUMBER:FA527021Q0027

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

Paragraph Number Title

Page Number

Section I – Description of Services 4

1.1 Basic Services 4

1.2 General Scope 4

1.3 4 Bay Test Cell Preventive Maintenance and Training 4

1.4 Installation, Service and Replacement of Equipment 6

1.5 Maintenance Calls 6

1.6 Concrete 7

1.7 Plumbing Systems 7

1.8 Electrical Systems 7

1.9 Parts and Materials 7

Section II – Service Summary 9

Section III – Government-Furnished Property and Services 9

3.1 Facilities 9

3.2 Equipment 9

3.3 Contractor Transition 10

3.4 Services 10

Section IV – General Information 10

4.1 Quality Control 10

4.2 Quality Assurance 11

4.3 Security Requirements 11

4.4 Hours of Operation 12

4.5 Environmental, Controls 13

4.6 Government Observations 14

4.7 Safety Requirements 14

4.8 Special Qualifications 15

4.9 Continuation of Essential DOD Contractor Services During Crisis

IAW DoDI 3020.37.

4.10 Conservation of Utilities 15

4.11 Publications 16

4.12 Contractor Personnel 16

4.13 Manpower Reporting Requirements 17

4.14 Vehicles 17

4.15 Telephones 18

4.16 Coordination with Other Contractors 18

4.17 Administrative Requirements 18

4.18 Digging and Welding Permits 18

4.19 Radio Communication 18

4.20 Submission of Invoices 19

Page Appendix Number

Section V

A Acronyms &Abbreviations 20 B Daily Inspection Areas 21 C Weekly Inspection Areas 22 D Monthly Inspection Areas 24 E Semi Annual Inspection Areas 27 F Government Services 30 G Maps and Work Area Location 31

SECTION I

DESCRIPTION OF SERVICES

1. DESCRIPTION OF SERVICES:

1.1. BASIC SERVICES: The contractor shall provide all management, labor, equipment, materials and tools necessary to maintain clean, safe, fully operational Maintenance of 4 Bay Test Cell Facility, Kadena AB, Okinawa, Japan in accordance with Air Force and manufacturer’s manuals, meeting all commercial and industry standards, as prescribed in section 4.11 “Publications”. The contractor shall maintain the facility at a fully operational level.

Operation and maintenance primarily includes, but is not limited to:

• Preventive Maintenance

• Installation, service, and replacement of Equipment

• Maintenance/Repair Calls

1.2. GENERAL SCOPE: The scope of this contract covers the entire structure, all equipment (excluding furnishings), all tanks, all pits, all outbuildings, all piping, oil/water separator, and all other systems and components within the structure.

1.2.1. The contractor is responsible for providing all fabrication and in-house engineering support necessary in performance of this contract. All maintenance performed shall be documented in the government database and maintenance log.

1.2.2. All materials and finishes will be approved by the COR and shall be durable and aesthetically acceptable products that closely match the color, quality, and types of existing materials and finishes unless otherwise authorized.

1.2.3. Contractor Cleanup. The contractor shall keep the work areas and storage areas free from accumulations of waste material and rubbish. Upon completion of the job, it’s imperative the contractor leave the work site and premises in a clean, neat, and workman like condition to prevent potential Foreign Object Damage to jet engines tested within the facility.

1.3. 4 BAY TEST CELL PREVENTATIVE MAINTENANCE AND TRAINING:

The contractor shall be responsible for maintaining and repairing the existing facility at the date of contract award. The Government and contractor may negotiate change orders to modify the work provided under the contract, including the maintenance and repair of the different equipment, information technology and other processes.

1.3.1. Buildings and Structures: Maintain and repair all buildings and structures, including but not limited to, exterior and interior of buildings and structures, engine preparation room, engine test room, monitoring room, office area, exhaust room, compressor room, fire pump room, Halon storage room, generator room, aboveground fuel tanks, 10K Convault fuel tank, preservation oil tank, day tank, and exhaust rooms.

1.3.2. Fire Suppression: Conduct external inspection for deformation, breakage, corrosion and harmful flaws for Halon fire extinguishing system, to include repairing and cleaning according to the Japanese Environmental Governing Standards (JEGS) Volume II paragraph

4.9.5 Fire Suppression Agent (Halon).

1.3.3 Preventative Maintenance (PM): The contractor shall implement a preventive maintenance inspection (PMI) program to prevent and correct deficiencies, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI program shall include equipment, components, lubrication, adjustments, installation, repairs, and corrosion control.

1.3.3.1. Preventive Maintenance Inspection Plan (PMIP): The contractor shall develop a PMIP of inspection and maintenance techniques, frequencies, and reporting methodology. The PMIP shall be submitted to the COR for approval not later than 30 calendar days after contract award/option exercise. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. The PMIP shall be established based upon manufacturers' recommendations, handbooks, operating/service manuals, contractor expertise, and general engineering judgments. The contractor shall update schedules as necessary to reflect any changes in equipment inventory. Manufacture's recommended maintenance schedules are listed in Appendix A thru F. These schedules serve as requirements that must be met to ensure proper operation and conditions for facility operation.

1.3.3.2. Preventive Maintenance Work (PMW): Once approved by the contracting officer representative (COR), the contractor shall closely follow the PMI program and schedule. Any proposed changes to approved schedules must be submitted to the COR and contracting officer (CO) for prior approval.

1.3.3.3. The contractor shall correct all equipment deficiencies identified during PM inspections.

Equipment deficiencies detected during PM inspections shall be corrected according to type of maintenance repair, adhering to responsive call system. All deficiencies identified must be corrected within the time frames for an emergency, urgent, or routine service call, as stated in paragraph 1.5. “Maintenance Calls”. A job order number shall be assigned to each deficiency requiring “emergency” or “urgent” response actions. Job orders shall include lubrication, adjustment, and repair of components. Any proposed changes to the approved schedules must be submitted to the COR for concurrence. The contractor shall correct all equipment deficiencies identified during PMI's.

1.3.3.4. Preventive Maintenance Reports: The contractor shall submit a monthly summary no later than the fifth workday of the month of preventive maintenance work and inspections completed during the previous month. The report shall list the scheduled work or inspections completed during the previous month, as well as identify those areas in which scheduled work or inspections were not accomplished with a description of any corrective maintenance requirements noted during the previous month but not corrected to the COR.

1.3.3.5. Preventive Maintenance Records: The contractor shall maintain preventive maintenance (PM) records. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and who performed the work. The contractor shall ensure the records are accurate and current. At the conclusion of this contract, all preventive maintenance records shall be provided to the COR.

1.4. INSTALLATION, SERVICE, AND REPLACEMENT OF EQUIPMENT: The contractor shall remove and/or replace equipment when necessary and with approval of the COR.

Replacement includes transporting, complete set-up, installation, and testing of the equipment.

The contractor shall discuss with the COR any services and maintain all equipment until the COR has determined the equipment is beyond economical repair. The contractor shall be responsible for disposing of non- repairable equipment IAW PWS specifications and local laws.

1.4.1. The contractor shall maintain a property control plan (PCP) on newly installed equipment to include, at a minimum, the make, model, serial number, and date of installation. The contractor shall furnish a plan to the COR for approval within 30 days of contract start. The contractor will also provide COR a quarterly report and maintain an accurate PCP throughout the contract.

1.5. MAINTENANCE CALLS: Maintenance calls are defined as the routine, urgent, and emergency type repair and maintenance work required to keep all components and accessories in good working order and aesthetically effective. The contractor shall provide and operate a maintenance call system that is responsive and corrective to the equipment and has the capability to handle emergency, urgent, and routine repairs IAW performance thresholds identified in Section II, Service Delivery Summary. If the contractor doubts the validity of a repair request, the contractor shall refer the request to the COR after initial response. The contractor shall notify the COR if repairs cannot be accomplished within specified time frames. Further, notification shall be made to the COR and CO for prior approval on any maintenance which may be reasonable described as alteration or repairs, with an estimated value over the micro purchase threshold.

1.5.1. The COR shall assign a reference number to each maintenance call request. The reference number and a time frame shall be provided to the contractor at the time of the request.

Maintenance calls are considered completed when the contractor notifies the COR that job is complete and documentation is signed and dated by the COR.

1.5.2. MAINTENANCE SERVICE CALL CATEGORIES:

1.5.2.1. Emergency Call: Any item that poses an immediate threat to life, property or the COR deems the environment an emergency. An emergency call example includes, but is not limited to: P r o b l e m s exist with the fuel supply system affecting the ability to operate an engine. The contractor shall respond within 4 hours from notification and complete required repair(s) within 24 hours from initial notification.

1.5.2.2. Urgent Call: Failures or deficiencies, which would have immediate impact on 4 Bay operations, are considered urgent calls. An urgent call example includes, but is not limited to: a malfunction of a bay door, which prevents removal of a jet engine. The contractor shall respond within 12 hours from notification and complete the required work within 5 days after initial notification.

1.5.2.3. Routine Call: Calls that do not meet the criteria of emergency or urgent are routine calls. A routine call example includes, but is not limited to: cracked panels in the bay or exhaust, light panels not functioning in the bay, test bay door switches not functioning properly, problems with the fuel tank sending unit, or gauge stuck. The contractor shall respond within 24 hours and complete the required repair within 30 days of notification.

1.5.3. Extended Shutdown Periods: The contractor shall notify the COR of the date and time for the shutdown and provide an estimated time of completion for test cell and equipment that requires extended shutdown due to repair or replacement of parts.

1.6. CONCRETE: In the event of damaged, cracked, or missing portions of existing concrete, the contractor shall be responsible for any necessary repair or replacement. Additionally, the COR will determine whether to use the contractor or through Government in-house.

1.7. PLUMBING SYSTEMS: Plumbing system is defined as the following items, including their devices, appurtenances, and connections all within the building:

• Water-supply distributing pipes

• Air supply distributing pipes

• Sewage System

• Drainage System

• Fuel Distribution Systems

• Oil Water Separator System

Plumbing fixtures are defined as receptacles, which receive and discharge liquid, when they are connected. Air supply plumbing is defined as any pipe or valve that receives or carries air from the compressor to switch or air-line connection. The contractor shall inspect, test, and maintain plumbing systems and associated components in accordance with applicable sections of the United Facilities Criteria (UFC) 3-240-01 and the International Plumbing Code. Inspect water and drainage systems and repair them as needed to ensure watertight systems are maintained.

Repair or replace broken or deteriorated plumbing fixtures or systems. Any system, fixture, or water/waste conveyance which becomes unserviceable, unsafe, whether functional or not, shall be replaced. Drainage systems shall be tested to ensure that the system drains freely and at the rate the system was designed. The contractor is responsible for the cleanup of all waste matter, inside and outside the unit, and water resulting from flooding caused by water line leakage. Air supply plumbing will be kept debris, water, and leak free.

1.8. ELECTRICAL SYSTEMS: The contractor shall have electricians that can service, maintain, and repair all electrical components connected to the control system referenced in para 3.2. to provide a safe, serviceable system. The contractor shall maintain the ability to troubleshoot system malfunctions such as power surges, fluctuations, shorts, no power, etc.

1.9. PARTS AND MATERIALS: The contractor shall furnish items or materials that conform to contract specifications. If not specified, the contractor shall use commercially standard available products, non-proprietary unless otherwise approved, COTS (Commercial Off- the- Shelf).

RFQ NUMBER:FA527021Q0027

1.9.1. Replacement parts: Replacement parts are subject to inspection by the COR. All parts furnished and installed by the contractor shall be new or preapproved used replacements. The various manufacturers shall recognize these parts as equal to or exceeding the quality of the original part or component. Invoices shall be furnished to substantiate claims for payment.

1.9.2. Prior to removal of parts, the contractor shall show evidence or proof to the COR that the specified part is defective, damaged, beyond economical repair, or unserviceable determined by the COR.

1.9.3. The contracted company shall submit a detailed cost estimate within 24 calendar days via the onsite contractor to the COR. If the contractor cannot provide an estimate within this allotted time, a detail explanation is required to be provided to the COR. For items under the micro-purchase Threshold, the contractor shall furnish the COR with the item requiring repair for COR’s approval. Discounts and rebates on items provided to the contractor shall be credited to the Government. All purchase documents shall be made available for CO review and audit.

1.9.4. If the contractor estimates that the cost of materials and parts exceeds the micro-purchase Threshold to accomplish a job excluding labor, the contractor shall submit a detailed cost estimate breakdown to the CO through the COR. This cost estimate will itemize at minimum;

item nomenclature, part number, maker, and cost. This criteria applies to all three (3) cost estimate breakdowns provided to the COR. If three (3) price quotes cannot be produced, justification must be provided for the lack of competition. The justification from the contracted company shall contain documentation stating/validating the proprietary nature of the sourced part(s). The CO will determine the validity of the request and direct the contractor to proceed with the repair or to solicit other sources. If the contractor proceeds with work utilizing parts with costs exceeding the micro-purchase Threshold without prior approval, work will be at no cost to the Government.

1.9.5. Billing: The contractor shall bill for parts each month. The contractor shall support billing with an itemized list of all materials used by indicating the name of item, part number, unit cost, quantity, and total cost. This list will match original approved estimate provided to the COR. The contractor shall maintain the original delivery tickets, sales slips, or other documents identifying the items purchased under the cost portion of this contract. The contractor shall submit a copy of all purchase documents with the invoice. This level of billing is not intended to, and will not be used for labor or logistical expenses i.e.; food, lodging, or transportation of technicians or other personnel. Those expenses are accounted for by the specific CLIN on the contract. The contractor shall maintain a record and/or declining balance sheet of the submitted and paid invoices in order to ensure the available funds are not exceeded.

1.9.6. Warranties: The contractor shall be responsible for exercising manufacturers’ and contract warranties for government/contractor-furnished equipment and parts. The contractor shall be responsible for initiating warranty work orders and installing replacement parts where the manufacturer’s warranty does not provide for installation. The contractor will be notified or notify the COR when warranty conditions exists.

SECTION II

SERVICES

SUMMARY

2. SERVICE SUMMARY:

Performance Objective Paragraph Performance Threshold

1. Maintain Preventive Maintenance Program

Para. 1.3. Systems operating continuously, safely, and effectively; 90% of all PM completed as scheduled.

2. Submit maintenance and repair report.

Para. 1.3.3.4 Accurate reports completed 95% of the time.

3. Emergency Service Repairs Para. 1.5.2.1 Emergency Repairs completed 100% of the time.

4. Urgent Service Repairs Para. 1.5.2.2 Urgent Repairs completed 95% of the time.

5. Routine Service Calls Para. 1.5.2.3 Routine Repairs completed 95% of the time.

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES: The contractor is responsible for keeping the facilities listed below and surrounding areas in a clean and orderly condition. All contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration.

• Building 865

• Building 867

3.2. EQUIPMENT: The contractor is responsible for maintaining all government-furnished equipment. The contractor and COR shall conduct a joint inventory at the start and expiration of this contract. The government will replace equipment when necessitated by the wear that happens during normal use or changes that happen due to aging. The contractor is responsible for replacement if necessitated by loss or damage beyond this definition of fair wear and tear.

Items that are unable to be periodically inspected and therefore cannot be reasonably established as “worn” or “wearing” i.e.; electrical wiring/equipment shall be evaluated on a case by case basis by the contractor and onsite COR for replacement based on age and condition of existing equipment noted by the COR.

3.2.1. References and Technical Documentation: The government will furnish to the contractor all necessary floor plans and maps and related facility information and equipment/component manufacturer’s literature, when available.

3.3. CONTRACTOR TRANSITION:

3.3.1. During any transition periods of this maintenance contract, replacement or upgraded of any facility software, hardware or structure; the contractor will not be responsible for the maintenance or upgrades performed in the prescribed locations in the facility. These areas will be designated to the current contractor in writing by the government via the COR.

3.3.2. At the beginning of this contract, the government and current contractor will perform an inventory on all equipment, tools, hardware, software and etc... During the transition period the contractors and government will also perform a joint inventory of these items to ensure proper security and accountability. The new contractor will keep its inventory separate from the government and preceding contractor until the transition period is complete.

3.3.3. The current contractor is required to continue and complete any outstanding maintenance requests and/or service commitments with a signed estimate from the COR or any other agreed upon services.

3.3.4. During the transition period, a joint cooperation may be needed to repair the facility. Both new and outgoing contractors must work together to eliminate any issues that may arise and must work together to mitigate any potential issues. All communications between contractors should go through the COR.

3.3.5. Any new contractor for the facility shall be allowed to start setting up its operation at l east 30 calendar days prior to the start date of the contract.

3.4. SERVICES: The government will provide the following services:

3.4.1. Utilities: Water, sewage service, electricity.

3.4.2. Refuse Collection: Refuse containers shall be located near the facility, which contain solid wastes only.

SECTION IV

GENERAL INFORMATION

4.1. QUALITY CONTROL: The contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of the quality must meet the specified performance threshold for each requirement in the Service Summary.

4.1.1. The contractor shall develop and maintain a quality program to ensure equipment is performing in accordance with commonly accepted commercial practices, manufacturers’ recommendations, this contract, and all federal, local laws and regulations. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in the Service Delivery Summary. The contractor shall develop and implement procedures to identify, prevent, correct, and ensure non-recurrence of defective services. The contractor shall provide a copy of the quality control plan and updated copies, as changes occur, to the CO no later than the pre-performance conference. Records of all inspections conducted by the contractor and corrective action taken shall be made available to the government upon request.

4.2. QUALITY ASSURANCE: The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative or COR may evaluate the contractor’s performance upon completion of services, in conjunction with, the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1 The Contractor Officer’s Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2 The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS:

4.3.1. Physical Security: Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

4.3.2. Identification and Base Passes: Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations” (October 2019).

Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contractor shall obtain identification cards and base passes for all employees and vehicles.

Application shall be coordinated through the CO or designated representative. At time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards and base passes to Security Forces within 24 hours.

4.3.3. Key Control: The contractor shall establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The contractor shall report lost keys to COR. The contractor shall not duplicate any keys.

4.3.4. The contractor shall immediately report the occurrences of a lost or duplicate key to the COR and CO.

4.3.4.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re- keying.

4.3.4.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4. HOURS OF OPERATION:

4.4.1. The contractor shall maintain the following service hours to conduct normal day-to-day business: 7:30 a.m. to 4:30 p.m. JST, Monday through Friday. The contractor shall maintain the ability to receive and respond to service calls 24 hours per day, 7 days per week.

4.4.2. When necessary for contract personnel to work hours other than 7:30 a.m. to 4:30 p.m., Monday through Friday, coordination will be made with COR at least two weeks in advance of date or hours to be worked.

4.4.3. Recognized Holidays: The contractor is not required to provide service, other than emergency service calls, on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

4.4.4. Service Call Work: Service call work shall be accomplished during the following time periods:

CATEGORY DAYS OF WEEK TIMES

EMERGENCY 7 days per week 24 hours per day URGENT Monday through Friday 7:30 a.m. – 4:30 p.m.

ROUTINE Monday through Friday 7:30 a.m. – 4:30 p.m.

4.5. ENVIRONMENTAL CONTROLS:

4.5.1. Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), Occupational Safety and Health Administration guide lines (OSHA) and requirements regarding environmental compliance and protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.5.2. Spill Prevention and Response: The contractor shall conduct all operations in a manner that prevents spills of petroleum, oil and lubricants (POL) and Hazardous Substances. Spill prevention measures are detailed in the 18th Wing Administrative Plan 545 - Spill Prevention and Response and shall be followed by the contractor. The contractor is required to familiarize personnel with spill prevention and response procedures, fire suppression systems and MSDS’s for all materials used and/or stored on the project site. The contractor shall immediately report all POL or Hazardous Substances spills to 18 CES/CEF at 911, (if using cell phone dial 098-934- 5911) and to the CO and 718 CES/CEAN (634-2600). The liability for the spill or release of POL or Hazardous Substances rests solely with the contractor and its agent.

4.5.3. Hazardous Materials Approval: Contractor shall submit a list of all hazardous materials intended for use during the course of work, along with Material Safety Data Sheets (MSDS) for each hazardous material. MSDS will be provided in English and Japanese. This submittal shall be made to the Hazardous Materials Management Program (HMMP) Team comprise of Bioenvironmental Flight (18 AMDS/SGPB), Wing Safety (18WG/SEG) and CE Natural Resource Element (718 CES/CEAN) through the COR at least 30 days prior to beginning work or bringing a hazardous material onto the installation. The listing will include the following information: name of product, type of chemical, quantity to be brought on installation, process for which it is used, disposal method of empty containers, disposal of non-hazardous waste, and disposal of hazardous waste. All hazardous materials must be approved by the HMP before they are brought onto the installation. All chemicals used must have an English and Japanese MSDS on file at the job site, with accessibility to all personnel within the facility.

4.5.4. Hazardous Material Usage: The contractor shall report how the hazardous material was used (i.e., used on job, spilled, evaporated as an air emission, or disposed of as a solid waste and hazardous waste). The contractor shall submit to COR, within five days after the initial job start-up, an inventory of hazardous materials brought on base. The inventory will include name of product, type of chemical, quantity on hand, quantity used in process during the past month, total quantity used to date (on a yearly basis), quantity spilled, quantity evaporated, quantity disposed of as solid waste, and quantity disposed of as hazardous waste. An updated monthly inventory shall be submitted by the 10th of each month to COR. The COR will submit the initial inventory and monthly inventories to 718 CES/CEAN, HAZMAT Program Manager for data input.

4.5.5. The contractor shall comply with Kadena AB Hazardous Waste Management Plan. The contractor shall control their hazardous materials as specified in Administrative Plan 544, Kadena Air Base Installation Hazardous Materials Management Program (IHMP), March 2019.

4.5.6. Fire Prevention: The contractor is responsible for following fire prevention practices and procedures. Any condition found that may constitute a fire hazard or compromise fire safety shall be brought to the attention of the base fire department.

4.5.7. Flammable Storage: All flammable materials shall be stored in approved storage lockers.

4.5.8. Asbestos Abatement: The contractor is responsible for following asbestos protection practices and procedures while working in and around the building.

4.6. GOVERNMENT OBSERVATIONS: Government personnel, other than COs and CORs, may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.7. SAFETY REQUIREMENTS: In performing work under this contract, the contractor shall:

Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.7.1. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.7.2. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.7.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.7.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.7.5. Record and report promptly (within one hour) to the CO or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.7.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.7.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.7.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.8. SPECIAL QUALIFICATIONS: Contractor personnel directly engaged in the preventive maintenance/repair of the 4-Bay Test Cell shall possess all required training and certifications.

The onsite contractor shall have two years minimum experience on structural inspection/repair, electrical inspection/repair and plumbing inspections/repair. The contractor should have in-depth technical knowledge of the jet engine operational parameters and how they connect and interface with the facility. Jet engine maintenance experience is not a requirement, however is highly encouraged. The qualifications held by the onsite maintenance personnel will be included in the company’s proposal under this title heading.

4.8.1. The contractor shall have the capability to transmit and receive documents using electronic digital media with the following English Language Software: Microsoft Word for Windows; Microsoft Excel for Windows. The contractor shall have the capability to transmit and receive information via Electronic Mail (E-mail). The government will transmit as a minimum, documents such as updates on area location drawings, and a variety of letters of correspondence related to the day-to-day execution of this contract. E-mail addresses for the government personnel and contractor personnel will be exchanged during the pre-performance conference.

4.9. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES

DURING CRISIS IAW DoDI 3020.37:

4.9.1. In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all services required in this contract unless and until notified otherwise by the CO.

4.9.2. In the event of a crisis declared in the United States affecting the local area, the contractor shall perform the following services, identified as mission essential, in accordance with this contract unless and until notified otherwise by the CO. The listed services are essential due to the lack of available government personnel to immediately perform them.

• Service calls (emergency and urgent only)

• Disaster response work

4.9.2.1. When performing the services listed above, the contractor shall follow the hours of operation provided in paragraph 4.2 of this statement of work, unless otherwise directed by the

CO.

4.9.3. For those tasks identified as essential, the contractor shall develop a contingency plan in order to provide a reasonable assurance of continuation of those services during crisis conditions.

The contractor shall also identify any employees that have military mobilization recall commitments and have adequate plans for replacing those employees in the event of mobilization.

4.10. CONSERVATION OF UTILITIES: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.10.1. Lights shall be used only in areas where and when work is actually being performed.

4.10.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.10.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.10.4. Government telephones shall be used only for official government business.

4.10.5. Doors located at air conditioning boundaries will be closed by the contractor or by contract employees after use.

4.11 PUBLICATIONS:

4.11.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.11.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.11.1. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.11.2. The contractor is required to acquire and work on the latest version of the publication.

4.12. CONTRACTOR PERSONNEL:

4.12.1. Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the CO. The contract manager or alternate(s) shall have a full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate(s) shall be available during normal duty hours within 2 hours to meet on the installation with the designated government personnel to discuss contract related subjects. The contract manager or alternate(s) must be able to read, write, speak and understand English.

4.12.2 Contractor Personnel: Contractor personnel shall present a neat appearance and be easily recognized as contractor employee. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in Roman alphabet.

4.12.2.1. The contractor shall make sure employees and subcontractors have the necessary identification and gate passes in accordance with U.S. military installation regulations prior to the start of this contract.

4.12.2.2. The contractor shall not employ persons to work on this contract if such person is identified to the contractor by the government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Additionally, the contractor shall not employ any person who is a military member, a member of the civilian component, a dependent of a member, or a U.S. Official Contractor employee under the United States-Japan Status of Forces Agreement, unless the person seeks and receives approval according to US Forces Japan Instruction 36-1001 and that person’s component for off-duty employment of an approved notification of employment for a dependent. Furthermore, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval according to DoD 5500.7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force, if such employment would be contrary to the policies in AFI 64-16, Contractor Labor Relations Activities.

4.12.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform.

However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.13. MANPOWER REPORTING REQUIREMENTS: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 01 October through 30 September. While inputs may be reported at any time during the FY, all data shall be reported no later than 31 October.

4.14. VEHICLES: Each contractor vehicle shall have the name of the contractor neatly exhibited on each side of the cab. The vehicles shall be in satisfactory mechanical condition and shall present a neat and clean appearance. The contractor shall operate vehicles in compliance with base traffic regulations.

4.14.1. Required Insurance By Japanese Law:

(a) The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

- Type: Automobile Property Damage Insurance, Amount: ¥3,000,000 or Dollar equivalent

- Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

- All vehicles must be properly inspected/insured in accordance with Japanese

Compulsory Insurance (JCI) requirements.

(b) Prior to the commencement of work, the contractor shall certify in writing that their company has obtained and will maintain the required insurance for the life of the contract.

4.14.2. Japanese Road Laws:

4.14.2.1. The contractor shall comply with Japanese Road Laws while on US Military http://www.ecmra.mil/ installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.14.2.2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.14.2.3. Article 43-2, Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out.

4.14.2.4. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.15. TELEPHONES: The contractor shall be responsible for securing commercial telephone service for making calls and receiving service calls.

4.16. COORDINATION WITH OTHER CONTRACTORS: The government may undertake or award other contracts for additional work within the 4 Bay Test Cell Facility. The contractor shall cooperate with the other contractors and government employees in scheduling and performance of work. The contractor shall not interfere with the work of any other contractor or government employee.

4.17. ADMINISTRATIVE REQUIREMENTS: The contractor shall keep records current and organized at all times. Occasionally, COR may require copies of documentation or electronic data. The contractor shall provide requested information within 2 hours for urgent requirements or within 1 working day for routine requirements. Unless otherwise specified by COR, the contractor may provide reports and requested information electronically, such as on disk or via email. All documentation described in this statement of work, including automated data, is property of the government and shall remain so upon expiration of this contract.

4.17.1. Documentation with historical value (i.e., warranty items, equipment replacements, trends, etc.) shall be retained in the files.

4.18. DIGGING AND WELDING PERMITS:

4.18.1. The contractor shall coordinate all digging and trenching with Civil Engineering prior to starting work. An approved dig or trenching permit must be granted by Civil Engineering starting any work.

4.18.2. A welding permit shall be obtained from the base fire department prior to beginning any soldering, brazing, or welding.

4.19. RADIO COMMUNICATION: Any radio communication equipment used by the contractor shall conform to all applicable base and federal frequency regulations, and be coordinated with the base frequency monitor.

4.20. SUBMISSION of INVOICE: Certification of services is performed by COR via Wide Area Work Flow (WAWF) system. At the end of each billing period, service provider inputs invoice information in the WAWF system. WAWF automatically notifies appropriate COR via email of pending invoice. COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, COR certifies invoice and payment is conducted by Defense Finance Accounting System (DFAS). If COR encounters errors in service provider’s invoice, COR reject invoice to the initiator for resolution.

SECTION V

APPENDIX A

Acronyms & Abbreviations

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

Dept Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PM Preventative Maintenance

PMI Preventative Maintenance Inspection

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Service Summary

USAF United States Air Force

APPENDIX B

Daily Inspection Areas

Exterior:

1. Oil Protection Wall. Inspect for any traces of oil leakage.

2. Prior to extreme weather (excessive rains, tropical storms, and typhoons), coordinate with 4-Bay Test Cell Fuel Tank manager to ensure the Oil Separator intake valve is closed off to prevent the separator from being overwhelmed by rainwater.

Engine Test Room:

1. Concrete floor and wall surfaces. Check for cracks, breakage or any loose fragments.

2. Soundproof door in the sidewall of the engine test room. Check gaskets, hinges, handles, lock pins, etc., for corrosion, breakage, peeled paint, opening and closing performance. Lubricate as necessary for smooth operation.

3. Sump pit. Check for any clogging to ensure proper drainage.

4. Screen/splitter inside the suction tower. Check position of eye markings of screen bolts and nuts, corrosion, damage, dropout, etc., of the wire netting, handrails, etc.

5. Sound absorption panel. Inspect for cracks in steel frames, etc., any loosening and breakage of bolts, nuts, and bundle wires.

6. Primary exhaust duct. Inspect for corrosion, cracks, etc., around the nozzle, and looseness and harmful flaws such as breakage in stabilizing bolts.

7. Starter air piping. Inspect for looseness of the line and metal pipe stabilizing fittings.

8. Piping for fuel/preservation oil. Check for leakage around joints and valves.

Confirm performance of the ball valve, solenoid valve, quick exhaust valve, etc.

Inspect for loose gaskets, seals, and abnormal sound during operation and at the time of energizing.

9. Limit switch on the engine pad. Inspect for flaws and performance of the limit switches installed on the engine pad and the floor surface below the engine pad.

10. Limit switch and solenoid valve cables. Inspect for damage, faulty electrical continuity, etc.

Appendix C Weekly Inspection Areas

Sound insulating door:

1. Inspect the door for breakage, corrosion, peeled paint and abnormal sound during operation.

2. Inspect the pressure oil tank and piping for corrosion, breakage, and oil leakage.

3. Inspect the oil level and oil filter for hydraulic oil.

4. Inspect the hydraulic pump for breakage, oil leakage, vibration and abnormal sound.

5. Inspect the electric motor for corrosion and abnormal sound.

6. Inspect the solenoid valve, relief valve, inductance check valve, throttle check valve, gauge damper pressure gauge, coupling, etc., of the hydraulic power unit for breakage, corrosion and leakage. Inspect operating performance.

7. Inspect the electrical trolley for corrosion, breakage and abnormal sound.

8. Inspect the oil buffer, flanges and stabilizing bolts for corrosion, breakage and oil level.

9. Inspect the gasket on the door of the blower for breakage and peeling.

10. Inspect the performance of the molded case circuit breaker, relays, rotating warning light, photoelectric tube change over switch, voltmeter, ammeter, pilot lamps, etc., of the control panel and limit switches.