RFQ_FA527019QB023_Chapel_Support_Service.pdf

PDF 397 KB Posted Jul 31, 2019

Attached to: Chapel Support Service Federal contract opportunity
Solicitation number: FA527019QB023
Issued by: Department of the Air Force Pacific Air Forces

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File	Type	Posted
Amend001_FA527019QB023_Chapel_Support_Services.pdf	PDF	Aug 29, 2019
Attach_1_-_PWS_Chapel_Support_Services_dated_Jul_2019.pdf	PDF	Jul 31, 2019
Attach_3_-_Question_Form.pdf	PDF	Jul 31, 2019
Attach_2_-_Past_and_Present_Performance_Information_List.pdf	PDF	Jul 31, 2019

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RFQ # FA527019QB023

REQUEST FOR QUOTATION (RFQ)

FA5270-19-Q-B023

Solicitation Issue Date: 31 July 2019

From: 18th Contracting Squadron To: All Qualified Interested Parties Unit 5199, Bldg. 95 Kadena Air Base, Japan Your Company Name: ________________

APO AP 96368

SUBMIT SUBMITTALS TO:

Contract Specialist: Ms. Shizuka Miyara TEL: 634-7737(DSN)/098-938-1111, ext. 634-7737 (Commercial) E-mail: shizuka.miyara.jp@us.af.mil Contracting Officer: TSgt Justin Haynes Tel No.: 634-5019 (DSN)/098-938-1111, ext. 634-5019 (Commercial) E-mail: justin.haynes.2@us.af.mil

QUOTATION MUST BE RECEIVED NLT: 30 AUGUST 2019, 10:00 AM (JAPAN TIME)

This procurement is being solicited under the Federal Acquisition Regulations FAR Part 12, Commercial Items and FAR Part 13 Simplified Acquisition Procedures.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03, DFARS DPN 20190628 and Air Force Acquisition Circular 2018-0525.

There is no set aside for this RFQ and the associated NAICS code is 813110 or 561320.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Months

Catholic Choir Director (0800/1200/1600 Mass)

FFP

The Sunday Mass Choir Director works in conjunction with the Catholic Chaplain and shall be responsible to lead the choir and community vocals for the Sunday Mass and any other liturgical services as needed. Performance will be in accordance with (IAW) the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

PURCHASE REQUEST NUMBER: F2H0D69114A001

PSC: R499

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Catholic Choir Musician (0800/1200/1600 Mass)

FFP

The Catholic Choir Musician works in conjunction with the Catholic Chaplain and shall be responsible for playing piano for the Sunday Mass and any other liturgical services as needed. Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Catholic Youth Ministry Coordinator

FFP

The Catholic Youth Ministry Coordinator works in conjunction with the Senior Catholic Chaplain and shall be responsible for the overall management, logistical support, and program events/activities for the Catholic Youth ministries on Kadena Air Base (AB), Okinawa, Japan.

Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Catholic Religious Education Coordinator

FFP

The Catholic Religious Education Coordinator works in conjunction with the Catholic Chaplain and shall be responsible for the overall management, logistical support, and program events/activities for the Catholic Religious Education ministries, Sacramental Preparation, and Rite of Christian of Christian Initiation for Adults (RCIA). Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Contemporary Worship Service (CWS) Choir Director

FFP

The Contemporary Worship Service Choir Director works in conjunction with the CWS Chaplain and shall be responsible to lead the choir/band and community vocals for the CWS and any other special services IAW the Performance-Based Work Statement (PWS) dated24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contemporary Worship Service (CWS) Musician Accompanist

FFP

The Contemporary Worship Service (CWS) Choir Musician works in conjunction with the CWS Chaplain and shall be responsible for playing an instrument for the CWS and any other special services IAW the Performance- Based Work Statement (PWS) dated24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Gospel Worship Service (GWS) Choir Director

FFP

The Gospel Worship Service Choir Director works in conjunction with the GWS Chaplain and shall be responsible to lead the choir/band and community vocals for the GWS and any other special services IAW the Performance-Based Work Statement (PWS) dated24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Gospel Worship Service (GWS) Musician Accompanist

FFP

The Gospel Worship Service (GWS) Musician Accompanist works in conjunction with the GWS Chaplain and shall be responsible for playing an instrument for the GWS and any other special services IAW the Performance- Based Work Statement (PWS) dated 24 June 2019. .

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Traditional Worship Service (TWS) Choir Director

FFP

The Traditional Worship Service (TWS) Choir Director works in conjunction with the TWS Chaplain and shall be responsible to lead the choir/band and community vocals for the TWS and any other special services IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Traditional Worship Service (TWS) Musician Accompanist

FFP

The Traditional Worship Service (TWS) Musician Accompanist works in conjunction with the TWS Chaplain and shall be responsible for playing an instrument for the TWS and any other special services IAW the Performance- Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Protestant Youth Ministry Coordinator

FFP

The Protestant Youth Ministry Coordinator works in conjunction with the Protestant Chaplains and shall be responsible for the overall management, logistical support, and program events/activities for the Protestant youth ministries IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Protestant Religious Education (RE) Coordinator

FFP

The Protestant Religious Education (RE) Coordinator works in conjunction with the Protestant Chaplains and shall be responsible for general coordination and enhancement of religious education for Protestant Parish programs/events and services IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

Period of Performance: 30 Sep 19 – 29 Sep 20

Option Catholic Choir Director (0800/1200/1600 Mass)

FFP

This is a non-personal services contract.

Period of Performance: 30 Sep 20 – 29 Sep 21

Option Catholic Choir Musician (0800/1200/1600 Mass)

FFP

This is a non-personal services contract.

Option Catholic Youth Ministry Coordinator

FFP

Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

NET AMT _____________

Option Catholic Religious Education Coordinator

FFP

This is a non-personal services contract.

NET AMT _____________

Option Contemporary Worship Service (CWS) Choir Director

FFP

This is a non-personal services contract.

Option Contemporary Worship Service (CWS) Musician Accompanist

FFP

This is a non-personal services contract.

Option Gospel Worship Service (GWS) Choir Director

FFP

This is a non-personal services contract.

Option Gospel Worship Service (GWS) Musician Accompanist

This is a non-personal services contract.

Option Traditional Worship Service (TWS) Choir Director

FFP

This is a non-personal services contract.

Option Traditional Worship Service (TWS) Musician Accompanist

FFP

This is a non-personal services contract.

Option Protestant Youth Ministry Coordinator

FFP

This is a non-personal services contract.

Option Protestant Religious Education (RE) Coordinator

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

Period of Performance: 30 Sep 21 – 29 Sep 22

FFP

This is a non-personal services contract.

FFP

Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

The Contemporary Worship Service (CWS) Musician Accompanist works in conjunction with the CWS Chaplain and shall be responsible for playing an instrument for the CWS and any other special services IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

Period of Performance: 30 Sep 22 – 29 Sep 23

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

Period of Performance: 30 Sep 23 – 29 Sep 24

FFP

This is a non-personal services contract.

FFP

Performance will be IAW the Performance-Based Work Statement (PWS) dated 24 June 2019.

This is a non-personal services contract.

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FFP

This is a non-personal services contract.

TOTAL(Base + Option Years) _______________

CLAUSES INCORPORATED BY REFERENCE

CLAUSE NO. CLAUSE TITLE YEAR-MO

NAME

252.201-7000 Contracting Officer's Representative 1991-12

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09

252.204-7004 Antiterrorism Awareness Training for Contractors 2019-02

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. 2016-10

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 2016-10

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05

252.205-7000 Provision of Information to Cooperative Agreement Holders 1991-12

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

2019-05

252.222-7002 Compliance with Local Labor Laws (Overseas). 1997-06

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 2014-09

252.225-7012 Preference for Certain Domestic Commodities 2017-12

252.225-7041 Correspondence in English. 1997-06

252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States. 2015-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2019-04

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12

252.232-7008 Assignment of Claims (Overseas). 1997-06

252.232-7010 Levies on Contract Payments. 2006-12

252.233-7001 Choice of Law (Overseas). 1997-06

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2013-06

252.243-7002 Requests for Equitable Adjustment. 2012-12

252.244-7000 Subcontracts for Commercial Items. 2013-06

52.203-3 Gratuities. 1984-04

52.204-9 Personal Identity Verification of Contractor Personnel 2011-01

52.212-3 Offeror Representations and Certifications -- Commercial Items. 2018-10

52.212-3 Alt I Offeror Representations and Certifications -- Commercial Items. 2014-10

52.212-4 Contract Terms and Conditions -- Commercial Items. 2018-10

52.222-29 Notification of Visa Denial. 2015-04

52.224-2 Privacy Act. 1984-04

52.225-14 Inconsistency between English Version and Translation of Contract. 2000-02

52.228-3 Workers' Compensation Insurance (Defense Base Act). 2014-07

52.228-4 Workers' Compensation and War-Hazard Insurance Overseas. 1984-04

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2013-12

52.233-3 Protest after Award. 1996-08

CLAUSES IN FULL TEXT

52.212-1 Instructions to Offerors-Commercial Items. (OCT 2018)

As prescribed in 12.301(b)(1), insert the following provision:

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR52.212-3 (see FAR52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L'Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph(i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

52.212-1 Instructions to Offerors -- Commercial Items.

FAR Clause 52.212-1, Instruction to Offerors-Commercial Items (OCT 2018) , is hereby tailored in accordance with the following:

52.212-1 (c) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

52.212-1 (e) is hereby tailored to read as follows: Multiple pricing offers will NOT be accepted but multiple applicants are authorized.

52.212-1 (b) is hereby tailored to read as follows:

QUOTATION PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein.

This section specifies the format and content that offerors shall use in this Request for Quote (RFQ). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors are required to meet all solicitation requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate submittals:

PART I – Price Quotation PART II – Technical Proposal PART III – Past and Present performance Proposal

B. Specific Instructions

PART I – PRICE PROPOSAL

(a) The offeror shall submit a price for each individual Contract Line Item Number (CLIN) and provide a net amount and duly complete on this solicitation.

(b) The extended amount must equal the whole dollar unit price multiplied by the number of units. Incomplete pricing may result in a quotation being no longer considered for award.

PART II – TECHNICAL PROPOSAL

The offer shall submit the following subfactors:

(a) Narrative description of its corporate experience in providing the services described under this PWS. A minimum of one (1) year of corporate experience is required.

(b) Management approach (including approach to staffing) that will lead to the successful accomplishment of the requirement, fill positions in a timely manner and maintain a personnel support structure with the requisite skills and expertise to perform tasks in accordance with the PWS. Offeror shall clearly outlines hiring process and turn-over process.

(c) Personnel qualification package for each position to demonstrate presently in-house or the ability to acquire the kinds of personnel proposed: Personnel Qualification for Catholic Choir Directors, Catholic Choir Musicians, Catholic Youth Ministry Coordinator, Catholic Religious Education Coordinator, Contemporary Worship Service Choir Director, Contemporary Worship Service Musician Accompanist, Gospel Worship Service Choir Director, Gospel Worship Service Musician Accompanist, Traditional Worship Service Choir Director, Traditional Worship Service Musician Accompanist, Protestant Youth Ministry Coordinator, and Protestant Religious Education Coordinator.

(a) Resume limited to 1 page that demonstrates having experience to meet minimum requirements in the

PWS.

(b) A copy of highest degree/diploma (at minimum a High School diploma or General Equivalency Diploma Certificate).

(c) A professional recommendation for good standing. Letter(s) must be dated and shall include the name, title, phone number, address and signature of the individual providing the recommendation. Letter(s) must have been written within the 2 years preceding submission of this quotation.

(d) For each applicant, the offeror shall combine all documents listed at the section (a), (b), and (c) into one Adobe.pdf format in the same order as listed above and clearly label and file each position. No other file format will be accepted.

Note 1: Contractors that are filling a position for the Catholic community must be in “good” standing, as defined by the Catholic Church. They must conform to all Catholic Church Teachings, Archdiocese of Military Service (AMS) Policies, the Liturgical Renewal of the Second Vatican Council and subsequent norms, and practices approved by the American National Conference of Catholic Bishops as given in the National Catechetical Directory, Sharing the Light of Faith, and Air Force Chaplain Corps policies and guidance.

Note 2: Personnel, proposed by the Contractor and accepted by the Contracting Officer during contract award, are expected to remain dedicated to the contract. The resume(s) of the initial proposed key personnel shall become the minimum requirement for qualifications for the duration of the total contract term. If the originally proposed key personnel change, the Contractor is required to substitute personnel with equal ability and qualifications and update resume(s) accordingly. Such a change shall require approval from the Contracting Officer.

PART III – PAST AND PRESENT PROPOSAL

(a) Offerors shall use the solicitation Attachment 2 (Past and Present Performance Information List) for submission of the quotation.

Past and Present Performance Information List: Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issuance date of this solicitation, that are similar scope, complexity and dollar amount to the Chapel Support Services as stated in the Performance Work Statement (PWS) of this solicitation. Furnished the following information for each contract listed:

(1) Company/ Name of Offeror

(2) Type of Service (Title of Project)

(3) Contracting Agency/Customer and Address

(4) Period of Performance

(5) Contract # or equivalent Identifier – if none, type” No contract number or identifier”

(6) Contract Amount (Yen or $)

(7) Verified, up-to-date name, address, FAX, email address, and telephone number of point of contact (POC) - the contracting Officer or equivalent personnel of contracting agency/customer

(8) Remarks - Comments regarding compliance with contract terms and conditions.

(9) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

(b) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the quotation a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

GENERAL INFORMATION

1. CORRESPONDENCE (questions, submittals, etc.). Formal communications/inquiries, such as requests for clarifications and/or information concerning the solicitation MUST be submitted in writing. When addressing questions concerning any aspect of the solicitation, please fill out the page number, section, and paragraph number on the Question Form (Attachment 3).

Questions must be received NLT: 19 August 2019 (Mon), 10:00 am (Japan Time). The Contract Specialist shall receive the questions by email no later than date and time as specified. The Contract Specialist will answer questions that may affect offers in an amendment to the solicitation. The Contract Specialist will not disclose the source of the questions.

Submit Questions and Submittals to:

Contract Specialist : Ms. Shizuka Miyara Email : shizuka.miyara.jp@us.af.mil and Contracting Officer: TSgt Justin Haynes E-mail: justin.haynes.2@us.af.mil

2. QUOTATION SUBMISSIONS.

Submit written offers only, oral offers will not be accepted. Offerors shall submit electronic copies of quotations via email. . Files are not to exceed 3 MB. For larger files, use AMRDEC SAFE site to send submittals. By submitting an electronic copy, offers assume all risk of quotation not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted.

No zip files, JPEG, MPEG files will be accepted.

IMPORTANT: OFFERORS ARE REQUIRED TO REQUEST VERIFICATION OF RECEIPT

AMRDEC SAFE URL address: https://safe.amrdec.army.mil/safe/

(End of Provision)

52.212-2 Evaluation-Commercial Items. (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1) Factor 1 - Price

2) Factor 2 - Technical Acceptability

3) Factor 3 - Past and Present Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Clause)

ADDENDUM TO FAR 52.212-2, EVALUATION - COMMERCIAL ITEMS

(d) BASIS FOR AWARD. This is a competitive Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, Simplified

Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors – Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable. Award will be made to the lowest Total Evaluated Price (TEP) offer that meets the acceptability standards for technical with an acceptable past performance rating.

1. The evaluation process will include the following:

(I) Price Evaluation. The government will rank all offers by TEP, including all option prices. The price evaluation will document the fairness and reasonableness of the TEP.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The…

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