Attachment_1_-_Performance_Work_Statement_Revised_21_Aug_19.pdf

PERFORMANCE BASED WORK STATEMENT

FOR

MAINTENANCE AND REPAIR SERVICES

OF ELEVATOR, ESCALATOR AND

VARIOUS CONVEYORS

18CES/CEOES

Kadena Air Base, Japan

Revised: 21 Aug 2019 01 July 2019

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICES 2-5

2. SERVICE SUMMARY 5

3. GOVERNMENT FURNISHED PROPERTY AND

SERVICES 6

4. GENERAL INFORMATION 6-10

5. APPENDICES 10-27

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, materials, supplies, equipment, transportation, and labor necessary to maintain and repair lift and conveyor systems, including: e levators , l i f ts , conveyors , cartveyors and escalators in a manner that will ensure continuous and safe operation except for ordering reimbursable parts. Elevator Maintenance and Repair practices shall be in compliance with all local, prefectures, national and federal law commercial practice, the applicable Japanese law and its supplemental prefectures, national and federal laws and regulatory standards, including the Japanese Environmental Governing Standards (JEGS) and ASME A17.1-2013/CSA B44-13 (Revision of ASME A17.1-2010/CSA B44-10),.

1.1. PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The contractor shall implement a monthly and quarterly preventive maintenance inspection program as specified by each systems’s manufacturer to prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending components service life, and maximizing operating efficiency. The contractor’s PMI plan shall include, but is not limited to the inspections and services of lubrication, adjustment, and repair of components. At a minimum, inspections of all lift and conveyor systems, but not limited to the list of components in Appendix C (Component List). A completed PMI plan shall be submitted to the Contracting Officer (CO) through the Contracting Officer Representative (COR) within thirty (30) calendar days prior to the start of each option year. The PMI program shall be established based upon the manufacturer’s recommendations, handbooks, operating and service manuals, contractor expertise, ASME A17.1-2013/CSA B44-13 (Revision of ASME A17.1-2010/CSA B44-10) and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology.

1.1.1. PREVENTIVE MAINTENANCE (PM) WORK. Once accepted by the CO, the contractor shall closely follow the PMI program and schedule. Any proposed changes to the schedule must be submitted to the CO through the COR not less than seven (7) business days prior to performance of work. Equipment deficiencies detected during the PM inspections shall be corrected within the time frame for an emergency or routine service call, as stated in paragraph 1.5 “Repair Service Calls”. A job order number shall be assigned to each deficiency. Multiple deficiencies shall not be combined to form one job order.

1.1.2. PREVENTIVE MAINTENANCE AND REPAIR ( P M R ) RECORDS. The contractor shall maintain a written PMR records for each lift o r c o n v e y o r s y s t e m in this contract. These records shall include the building, descriptions of periodic maintenance or repair, scheduled versus actual completion dates and time, and the person(s) who performed the work. The contractor shall ensure the records are accurate and current, and shall be submitted to the government at the end of the term of this contract. PMR records and documentation shall be provided to the government at no extra cost upon request.

1.1.3. INTERCOM SYSTEM. The contractor shall be responsible for maintaining the communication device within the elevator car to include all wiring and associated parts of the elevator, wiring to the control panel located on the first floor of each Department of Defense Family Housing (DoDFH) Tower, Fire Department, and Government Facilities, the control panel wiring/parts, and the end receiving unit and all of its wiring and components. The contractor shall conduct test calls every month. The contractor shall notify to the fire department before and after test calls at Fire Protection Office in Appendix E (Government Services)

1.2. REPAIR AND CORRECTIVE MAINTENANCE. Corrective maintenance is work that is required to return a system or components to proper operating condition and to keep equipment in compliance with applicable code requirements. Corrective maintenance may involve replacement and repair work. Corrective maintenance is required on a routine basis as a result of preventive maintenance inspections or service calls. Prior to any corrective maintenance, the contractor shall submit a detailed cost estimate to the COR for approval. A n y repair that is below $2,500.00 will be considered minor and the contractor will only be reimbursed for material costs and handling fee. The contractor will not be reimbursed for labor on any repairs that are below $2,500.00 as this is part of the PMI program. Repairs exceeding $2,500.00 are subject to the CO’s approval. The contractor shall submit a detailed cost breakdown, including labor, to the CO through the COR for any repair that exceeds $2500.00. The CO will make the determination to have the work performed under this contract or to solicit other sources. If the contractor proceeds with work without prior approval from the CO, it shall be at no obligation to the government.

1.2.1. REPLACED EQUIPMENT AND PARTS. Replacement of equipment and parts that will affect the information and the methods of operation of the system shall be updated on the existing operation manuals and to keep equipment in compliance with applicable code requirements. Changes shall be brought to the attention of the COR.

All materials and equipment to be furnished under this Contract/Specification shall be new, of the best grade and quality used for the purpose of commercial practice and shall be the latest standard product as advertised in printed catalogs by reputable manufacturers. All equipment or apparatus of any one system must be the product of one manufacturer, or equivalent products of a number of manufacturers which are suitable for use in a unified or assembled system. All parts of the elevator equipment shall be built to standard dimensions, tolerances and clearances in order to ensure complete interchangeability of similar parts of similar machines and devices. Install all equipment in accordance with the elevator contract and the final approved shop drawings. Comply with all applicable codes, manufacturer's instructions and installation procedures.

1.2.2. RECURRING INSPECTION AND TESTING. All elevators, conveyor and escalator shall be subject to tests and inspections on a periodic basis. All parts of the equipment shall be inspected and tested to determine a safe operating condition in accordance with the manufacturer’s recommendations.

1.2.3 PERFORMANCE REPORT. The contractor shall prepare and submit a written report to the COR within two (2) business days of the monthly inspection. The report shall identify each elevator, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the elevator.

1.3. MAINTENANCE SERVICES. The contractor shall perform monthly, quarterly, semiannually, and annual inspection of Appendix C for all lift and conveyor system components.

1.3.1 SAFETY TEST. The contractor shall provide a certified elevator safety inspector during the performance of the annual safety inspection and /or inspections after major repairs to each elevator. The contractor shall provide a copy of proof of certification for the elevator safety inspector in advance, two

(2) business days to the COR in which this document will be kept with the contract file before the start of the annual safety inspection and/or inspections after major repairs to each elevator. Under normal conditions, the governor shall be hand tripped with no load to set the safeties, however, if the hoisting ropes or the governor ropes are replaced after the inspection, a full load safety test shall be required and the contractor shall provide the test weights and handling personnel. All maintenance deficiencies noted during the annual safety inspection and test shall be corrected by the contractor prior to certification of the elevators.

1.3.1. INITIAL INSPECTION. The contractor shall report to the COR in writing within 30 days of the start of the contract period any major deficiencies found by the contractor, which are not addressed under the terms of this performance work statement.

1.4. ELEVATOR INTERIOR MAINTENANCE AND REPAIR. The contractor shall inspect and repair the interior of the lift or conveyor system. Such repairs may consist of repairing or replacing; floor covering, ceiling, light fixtures, door switch, push buttons, car-control board, emergency exit, paint over graffiti or scratches, and other such repairs are resulting from normal wear and vandalism.

1.4.1. OCCUPANT DAMAGES. The Facility Manager will inspect and report all damages resulting from occupant abuse, vandalism, and negligence. The COR will determine the validity of all suspected occupant abuse, vandalism, and negligence of elevators beyond fair wear and tear.

1.4.1.1. The contractor shall provide the COR a cost estimate of repairs for all validated occupant damage.

1.4.1.2. The contractor shall repair and be reimbursed for all occupant caused damages, negligence, abuse, accidents, current fluctuation, fire and natural disaster. Reimbursement includes cost of parts, materials, labor and supplies.

1.5. REPAIR SERVICE CALLS. Service calls are defined as customer complaints requiring attention.

There are two (2) classifications of service calls: emergency and routine. The COR or service call representative will determine the classification. Any item that poses an immediate threat to life, property, or the environment is considered an emergency. All other items of work are considered routine. The contractor shall address and respond to service calls during and after regular business hours, seven (7) days a week, including holidays. The contractor shall furnish to the COR, names and telephone numbers of qualified maintenance personnel who the government can contact to respond to service calls after regular business hours. The contractor shall prepare and submit a written report to the COR within two

(2) business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the repair technician.

1.5.1. EMERGENCY CALLS. The contractor shall respond to emergency repair calls within two (2) hours after notification during normal business hours and within two (2) hours after notification at times other than normal business hours. The contractor shall prepare and submit a written report to the COR within two (2) business days after the emergency repair. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the repair technician.

Billing time for emergency service calls will commence when qualified contractor personnel are on site to eliminate the emergency, diagnose the problem, and repair elevator.

1.5.2. ROUTINE CALLS. The COR will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide to the COR an estimated time to repair and cost of repairs within 24 hours. The contractor shall commence repair work after notification from the COR. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.

The contractor shall post a schedule to inform the customer of all projected downtime and estimated time for repair. The contractor shall prepare and submit a written report to the COR within two (2) business days after the routine repairs are completed. The report shall include the date and time of the service call, the location of the elevator, the repairs performed, and the name of the repair technician.

Routine service calls will be performed at no additional costs to the Government except for reimbursable parts.

1.5.3. DOWNTIME OF AN ELEVATOR. Downtime of an elevator for repair will not exceed 72 hours.

The Contractor must notify the COR of all projected downtime and estimated time for repair. Any repair expected to exceed 72 hours will be addressed on a case by case basis IAW the Service Summary.

1.5.4. WARNING SIGNS. When services are being performed, the Contractor shall provide proper warning signs and barricades to warn all persons of the dangers of entry into the elevator while work is in progress. The Contractor shall have full control of access into the elevator when work is in progress to maintain a safe working environment for personnel, occupants and contractor personnel.

1.6. CONFORMANCE. All contractor furnished items or materials shall conform to contract specifications. If not specified, the contractor shall use commercially standard available products.

1.6.1. EQUIPMENT CONDITION. The contractor shall accept the existing condition of all equipment under this contract.

1.6.2. WARRANTY. The contractor agrees to convey to the government the same warranty against defective parts or components from his supplier. Any major repairs of the elevator, the contractor will agree to provide a warranty of repair or installation of materials certification to the Contracting Officer and COR for at least a year.

1.7. BILLING. The contractor shall bill for reimbursable parts each month. The contractor shall support billing by submitting an itemized list of all reimbursable materials used, indicating the name of the item, part number, unit cost, quantity, and total cost. The contractor shall maintain the original delivery tickets, sales slips, or other documents identifying the items purchased under the cost reimbursable portion of this contract. The contractor shall submit a copy of all purchased documents with the invoice. The government will reimburse the contractor on the cost of parts and handling fees charged by the manufacture to the contractor. The handling fee will only be reimbursed when the contractor provides the government with a copy of the sales receipt with the handling fee clearly identified as a handling fee. The government reimbursable payment to the contractor for handling fees will not exceed eighteen percent (18%) of the total cost of the parts.

1.7.1. BILLING SERVICES. The contractor shall bill the government for services that are performed on a monthly basis or as specified in the bid schedule. Periodic services that are scheduled other than on a monthly basis shall be billed only for the month that services are actually performed.

2. SERVICE SUMMARY.

Performance Objective PWS

Para Performance

Threshold Preventive Maintenance(PM) Inspection Program

- P M Work

- PM and Repair Records

- Maintain Intercom System

1.1. -1.1.3.

95% of elevators are operational at all times.

Repair and Corrective Maintenance

- Replaced Equipment and Parts

- Inspection and Testing

- Performance Report

1.2.-1.2.2.

are operational at all times.

Maintenance Services

- Safety Test and Inspection

1.3.-1.3.1.

are operational at all times.

Perform Monthly, Quarterly, Semiannual, and annual.

Elevator Interior Maintenance and Repair

1.4.- 1.4.1.2.

95% of elevators are operational at all times.

Repair Service Calls

- Emergency Calls

- Routine Calls

- Downtime of an elevator

1.5.-1.5.4.

Response to and repairs of service calls are timely 95% of the time.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government will provide for the accomplishment of this contract the following item:

3.1. UTILITIES. Water and electricity where available from the worksite will be provided to the contractor without cost.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The policy of the Government for Contractor Quality Control and applicable definitions are provided in the Federal Acquisition Regulations (FAR) in Part 46. The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through periodic surveillance of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The COR shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.3. HOURS OF OPERATION. The contractor shall perform the services required under this contract during the following hours: 0800 to 1700 hours, Monday through Friday (except for emergency calls) not including U.S. holidays specified in paragraph 4.3.1. of this PWS. The contractor may work, with coordination of the COR and prior approval of the Contracting Officer as required, extended hours to ensure timely completion of work at no additional cost to the government.

4.3.1. Holidays. The contractor is not required to provide services on the following U.S. holidays (except to respond to emergency service calls).

Day Holiday

First Day of January New Year’s Day Third Monday of January Martin Luther King’s Birthday Third Monday of February President’s Day Last Monday of May Memorial Day

Fourth of July Independence Day First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day 4th Thursday of November Thanksgiving Day 25 December Christmas Day

4.5. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “The Contractor Access to Air Force Installations and other DOD base installation, such as Camp Kinser, Camp Courtney, Camp Foster, Camp Hansen, Camp McTureous and Torii Station.”

Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.5.1. ID PASSESS, BADGES AND VEHICLE STICKERS. The contractor is responsible to obtain such clearance and/or passes are required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative.

At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.5.2. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property. At the close of each work period, government facilities, property, and materials shall be secured.

4.5.3. KEY CONTROL. The contractor shall establish and implement methods of ensuring all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized person(s). The contractor shall immediately report any occurrences of lost or duplicated keys to the COR.

The contractor shall not duplicate any keys issued by the government. In the event a key is lost or duplicated, the contractor shall be required to re-key or replace the affected lock(s) without additional cost to the government.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Services will continue uninterrupted unless directed otherwise by the Contracting Officer through the COR. In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all services required in this contract unless and until notified otherwise by the Contracting Officer.

4.7. SPECIAL QUALIFICATIONS.

4.7.1. QUALIFICATION OF ELEVATOR MECHANICS. Qualification of Elevator Mechanics. The contractor shall ensure employees have the following current and valid professional certifications before starting work under this contract. The prime contractor and at least one elevator mechanic shall possess a current certificate of qualification issued by the Japanese Minister of Construction. Other technicians employed to maintain and repair the elevators, conveyor, and escalator shall have at least three (3) years verifiable experience repairing the equipment types and ratings specified. Helpers or apprentices shall be permitted to work under the supervision of a certified mechanic only. The contractor shall furnish a list of all personnel and their qualifications at the time of proposal submission for review by the CO.

4.7.2. ENVIRONMENTAL REQUIREMENTS. The contractor shall be knowledgeable of and comply with all applicable local laws and Japan Environmental Governing Standards (JEGS) requirements regarding environmental protection. In the event environmental laws, regulations, or requirements change during the term of the contract, the contractor shall comply with such changes. If the contractor spills or releases any substance listed in the JEGS into the environment, the contractor shall immediately report the incident to the Fire Department and COR. The COR will confer with personnel of the 18 CES Hazardous Response Team at 634-1148 to determine proper disposal. The contractor shall be liable for spill, remediation, and other costs resulting from any such spill or release.

4.7.3. ELECTRONIC DIGITAL MEDIA. The contractor shall have the capability to transmit and receive documents using electronic digital media with compatibility to the Microsoft Office applications. The contractor shall have the capability to transmit and receive via Electronic Mail (E-mail). The government will transmit as a minimum, document such as updates to the PWS and appendices, and a variety of letters of correspondence related to the day to day execution of this contract. E-mail addresses for government and contractor personnel will be exchanged during the pre-performance conference. The intent of this requirement is to support the mission of the government for paperless contracting.

4.7.4. DIAGNOSTIC SOFTWARE AND EQUIPMENT. In order to properly identify and repair damaged circuitry in the control systems, the contractor shall have in their possession or available under a subcontract agreement, the proper diagnostic software and equipment.

4.8. HAZARDOUS MATERIALS. The contractor shall submit Material Safety Data Sheet (MSDS) to 18 AMDS/SGPB (Bioenvironmental Engineering Flight) for review and approval. The office is located at 18 Medical Group, Kadena AB, Okinawa and can be contacted at telephone # 961-4752. The MSDS must provide a copy version in English for each chemical element prior to start of this contract. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan.

4.9. CONTRACTOR PERSONNEL:

4.9.1. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate(s) shall have full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The contractor manager shall be available during normal duty hours within two (2) hours to meet on the installation with the designated government personnel to discuss contract-related subjects. The contract manager or alternate(s) shall be able to read, write, speak and understand English.

4.9.2. CONTRACTOR PERSONNEL. Contractor personnel shall present a neat appearance and be easily recognized as contractor employee. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English.

4.9.2.1. The contractor shall not employ persons to work on this contract if such persons are identified to the contractor by the government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the U.S. government, if employing such person would create a conflict of interest.

Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval according to DoD 5500.7-R Joint Ethics Regulation. The contractor shall not employ any person who is employee of the Department of the Air Force, if such employment would be contrary to the policies in AFI 64-106, AF Industrial Labor Relations Activities.

4.9.2.2. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.10. GOVERNMENT PERSONNEL. The government will designate a CO (Contracting Officer) who will be the point of contact for all contract matters. The CO will assign a contract administrator to act on his/her behalf. The CO will inform the contractor who will be the designated contract administrator prior to the start of this contract.

4.10.1. QUALITY ASSURANCE PERSONNEL. The government will designate a COR who will be responsible for inspection and acceptance of contractor performed services. The contractor shall coordinate all work requirements and schedules to the designated COR.

4.10.2. Any matter concerning a change to the scope, prices, terms or conditions of this contract require Contracting Officer approval.

4.11. SAFETY AND FIRE PROTECTION. In performing work under this contract, the contractor shall:

4.11.1. CONFORM to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.11.2. PERFORM work in a safe manner as required by Occupational Safety and Health Act ( OSHA2206,) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.11.3. DEVELOP and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.11.4. PROVIDE protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.11.5. INCLUDE a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.11.6. RECORD and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.11.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident /mishap investigative authority through the commanding officer.

4.11.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.12. JAPANESE ROAD LAWS

4.12.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts.

4.12.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.12.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

4.13. REQUIRED INSURANCE (In addition to that required by Japanese Law)

4.13.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.13.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

4.13.1.2. All vehicles must be properly inspected /insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.13.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the stat in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.14. ENVIRONMENTAL MANAGEMENT. In order to comply with federally mandated environmental preference programs and Department of Defense (DOD) “Green Procurement Program” (GPP) policy, Kadena AB, Okinawa, Japan requires the use of environmentally preferable products and services. These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive (OFEE) website (http://www.ofee.gov).

5. APPENDICES.

A. Acronyms and Abbreviations List B. Elevator/Conveyor/Escalator list C. Component List D. Estimated Workload Data E. Government Services F. Location Maps

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CO Contracting Officer

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

QA Quality Assurance

COR Contracting Officer’s Representative

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

JCI Japanese Compulsory Insurance

JEGS Japanese Environmental Governing Standards

CLIN Contract Line Item Number

DoDFH Department of Defense Family Housing

APPENDIX B

BLDG BLDG NAME (O&M) TP FL MANUFACT YR MODEL CAPACITY

9481 AMELIA EARHART INTER EV 2F MITSUBISHI 1980 HVB2BC 17P/1150KG

9480 BOB HOPE PRIMARY SCH EV 2F AOYAMA 2016 PF1150-2S-45-2F 17P/1150KG

9497 DODDS ADMIN EV 2F HITACHI 2001 B95 15P/1000KG

9490 KADENA HIGH SCH EV 2F MITSUBISHI 1980 HVB2BC 17P/1150KG

9493 KADENA HIGH SCH, ANNX EV 2F MITSUBISHI 1985 HVE-G 2BC 17P/1150KG

9398 KADENA MIDDLE SCH EV 2F AOYAMA 2017 ML-P15-2S-2F 15P/1000KG

1984 RYUKYU MIDDLE SCH EV 2F TOSHIBA 2007 CV150L 15P/1000KG

2261 STEARLEY HEIGHTS ELEM EV 2F AOYAMA 2017 P17-2S-45-2F 17P/1150KG

3409 AMC TERMINAL EV 2F MITSUBISHI 2000 HVJ-G 1M 15P/1000KG

3409 AMC TERMINAL ES 2F MITSUBISHI 2000 JP800 NA

3400 TERMINAL ANNEX EV 2F HITACHI 2000 H88 20P/1500KG

54410 APPLIANCE SHOP EV 2F AUTO QUIP 1997 FLH-3 NA/1360KG

54410 APPLIANCE SHOP EV 2F AUTO QUIP 1997 FLH-3 NA/1360KG

3423 CONTROL TOWER EV 5F ELEMU 2011 ESP 6P/450KG

54413 CHIBANA WAREHOUSE EV 2F OTIS 1995 30AVFC1 1P/3500KG

59 EDUCATION CENTER EV 3F HITACHI 2001 B95 15P/1000KG

705 SECURITY FORCE EV 2F KUMA 2004 P15-2SR45-RV 15P/1000KG

705 SECURITY FORCE EV 2F KUMA 2004 P15-2SR45-RV 15P/1000KG

3445 18OSS AWACS LF 2F PROCH LIFT 2005 WLS168 1P/NA

11 GOLF COURSE RESTAURANT EV 2F OTIS 2003 204MVF 11P/750KG

328 TEMPOLARY LODGE EV 5F SANSEI 2004 AC-1GDB2M 15P/1000KG

329 TEMPOLARY LODGE EV 5F SANSEI 2004 AC-1GDB2M 15P/1000KG

331 TEMPOLARY LODGE EV 5F SANSEI 2004 AC-1GDB2M 15P/1000KG

714 AIR FORCE INNS EV 5F MITSUBISHI 2011 VFGLB 15P/1000KG

716 PROFESSIONAL MILITARY EV 2F TOSHIBA 2010 CV260S 15P/1000KG

412 KADENA BX, OFFICE EV 2F OTIS 2008 MRLE GEN2 16P/1100KG

412 KADENA BX, STORE EV 2F OTIS 2008 MRLE GEN2 24P/1800KG

412 KADENA BX, STORE EV 2F OTIS 2008 MRLE GEN2 24P/1800KG

412 KADENA BX, STORE(UP) ES 2F OTIS 2008 10-GL 506NCE NA

412 KADENA BX, STORE(DOWN) ES 2F OTIS 2008 10-GL 506NCE NA

412 KADENA BX, STORE(UP) CA 2F P-FLOW 2008 CV-U-20 NA

412 KADENA BX, STORE(DOWN) CA 2F P-FLOW 2008 CV-U-20 NA

412 KADENA BX, WAREHOUSE EV 2F OTIS 2008 PLG(Hydraulic) NA/3600KG

412 KADENA BX, WAREHOUSE CO 2F P-FLOW 2008 M SERIES NA

794 18LRS EV 2F DAIKO 2015 FREIGHT NA/6500KG

KADENA AIR BASE 35

5000 BECHTEL ELEMENTARY SCH EV 2F AOYAMA 2015 PF980-2S-45-2F 13P/900KG

5001 BECHTEL ELEMENTARY SCH EV 2F HITACHI 2001 B95 15P/1000KG

CAMP MCTUREOUS 2

371 EDWARD KILLIN ELEM SCH EV 2F HITACHI 1990 B85 15P/1000KG

1406 KUBASAKI HIGH SCH EV 2F HITACHI 1992 B86 15P/1000KG

6373 LESTER MIDDLE SCH EV 2F AOYAMA 2017 ML-P15-2S-45-2F 15P/1000KG

CAMP FOSTER & LESTER 3

103 ARMY (#1) EV 2F HITACHI 2013 VF-K 23P/1500KG

103 ARMY (#2) EV 2F HITACHI 2013 VF-K 23P/1500KG

290 DODS EV 2F MITSUBISHI 2002 HVJ-G1 2BC 15P/1000KG

TORII STATION 3

2940 DCDO, HANSEN EV 2F HITACHI 2003 B95 15P/1000KG

1040 ELEMENTARY SCH, KINSER EV 2F MITSUBISHI 1986 HVE-G 2BC 17P/1150KG

CAMP HANSEN & KINSER 2

O&M TOTAL 45

BLDG BLDG NAME (MFH) TP FL MANUFACT YR MODEL CAPACITY

4506 COURTNEY, PASSENGER EV 10F FUJITEC 1985 A2TGM-SC-23CX 11P/750KG

FREIGHT EV 10F FUJITEC 1985 A2TGM-SCd-23CX 22P/1450KG

4511 COURTNEY, PASSENGER EV 10F FUJITEC 1985 A2TGM-SC-23CX 11P/750KG

FREIGHT EV 10F FUJITEC 1985 A2TGM-SCd-23CX 22P/1450KG

4513 COURTNEY, PASSENGER EV 10F OTIS 1985 12AVC1 11P/750KG

FREIGHT EV 10F OTIS 1985 30NVC1 22P/1450KG

4528 COURTNEY, PASSENGER EV 10F OTIS 1985 ACE2LFA 2BC 11P/750KG

FREIGHT EV 10F OTIS 1985 ACE2LFB 2BC 22P/1450KG

4531 COURTNEY, PASSENGER EV 10F TOSHIBA 1985 CV-40 11P/750KG

FREIGHT EV 10F TOSHIBA 1985 CV-40 22P/1450KG

4533 COURTNEY, PASSENGER EV 10F TOSHIBA 1985 CV-40 11P/750KG

FREIGHT EV 10F TOSHIBA 1985 CV-40 22P/1450KG

CAMP COURTNEY 12 6 (PASSENGER) / 6 (FREIGHT)

10182 KADENA, PASSENGER EV 7F TOSHIBA 1986 CV-40A 9P/600KG

FREIGHT EV 7F TOSHIBA 1986 CV-40A 22P/1450KG

10184 KADENA, PASSENGER EV 7F TOSHIBA 1986 CV-40A 9P/600KG

FREIGHT EV 7F TOSHIBA 1986 CV-40A 22P/1450KG

10186 KADENA, PASSENGER EV 7F OTIS 1986 12AVC1 9P/600KG

FREIGHT EV 7F OTIS 1986 30NVC1 22P/1450KG

10188 KADENA, PASSENGER EV 7F OTIS 1986 12AVC1 9P/600KG

FREIGHT EV 7F OTIS 1986 30NVC1 22P/1450KG

KADENA AIR BASE 8 4 (PASSENGER) / 4 (FREIGHT)

376 FOSTER, PASSENGER EV 10F TOSHIBA 1991 CV-60B 11P/750KG

FREIGHT EV 10F TOSHIBA 1991 CV-60B 22P/1450KG

377 FOSTER, PASSENGER EV 10F TOSHIBA 1991 CV-60B 11P/750KG

FREIGHT EV 10F TOSHIBA 1991 CV-60B 22P/1450KG

378 FOSTER, PASSENGER EV 10F TOSHIBA 1991 CV-60B 11P/750KG

FREIGHT EV 10F TOSHIBA 1991 CV-60B 22P/1450KG

1669 SADA, PASSENGER EV 9F OTIS 2004 TIARA209M 11P/750KG

FREIGHT EV 10F OTIS 2004 TIARA212M 22P/1450KG

1670 SADA, PASSENGER EV 9F OTIS 2004 TIARA209M 11P/750KG

FREIGHT EV 10F OTIS 2004 TIARA212M 22P/1450KG

26 KISHABA, PASSENGER EV 9F TOSHIBA 2001 CV-150A 11P/750KG

FREIGHT EV 10F TOSHIBA 2001 CV-150L 22P/1450KG

27 KISHABA, PASSENGER EV 9F TOSHIBA 2001 CV-150A 11P/750KG

FREIGHT EV 10F TOSHIBA 2001 CV-150L 22P/1450KG

2602 KISHABA, PASSENGER EV 10F TOSHIBA 1989 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1989 CV-40A 22P/1450KG

2604 KISHABA, PASSENGER EV 10F TOSHIBA 1989 CV-40D 11P/750KG

FREIGHT EV 10F TOSHIBA 1989 CV-40D 22P/1450KG

CAMP FOSTER 18 9 (PASSENGER) / 9 (FREIGHT)

846 KINSER, PASSENGER EV 10F FUJITEC 1988 A2TGM-SC-2’’3DX 11P/750KG

FREIGHT EV 10F FUJITEC 1988 A2TGM-SCd-2’’3DX 22P/1450KG

847 KINSER, PASSENGER EV 10F FUJITEC 1987 A2TGM-SC-2’’3DX 11P/750KG

FREIGHT EV 10F FUJITEC 1987 A2TGM-SCd-2’’3DX 22P/1450KG

848 KINSER, PASSENGER EV 10F FUJITEC 1987 A2TGM-SC-2’’3DX 11P/750KG

FREIGHT EV 10F FUJITEC 1987 A2TGM-SCd-2’’3DX 22P/1450KG

858 KINSER, PASSENGER EV 10F FUJITEC 1986 A2TGM-SC-2’’3DX 11P/750KG

FREIGHT EV 10F FUJITEC 1986 A2TGM-SCd-2’’3DX 22P/1450KG

859 KINSER, PASSENGER EV 10F FUJITEC 1986 A2TGM-SC-2’’3DX 11P/750KG

FREIGHT EV 10F FUJITEC 1986 A2TGM-SCd-2’’3DX 22P/1450KG

867 KINSER, PASSENGER EV 10F TOSHIBA 1986 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1986 CV-40A 22P/1450KG

868 KINSER, PASSENGER EV 10F TOSHIBA 1986 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1986 CV-40A 22P/1450KG

869 KINSER, PASSENGER EV 10F TOSHIBA 1988 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1988 CV-40A 22P/1450KG

871 KINSER, PASSENGER EV 10F TOSHIBA 1986 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1986 CV-40A 22P/1450KG

872 KINSER, PASSENGER EV 10F TOSHIBA 1986 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1986 CV-40A 22P/1450KG

1086 KINSER, PASSENGER EV 10F TOSHIBA 1989 CV-40D 11P/750KG

FREIGHT EV 10F TOSHIBA 1989 CV-40D 22P/1450KG

1087 KINSER, PASSENGER EV 10F TOSHIBA 1989 CV-40D 11P/750KG

FREIGHT EV 10F TOSHIBA 1989 CV-40D 22P/1450KG

1088 KINSER, PASSENGER EV 10F TOSHIBA 1989 CV-40A 11P/750KG

FREIGHT EV 10F TOSHIBA 1989 CV-40A 22P/1450KG

CAMP KINSER 26 13 (PASSENGER) / 13 (FREIGHT)

MILITARY FAMILY HOUSING 64 64 (EV)

APPENDIX C

COMPONENT LIST

ELEVATORS

MACHINE ROOM

PERIPHERAL OF

CAGE

HOISTWAY & PIT

Common

HOISTING

MACHINE

GUIDE SHOES

AND ROLLER

GUIDE RAILS

MACHINE BRAKES DOOR OPERATOR HOISTWAY DOOR

MOTORS

CAR DOOR

OPERATORS

HOISTWAY DOOR

EQUIPMENT

GOVERNOR

CAR OPERATION

OIL COLLECTION

CONTAINER

CONTROLLER

PANEL

CAR SAFETY

DEVICE

GOVERNOR TENSION

SHEAVE

FLOOR SELECTOR

CAR FRAME &

SAFETY

COMPESATION SHEAVE

INTERCOM SYSTEM

ENTRANCE

PROTECTION

SYSTEM

COMPESATION ROPES

LOAD-WEIGHTING

TRANSDUCERS

TRAVELING CABLE

TRAVELING CABLE

WIRE ROPES AND

FASTENERS

RETIRLING CAMS BUFFER

RETRACTABLE

SAFTY DOOR EDGE

COUNTERWEIGHT

SLOW DOWN AND LIMIT

SWITCHESONTROLLER

COMPENSATORS

Hydraulic

EV

HYDRAULIC OIL

HOLDING TANKS

OIL PIPES

PLUNGERS & CYLINDER

HYDRAULIC PUMP

UNITS

HYDRAULIC

CONTROLLER

JACK STANDS

FLUID TANK

CONTROLLER

CYLINDER PACKING GLAND

ESCALATOR

Top machine room

Intermediate truss

Bottom machine room

MACHINE

SKIRT GUARD

PLATE

CHAIN TENSION WHEEL

DEVICE

MACHINE BRAKES HAND RAIL EACH SAFETY DEVICE

MOTORS

EACH SAFETY

DEVICE

CONTROLLER PANEL GLASS

DRIVE CHAIN STEP RAIL

STEP DRIVE DEVICE STEP

HAND RAIL INLET SAFETY

DEVICE

LIGHTING

CHAIN CUTTING DETECTION

DEVICE

DECK BOARD

EACH SAFETY DEVICE

TOP MACHINE

BOTTOM MACHINE ROOM

APPENDIX D

ESTIMATED WORKLOAD

NO. ITEM

ESTIMATED QUANTITY

1 Number of Elevators 102 Each

2 Number of Escalators 3 Each

3 Number of Conveyor 2 Each

4 Number of Cartveyor 2 Each

5 Number of Vertical Wheelchair Lift 1 Each

6 Estimated Number of Routine Service Calls 110 Each

7 Estimated Number of Emergency Repair Calls 3 Each

APPENDIX E

GOVERNMENT SERVICES

Government Installations Emergency, Police, and Fire Protection Information List

1. Kadena Air Base: Emergency 911 Fire Protection 634-6011 Security Police 634-2476

2. Torii Station: Emergency 911 Fire Protection 644-4471 Security Police 644-4715

3. Camp Foster: Emergency 911 Fire Protection 645-3776 Security Police 645-7441

4. Camp Courtney: Emergency 911 Fire Protection 622-7417 Security Police 622-9608

5. Camp McTureous: Emergency 911 Fire Protection 622-9647 Security Police 622-9608

6. Camp Kinser: Emergency 911 Fire Protection 637-1263 Security Police 637-3500

7. Camp Hansen: Emergency 911 Fire Protection 623-4217 Security Police 623-4165

8. Intercom system test calls Kadena Fire Office 098-961-6011

USMC Fire Office 098-970-9903

APPENDIX F

LOCATION MAPS

1. Camp Courtney

2. Camp McTureous

3. Torii Station

4. Kadena Air Base

5. Camp Lester

6. Camp Foster

7. Camp Kinser

8. Camp Hansen Area

NewKadenaB X Bldg. 412

Bldg. 2940