Attachment_1_PWS-16_Jul_18.pdf

Performance-Based Work Statement

FOR

Inspection, Testing, Maintenance and Repair of Fire

Protection Systems at Various Buildings and

Locations, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works

Date: 16 July 2018

Attachment 1 PWS

FA527018Q0021

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 1

2 SERVICES SUMMARY 21

3 USE OF LATRINE AND UTILITY SERVICE 21

4 GENERAL INFORMATION 21

5 APPENDICES 31

Attachment 1 PWS

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to perform inspection, testing, maintenance and repairs (ITMR) of fire protection systems, various buildings and locations, Okinawa, Japan in a satisfactory manner in PWS appendix B.

1.1 BASIC SERVICES.

1.1.1 Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit an inspection, testing and maintenance (ITM) schedule to the Contracting Officer Representative (COR) for acceptance. The schedule shall include the specific dates and locations for projected work for which the contractor will perform each month as it is indicated in PWS appendix B. The contractor is required to schedule and conduct this contract work performance every month in order to cover all of the workload required by this contract. Work schedules may be impacted by DLA-Energy operation, and if so, the contractor and COR will coordinate changes to the schedule. The contractor shall submit a revised schedule when changes occur, for COR acceptance. The contractor shall not implement changes to the schedule until the changes are accepted by the COR. Additionally, a master list of ITMR schedule shall be submitted in able to monitor the overall services performed for the fire protection equipment & components throughout the period of performance. All the periodic maintenance schedule performed shall be noted in the master list and submitted to the Government.

1.1.2 Frequency of Inspection, Testing, Maintenance and Repair Performance. The contractor shall inspect, test, maintain and repair fire protection systems and other required equipment specified below in accordance with Unified Facilities Criteria, UFC 3-601-02 dated 8 Sept 2010 ITM tasks listed in tables 2-1 thru 2-25. Workload frequency requirements for all ITM tasks shall be in exact accordance with UFC 3-601-02 dated 8 Sept 2010, frequencies listed in tables 2-1 thru 2-25. Fire alarm control panels and annunciator equipment of all fire alarm systems need monthly periodic inspections as un-monitored systems.

The contractor shall inspect, test, maintain and repair fire hydrants specified below in accordance with Unified Facilities Criteria, UFC 3-230-02 date10 July 2001 (https://www.wbdg.org/FFC/DOD/UFC/ufc_3_230_02_2001.pdf) ITM tasks listed in table 26 and paragraph 8.4. Workload frequency requirements for ITM tasks shall be in exact accordance with UFC 3-230-02 dated 10 July 2001 frequencies listed in table 26. Document flow test results with PWS appendix E: DA Form 5384 Water Flow Test. Actual number of hydrants shall be checked on site.

The base year to start counting the projected work for inspection and maintenance indicated in PWS appendix B is fiscal year 2015 except for fire and smoke dampers and fire hydrants. Latest inspection and maintenance of fire and smoke dampers under ITMR task smoke and barrier opening protection was conducted on fiscal year 2012. The next inspection and maintenance, which is every 6 years and falls on fiscal year 2018.

1.1.3. Inspection, Testing, Maintenance and Repairs (ITMR). The contractor shall perform ITMR services to the fire protection systems as follows, but not limited to: fire alarm systems, wet sprinkler systems, pre-action sprinkler systems, clean agent systems, wet chemical systems, C02 systems, standpipe and hose systems, fire pumps, water supply tanks, egress marking systems, Attachment 1 PWS

FA527018Q0021

https://www.wbdg.org/FFC/DOD/UFC/ufc_3_230_02_2001.pdf fire and smoke barrier opening protection in accordance with UFC 3-601-02 dated 8 Sept 2010 ITM tasks listed in tables 2-1 thru 2-25. The contractor shall perform ITMR services to the fire hydrants in accordance with UFC 3-230-02 dated 10 July 2001 ITM tasks listed in table 26 and paragraph 8.4. If a conflict exists in guidance, the UFC 3-601-02 takes precedence. There will be no Asbestos Containing Material (s) (ACM) and Lead Based Paint (LBP) related work nor disposal required.

The decals of inspection date shall be conspicuously stenciled on the major component of fire protection systems on each facility. The contractor shall clean and leave the work site without any debris or substances left at the end of each work performed.

1.1.3.1 Inspection, Testing and Maintenance Tasks Tables (Reference: UFC 3-601-02 dated 8 Sept 2010)

The Inspection, Testing and Maintenance (ITM) tasks in tables 2-1 through 2-25 were selected to ensure that the fire protection system would function on demand.

Fire Detection and Alarm Systems

The type of ITM Tasks for the fire detection and alarm systems depends on whether the system is monitored or not. Guidance on the tasks in Table 2-1 is contained in the “Inspection, Testing and Maintenance” section of NFPA Standard 72 (NFPA 72).

Table 2-1 Fire Detection and Alarm System ITM Tasks

Frequency Component Tasks Monthly 1. Control Panel and Annunciator

Equipment (unmonitored only)

1. Inspect panel condition (connections, fuses, light-emitting diodes [LED])

Annual 2. Control Panel and Annunciator Equipment (monitored)

1. Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs) and operation of notification appliances and auxiliary functions (outputs).

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries (when provided).

3. Initiating Devices:

a. Manual Fire Alarm Stations

1. Verify station is accessible (visual).

b. Radiant Energy Detectors (Optical Detectors)

1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

c. Gas Detectors 1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

Attachment 1 PWS

Wet Pipe Automatic Sprinkler Systems

Technical guidance on the tasks in Table 2-2 is contained in NFPA 25.

Table 2-2. Wet Pipe Sprinkler Systems ITM Tasks

4. Notification Appliances and Voice Communication (telephone, speakers, horns, and strobe lights)

1. Test to verify operability.

5. Digital Alarm Transmitters and Receivers

1. Test to verify operability.

2 Years 1. Initiating Devices:

a. Manual Fire Alarm Stations

1. Operate to verify alarm receipt.

b. Heat Detectors (restorable) (Remove devices not required by

UFC 3-600-01.)

1. Test with a heat source to verify alarm initiating and receipt.

2. Verify no facility change that affects performance.

c. Smoke Detectors (single-station detectors, system detectors, and air sampling detectors) (Remove devices not required by UFC 3-600-01 or other directives.)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify no facility change that affects performance.

d. Supervisory Devices (low air pressure, temperature, water level)

1. Test to verify initiation and receipt of supervisory alarm.

5 Years 1. Smoke Detectors (Remove devices not required by UFC 3- 600-01.)

1. Test detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (or 4 percent obscuration light gray smoke, if not marked).

As Part of Building Inspection

1. Entire System 1. Visually check:

a. Detectors unblocked and uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

2. Exercise evacuation notification appliances for audibility, clarity, and visibility.

Attachment 1 PWS

Frequency Component Tasks Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve position.

Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify valve position.

2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Alarm Valve and Trim 1. Visually check the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-by 5-inch (3x5) tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

5 Years 1. Alarm Valve 1. Clean and inspect internally to verify condition.

Following System Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

As Part of Building Inspection

1. Entire System Visually check:

1. Pipe hangers.

2. Sprinklers for obstruction.

3. Piping for leaks.

4. Riser condition.

Pre-Action Automatic Sprinkler Systems

Detection devices for actuation are addressed in Table 2-1. Technical guidance on the tasks is contained in NFPA 25.

Table 2-5. Pre-Action Automatic Sprinkler Systems ITM Tasks

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify valve position.

Annual 1. Control Valves (sealed, locked, or Electrically supervised)

1. Verify valve position.

2. Waterflow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Pre-Action Valve and Trim 1. Inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

6. Valve and Riser Heated Enclosure (if provided)

1. Verify operability at beginning of heating season.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valve and stem.

2. Pre-Action Valve 1. Trip to verify proper operation.

2. Verify manual actuators (if provided).

3. Inspect internal condition and clean valve seat before resetting.

Attachment 1 PWS

3. Low Point Drains 1. Drain all low points after pre-action valve trip test.

4. Air Supply (if present) 1. Test the automatic air pressure maintenance device.

2. Test the low air supply alarm.

5 Years 1. Strainers 1. Clean and inspect the interior to verify condition

Following System Modification or Repair

1. Main Drain (following maintenance or repair action requiring the water supply to be shut off)

1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3x5 tag and secure it to the system pressure gauge.

As Part of Building Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Sprinklers for obstruction.

c. Piping for leaks.

d. Riser condition.

e. Sprinkler spares.

2. Ensure:

a. Manual stations in place and unobstructed.

b. Detectors unblocked/uncovered.

c. Panels secured and indicator lamps functional.

d. Notification appliances in place.

Standpipe Systems contained in NFPA 14 and 25.

Table 2-13. Standpipe Systems ITM Tasks

Semi-Annual 1. Hose Connection and

Pressure Reducing Valves

1. Inspect for damage, leaking, missing caps, and obstruction.

2 Years 1. Piping 1. Inspect for damage and pipe supports.

2. Control Valve 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

5 Years 1. Standpipe 1. Conduct flow test to verify flow capacity and minimum discharge pressure.

(Test must confirm only flow/pressure-not duration-of supply).

Attachment 1 PWS

2. Hydrostatic test to ensure integrity (dry standpipe systems only).

As Part of the Building Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Connections for obstruction.

c. Piping for leaks

d. Riser condition.

Fire Pumps

Technical guidance on these tanks is contained in NFPA 20 and NFPA 25. When generators are installed specifically to meet fire protection requirements or generators are sued to provide standby power for fire pumps, all the requirements in Table 2-16 related to the engine drives shall be conducted. These requirements shall not supersede requirements for generators serving demands other than fire protection. Generators serving both fire protection and other demands shall conform to the most stringent guidance.

Table 2-16. Fire Pumps ITM Tasks

Monthly 1. Pump House 1. Inspect for proper condition, ventilation, and heating.

2. Control Valve and Isolation

Valve

1. Verify proper valve position.

3. Pressure Gauges 1. Check reading and verify gauge operability.

4. Controllers 1. Verify that automatic controllers are in the automatic (AUTO) setting.

2. Inspect electric connections.

3. Operate manual and automatic stations.

5. Batteries 1. Verify proper charge.

Monthly (Continued)

6. Pumps 1. Start and chum to verify operability.

(Where equipment permits, allow water to flow back to the source.) [Electric pumps shall operate for 10 minutes and engine-driven pumps shall operate for 30 minutes.]

2. Verify operation of relief valves.

3. Verify full level (for engine-driven pumps).

4. Inspect exhaust system for leaks (for engine-driven pumps).

5. For engine driven pumps, start again using second battery set and chum to

Attachment 1 PWS verify operability. (Where equipment permits, allow water to flow back to the source.)

2 Years 1. Control Valve 1. Operate and lubricant valves to ensure operability.

2. Controllers 1. Calibrate pressure switches.

2. Exercise circuit breakers and switches to verify operability.

3. Inspect fuses.

3. Pumps 1. Check coupling alignment to ensure that the shaft is aligned.

2. Check pump shaft end play.

3. Lubricate bearings.

4. Lubricate couplings.

5. Lubricate right-angle drives.

4. Fuel (engine-driven pumps) 1. Sample fuel to verify quality.

5. Relief Valves 1. Calibrate valves.

6. Emergency Power Supply 1. Test to verify availability and capacity for pump motor.

5 Years 1. Pump 1. Conduct flow test to verify pump output. Test may be through a flow meter returning the water to a storage reservoir or through the test header. Recirculation of water to the suction piping is not permitted. In a multi-pump installation, each pump may be tested separately at not less than 100 percent design capacity for 30 minutes.

Water Supply Tanks

Technical guidance on these tanks is contained in NFPA 22 and NFPA 25.

Table 2-17. Water Supply Tanks ITM Tasks

Monthly 1. Control Valves (without seals, locks, or electric supervision)

1. Verify proper valve position.

Quarterly 1. Water level (without remote supervision of water level)

1. Verify proper water level in tank.

Annual 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

Attachment 1 PWS

2. Tank 1. Inspect exterior for condition, damage, corrosion, and accessibility.

2. Verify air pressure (for pressure tanks).

2 Years 1. Control Valves (including drain valves)

1. Operate valve through entire travel to verify function.

2. Lubricate valves to ensure operability.

2. Water Level Alarms and Level Indicators

1. Test water level alarms to verify operability and set points.

3. Tank Vent 1. Inspect and clean tank vents.

3 Years 1. Tank (without cathodic protection)

1. Conduct internal tank inspection to determine condition and amount of corrosion.

5 Years 1. Pressure Gauges 1. Calibrate gauges.

2. Check Valves 1. Inspect interior of valves.

3. Level Indicator Test 1. Calibrate level indicator.

Wet Chemical Systems

Automatic initiating devices (e.g., heat detectors, smoke detectors) used for system actuation are addressed in Table 2-1. Manual actuation devices (e.g., fusible links, fusible heads, fusible nozzles) are addressed in Table 2-19. Technical guidance on the tasks is contained in NFPA 17A.

Table 2-19. Wet Chemical Systems ITM Tasks

Semi-Annual 1. Piping 1. Inspect piping for obstructions and proper support.

2. Storage Vessels 1. Inspect agent container for condition.

2. Verify the storage pressure of the propellant.

3. Agent 1. Verify quantity and quality of agent.

4. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination and clean or replace as necessary.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

Attachment 1 PWS

Annual 1. Actuators 1. Replace fixed temperature sensing elements (fusible metal alloy type).

5-12 Years 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

As Part of Building Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Nozzles for obstruction and proper alignment.

c. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers (blow-off caps) in place.

f. Pressure gauge within operating range.

Clean Agent Systems contained in NFPA 2001.

Table 2-21. Clean Agent Systems ITM Tasks

Annual 1. Piping 1. Inspect piping and nozzles for condition and orientation.

2. Flexible Hoses 1. Inspect for damage.

3. Storage Vessels 1. Inspect the exterior of storage containers (tanks, spheres, cylinders).

4. Agent and Propellant 1. Verify adequate quantity of agent.

2. Verify adequate pressure of agent/propellant and pressure gauge within operating range.

5. Actuators 1. Inspect manual actuators for accessibility.

Attachment 1 PWS

2. Test actuation without agent release.

6. Auxiliary Equipment 1. Test to verify that interfaces (equipment shutdown, dampers, and door closures) operate properly and are activated by the system actuation.

7. Valves 1. Verify that the valves are in proper alignment.

2 Years 1. Protected Enclosure or Room 1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

5 Years 2. Cylinders 1. Perform complete external inspection of non-discharged cylinders to ensure suitability for use.

3. Flexible Hoses 1. Pressure test hoses to ensure suitability for use.

As Required 1. Protected Enclosure/Room 1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. After Modification to Compartment/Protected Enclosure

1. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

As Part of Building Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Nozzle for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers in place.

f. Pressure gauge within operating range.

Carbon Dioxide Systems contained in NFPA 12.

Table 2-22. Carbon Dioxide Systems ITM Tasks

Semi-Annual 1. Liquid Level (low pressure carbon dioxide)

1. Verify adequate liquid level with tank level gauge.

Annual 2. Piping and Nozzles 1. Inspect piping for condition and proper support.

2. Check nozzles for obstruction and alignment.

3. Flexible Hoses 1. Inspect for damage.

4. Low Pressure Tanks 1. Check level and pressure gauges.

2. Verify valve alignment.

5. High Pressure Cylinders 1. Inspect for condition and securing.

6. Actuation System 1. Exercise control panel function, including zone valve operation.

2. Inspect manual actuators for accessibility.

3. Check times and time delay (pre-discharge).

7. Auxiliary Equipment 1. Test to verify that interfaces (shutdown, door closers, and dampers) operate properly and are activated by the control panel.

2 Years 1. High Pressure Cylinders 1. Verify carbon dioxide quantity by weighing cylinders.

As Required 1. Protected Enclosure/Room 1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. After Modification to Compartment/Protected Enclosure

1. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

As Part of Building Inspection

1. Entire System 1. Visually check:

a. Pipe hangers.

b. Nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panels secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers in place.

Egress Marking Systems Egress lighting systems include individual battery-powered lighting units, central battery-powered units and standby generator-powered lighting systems.

Table 2-24. Egress Marking Systems ITM Tasks

Annual 1. Internally Illuminated

Marking with Standby Battery Backup

1. Inspect fixture condition and mounting.

2. Ensure that the bulb or light source is functional.

3. Activate on battery power for not less than 90 minutes to verify battery voltage and capacity.

Fire and Smoke Barrier Opening Protection contained in NFPA 80.

Table 2-25. Fire and Smoke Barrier Opening Protection ITM Tasks (Reference: UFC 3-601-02 dated 8 Sept 2010)

Fire and Smoke Barrier Opening Protection Detection devices for actuation are addressed in paragraph 2-2.2. Technical guidance on the tasks is contained in NFPA 80.

Table 2-25. Fire and Smoke Barrier Opening Protection ITM Tasks.

Annual (Electric hold-open devices are tested as part of the alarm systems in Table 2-1

1. Hinged Fire Doors 1. Test magnetic hold-open devices for release on activation of fire alarm.

2. Inspect closer for proper operation.

2. Rolling Fire Shutters 1. Test magnetic hold-open and other mechanical latches for release on activation of fire alarm.

2. Operate the shutter through its entire travel.

Attachment 1 PWS

1 Year after Construction and Every 6 Years Thereafter

1. Fire and Smoke Dampers 1. Test electric (magnetic) hold-open and other mechanical latches for release on activation of fire alarm.

2. Inspect travel path for anything that may obstruct of interfere with free operation.

As Part of Building Inspection

1. Hinged Fire Doors 1. Inspect door condition, gaskets, and mounting hardware. Ensure proper lubrication.

2. Inspect fusible links, if present, for paint or other accumulations that slow thermal response.

2. Rolling Fire Shutters 1. Inspect door condition and mounting hardware. Ensure proper lubrication.

2. Inspect fusible links, if present, for paint or other accumulations that slow thermal response.

3. Inspect travel path for anything that may obstruct or interfere with free operation.

3. Fire and Smoke Dampers 1. Inspect fixture condition and mounting.

2. Inspect fusible links, if present, for paint or other accumulations that slow thermal response.

1.1.4. Reports. All reports submitted by the contractor under this service contract shall be in English and Japanese. The contractor shall submit one (1) set of hard copy report to Directorate of Public Works (DPW) for revision and approval within 20 working days in the following month after each ITMR has being performed. Once the reports are approved by DPW the contractor shall submit as a final report one (1) hard copy report and three (3) electronic editable version reports in CD. The reports shall include: as a minimum, each ITM task, date scheduled, date completed, and craftsperson completing the task, findings, recommendations for installed fire protection systems, any “discovered” systems identified by the contractor during the course of his inspection, electronic photographs for each location involved in the project, copies of test results, and recommendations for compliance with UFC 3-601-02 dated 8 Sept 2010 ITM tasks listed in tables 2-1 thru 2-25 and UFC 3-230-02 dated 10 July 2001 ITM tasks listed in table 26 and paragraph 8.4.

1.2. SPECIAL REQUIREMENTS.

1.2.1. On Call Services. The contractor shall respond by providing on site, within two (2) hours, all necessary personnel, tools, and equipment necessary to repair the found defective items for fire protection system to a good operational condition. All cost of repairs must be first approved by

Attachment 1 PWS

Contracting Officer (CO). If, for any reason, the contractor is unable to immediately carry out the repairs, the contractor shall make diligent efforts to return the system to serviceable condition as soon as possible. The contractor shall submit hard copy reports, para 1.1.4 and cost estimates, para 1.3, or on call services for approval before performing work. The contractor shall NOT count the travel hours, back and forth, to the site as part of the on call service hours rendered. The contractor is permitted to invoice only the “work hours rendered on site” under on call services.

On Call Services during Duty Hours. The COR will notify the contractor of needed repairs and replacement for approval parts within duty hours of operation mentioned in para 4.6.

On Call Services during Non-Duty Hours. The building occupants will notify Army Fire Department and Army Fire Department will notify the contractor of needed repairs and replacement for approval parts during non-duty hours of operation mentioned in para 4.6. The contractor shall submit the point of contact (s) (POC(s)) information, such as primary and alternate(s) POC(s) full name, company and handy phone number, in written through 18CONS to DPW COR at the point of starting this service contract. The contractor’s POC MUST answer the telephone at any time during non-duty hours of operation mentioned in para 4.6. This information will be provided to the Army Fire Department for their usage during non-duty hours. The contractor shall submit a report of the on call services rendered during non-duty hours to the COR by the next following working calendar day.

1.2.1.1 The contractor shall survey the repair, and provide to the COR or CO an estimated completion time and cost of repairs found out under on call services. The contractor must notify the building occupants of all projected downtime, minimum impact to the system during repair is required, and estimated time for repair to avoid life and safety issues that may occur during this repair time frame. The contractor shall commence repair work after approval from the COR or CO. The contractor shall follow the procedure mentioned in paragraph 1.3 for replacement parts cost estimate. Should removal of the equipment from the work site be required for repair, the contractor shall ensure that the system is serviceable during the repair. An installation of temporary component can be considered as an optional way to avoid interruption of the system until the original component is reinstalled.

1.3 APPROVAL PARTS.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the government for approval. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate.

1.3.1. The contractor shall submit written reports to the COR within seven (7) working days of any required repairs. The COR will inform the CO at 18CONS. Repair estimated costs shall not exceed 50% of the brand-new component value. The contractor shall furnish parts specified by the manufacturer or an alternative brand name product of equal quality.

1.3.2. All repairs must have prior COR or CO approval. If the contractor proceeds with work without prior approval from the CO, it shall be at no cost to the government. The approval authority of COR & CO for repairs are as follows:

1.3.2.1. Approval of total line item cost estimate lower than $3,000.00 in accordance with fiscal year yen rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR. All parts shall include shipping cost. No overhead, general and administrative and profit shall be included for reimbursable items. Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational. The COR shall notify to the CO at 18CONS of the approved cost estimate.

1.3.2.2. Approval of total line item cost estimate $3,000.00 or more in accordance with fiscal year yen rate. The contractor shall provide at least three quotes to the CO thru COR. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs and method of repair to the CO at 18CONS. Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational.

1.3.3. Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs. Parts that have been replaced will become the property of the government.

Contractor will return all replaced defective parts to the government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS. The contractor shall have prior approval from the government at the point of disposal of replaced parts.

2. SERVICE SUMMARY (SS)

3. USE OF LATRINE AND UTILITY SERVICE.

3.1 AVAILABILITY OF LATRINE.

The contractor will be allowed to use the existing latrine in the building/work area he is working in during the contractor’s normal working hours. If latrine is not available in the building/work area, the contractor shall be responsible for providing a latrine for his personnel. Location of the latrine shall be designated by the COR. Any and all contractor latrines shall be removed from United States government property prior to issuance of final payment.

3.2 AVAILABILITY OF UTILITY SERVICES.

The United States government will furnish electricity and water to the contractor at no cost under this contract. The contractor shall turn-off all water faucets and valves after each use. When water is rationed, the contractor shall observe site work policies as directed by the COR.

Performance Objective

PWS Para

Performance Threshold

Inspection, Testing, Maintenance and Repair

1.1.2 & 1.1.3 99.0% of the fire protection system shall be in good operational condition.

On Call Services 1.2.1 99.0% of the fire protection system shall be in good operational condition.

Reports 1.1.4 100% of reports shall be submitted after each ITMR performance.

Attachment 1 PWS

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL .

4.1.1. The contractor is required to control the quality of services delivered to the government.

The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.2. Records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through Periodic Inspection on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated buildings occupant’s complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1 The Contracting Officer’s Representative(s) (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2 The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) through the COR.

4.2.4 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3 PERFORMANCE EVALUATION MEETINGS.

The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes shall be recorded in the contract and signed by the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes. In case the meeting has been requested by the contractor the

Attachment 1 PWS contractor shall take written minutes which has to be reviewed and accepted by 18CONS and the

DPW.

4.4 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required contractor’s services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.4.1 ID Passes and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4.1.1 The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCB, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCB, the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Marine and Navy facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970- 2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and DLA Facilities=Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 644-4688 and from off base dial 098-970-5555 (Operator) and after the tone changes, dial 644-4688 or talk to the operator to be connected to 644-4688.

DLA-Energy Okinawa, call as Chibana Compound, is located nearby the outside of Kadena Air Base gate 3. The application documents shall be processed through DLA-Energy Okinawa, Bldg 53135 at DSN 632-4761 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 632-4761.

4.4.1.2 For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract.

The government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

Contractor employees will be required to display identification badges.

4.5 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.5.1 Work Area. The contractor’s personnel are restricted to the area of his services only.

Transiting of areas not in the contract is not permitted, except as required in the performance of this contract.

4.5.2 Interference with Government Operations. The contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the ITMR work of fire protection system. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted, except as approved by the COR. Procedures and methods shall also provide for safe conduct of work and protection of property, which is to remain undisturbed.

4.5.3 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the government.

4.5.3.1 The contractor shall immediately report the loss of a duplicate key to the COR

4.5.3.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.5.3.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.5.4. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5.5. PROTECTION OF GOVERNMENT PROPERTY. The contractor shall take all necessary precautions to government property. All damaged property due to the contractor’s

Attachment 1 PWS operation shall be repaired, replaced, or restored to a condition as approved by the CO and the COR at no cost to the government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the COR and CO.

4.5.6. PROTECTION OF FURNITURE. The contractor shall provide temporary cover to all United States government owned furniture, equipment, and floor. The occupant is responsible for the removal of wall hanging and other removable personal items near those surfaces to be worked on. The contractor is responsible for the protection and preservation of the occupant’s furnishings and for all interior surfaces in close proximity of the work area. Restoration of contractor damaged furnishings and surfaces shall be at the contractor’s expense.

4.5.7. DISCONNECTION OF SERVICES. If it becomes necessary to interrupt the utility service to buildings or utilities not a part of this contract, prior approval shall be obtained in writing from the COR. Provide temporary utility connections in the event disruption of utilities will exceed eight (8) hours. The contractor shall request such approval 14 calendar days in advance of when it is needed.

4.6 HOURS OF OPERATION.

4.6.1. Hours of Operation for ITMR (Except on call services). The contractor shall perform the services required under this contract during the following hours: 0700 hrs thru 1600 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.6.2. Hours of Operation for on call services. The contractor shall perform the services required under this contract during the following hours: 24/7 hours, Monday through Sunday, includes U.S Holidays.

Duty hours of operation is from 0700 hrs to 1600 hrs from Monday through Friday, working US calendar days, excluding all day of Saturdays, Sundays and US Holidays.

Non-duty hours of operation is from 1600 hrs to 0700 hrs from Monday through Friday, including all day of Saturdays, Sundays and US Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.6.3. Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by COR to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)."

Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties.

Attachment 1 PWS

Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.7 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.7.1. Lights shall be used only in areas where and when work is actually being performed.

4.7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.7.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.7.4. Government telephones shall be used only for official government business.

4.8 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.9 ENVIRONMENTAL CONTROLS.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), (http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf) Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.9.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in JEGS into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations. A written report shall be submitted to the COR within 7 calendar days from the incident.

4.10 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

http://www.usfj.mil/Portals/80/Documents/Other/2016%20JEGS.pdf

4.11 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.11.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.11.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual” (https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf).

The contractor will not disturb building materials that are known or suspected to contain Asbestos.

The contractor shall be required under 29 CFR to provide Safety Data Sheet (SDS) and safety precautions to US Army officials when hazardous materials are brought to the workplace. The contractor shall be required to protect the human health of Army personnel from all chemical, physical agent, and physical hazards caused by ITMR activities. Accident Prevention Plan/Activity Hazard Analysis (APP/AHA) per EM 385-1-1 should include fire/explosion prevention for POL facility maintenance tasks, and the plan should be reviewed by DLA-Energy Safety Office.

4.11.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.11.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.11.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.11.6. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 911-1911 From Cell Phone: 098-911-1911 http://www.osha.gov/ https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

4.11.7. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.11.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.11.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.11.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.11.11. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.11.12. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.11.13. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.