Transportation_of_Government_Furnishings_Q A.docx

Transportation of Government Furnishings Questions and Answers

1. Question: Past Performance questionaire can it be filled out in Japanese due to the fact our customers are Japanese companies which do not speak English?

Answer: If Past Performance questionnaires are filled out in Japanese, the government requests that the questionnaire is translated to English as best as possible. If the government is unable to translate the Past Performance questionnaire from Japanese to English, the questionnaire will not be utilized in the evaluation process.

2. Question: Past Performance we agree on a price upon what work/workload payment not on a yearly cost and final cost how shall we address these two sections?

Answer: In this instance, the government requests that the contractor provide pricing information based off of the approximate workloads that were assigned during that contract period of performance. Please provide workload amounts in conjunction with the price.

3. Question: Can we bid for this proposal and sub contract it out to a different company with all the right required licenses?

Answer: A contractor can provide a proposal for a requirement and subcontract as long as the subcontractors are in accordance with the requested requirement. The contractor will be responsible for ensuring that all terms and conditions are met and upheld by the subcontractor. The government will only be in correspondence with the contractor.

4. Question: Chibana area moves unaccompanied chart is cut out after April could we have another chart sent out please?

Answer: The chart has been adjusted. Please see the attached amendment.

5. Question: The government representative emphasized to indicate the dollar amount. If so, we need “Yen rate” to be used.

Answer: At this time, the government is requesting that the price exhibit be completed in Japanese Yen. Please see the attached amendment.

6. Question: Can we use two ring loose-leaf binders instead of three? Three ring binders are not sold at the local stationary shop.

Answer: Please see the attached amendment which states that the government will accept two ring and three ring binders.

7. Question: We noticed on the map there are outline island that are in Tan which are included in the zone areas could you specify/ name each outer island that are needed to be included in this contract.

Answer: Contractors will only be servicing the main island of Okinawa on the map in the PWS. The islands surrounding Okinawa will not be included in the servicing area regardless of the color of the island.

8. Question: Stated in the PWS are there any other types or appliances that require vent duct installation, if so does this require special tools and training?

Answer: There are no other types of appliances that require vent duct installation besides the dryer. There are no special tools and specific training required.

9. Question: We recognize the need of a four ton truck for general cargo delivery is this also the type we will be needed for furniture delivery? If so can we use larger trucks? Are there any restriction or limit of the size of the truck greater than four ton truck?

Answer: A four ton truck would be the minimum requirement. General cargo encompasses furnishings and appliances. The contractor can always use larger types/sizes of vehicles to support furnishing and appliance pick-ups and deliveries. It is important for contractors to be aware that some locations may have narrow roads/streets that may not accommodate really large vehicles.

10. Question: The government may declare a Family Day about how many days in a year is this?

Answer: The Government may declare a “Family Day” where no pick-up or delivery services will be ordered or scheduled services will be minimized. In such cases, the Furnishings Management Section will notify the contractor at least 12 hours in advance.

11. Question: We maintain base passes already for all bases. Our company already maintain passes for our current contract with the U.S. government can we use these passes? Or do we have to be reissued new passes for this contract?

Answer: If a contractor has existing base pass access from another contract with the U.S. government, the contractor will not be required to have the passes reissued until the current pass expires. Upon expiration, the contractor will need reissued base passes for the new contract.

12. Question: We understand there is a requirement for our Vehicles to be insured and a value cost requirement for these insurance policy. Is there a required policy (insurance) for us to carry /cost amount in case of damaged government furniture moves ?

Answer: The government requests that in addition to that required by Japanese Law, the contractor obtain the minimum insurance on each vehicle as mentioned in the RFP. There is not a specific policy that a contractor must utilize.