Environmental_Protection_Spec_01_56_00_-_18_Nov_15.pdf

Revised: 18 November 2015

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SECTION 01 56 00

ENVIRONMENTAL PROTECTION

PART 1 - GENERAL

1.01 REFERENCES: The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only. Environmental specific management plans and policies are avail on request, by calling or emailing the Environmental Element 634-2600. All plans and policies requested will be sent as an electronic file. The Contractor will comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, to include but not be limited to, the most current versions of the following:

A. CODE OF FEDERAL REGULATIONS (CFR)

• 29 CFR 1910 Occupational Safety and Health Standards

B. UNITED STATES AIR FORCE INSTRUCTIONS (AFI)

• AFI 23-204 KABSUP_I Organizational Fuel Tanks Kadena Air Base Supplement - 30 Sept 13

• AFI 32-1066 Backflow Prevention Program – 8 Oct 07

• AFI 32-1067

• AFI 32-7001

Water Systems – 4 Feb 15 Environmental Management (Rpl 7006 & 7080) - 6 Jun 13

• AFI 32-7041 Water Quality Compliance – 1 Mar 09

• AFI 32-7042

• AFI 32-7044

Waste Management – 7 Nov 14 Storage Tank Environmental Compliance – 18 Aug 2015

• AFI 32-7086 Hazardous Materials Management – 4 Feb 15

• AFI 48-144 Safe Drinking Water Surveillance Program – 2 Oct 14

C. UNITED STATES FORCES JAPAN

• JEGS Japan Environmental Governing Standards 17 Dec 2012

D. HQ PACAF POLICIES

• PACAF UST POLICY PACAF Underground Storage Tank (UST) Management Policy for

Air Force Installations in Japan and Republic of Korea, - 15 Mar 1999

E. LOCAL REGULATIONS, PLANS

• 18WG AMP 18th WG Asbestos Management Plan –Jul 12

• 18WG AST STANDARDS 18th WG Above Ground Fuel Storage Tank Installation Details and

Specifications –Sept 09

• 18WG HMMP 18th WG Installation Hazardous Materials Management Plan –Mar 12

• 18WG HWMP 18th WG Admin Plan 544–Hazardous Waste Management Plan–Jun 10

• 18WG ICRMP 18th WG Integrated Cultural Resources Management Plan – May 13

• 18WG INRMP 18th WG Integrated Natural Resources Management Plan –Sept 10

• 18WG SPRP 18th WG Admin Plan 545 – Spill Prevention and Response – Dec 15

• 18WG SWPPP

18th Wing Storm Water Pollution Prevention Plan – Jun14

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1.02 DEFINITIONS:

A. Asbestos Containing Material (ACM): Any material containing more than 0.1 percent asbestos by weight.

B. Bulky Waste: Large items of solid waste such as household appliances, furniture, large auto parts, trees, branches, stumps, and other oversize wastes whose large size precludes or complicates their handling by normal solid waste collection, processing or disposal methods.

C. Construction and Demolition Waste: The waste building materials, packaging, and rubble resulting from construction, remodeling, repair and demolition operations on pavements, houses, commercial buildings, and other structures.

D. Food Waste: The organic residues generated by the handling, storage, sale, preparation, cooking, and serving of foods, commonly called garbage.

E. Hazardous Material (HAZMAT): Any material that is capable of posing an unreasonable risk to health, safety, or the environment if improperly handled, stored, issued, transported, labeled, or disposed of because it displays a characteristic listed in JEGS, Chapter 5, Table C5.T1, “Typical Hazardous Materials Characteristics,” or the material is listed in JEGS, Appendix 1, Table AP1.T4, “List of Hazardous Waste/Substances/Materials.” Munitions are excluded.

F. Hazardous Substance: Any substance having the potential to do serious harm to human health or the environment if spilled or released in reportable quantity. A list of these substances and the corresponding reportable quantities is contained in JEGS Appendix 1, AP1.1, “Characteristics of Hazardous Waste and Lists of Hazardous Waste and Hazardous Material.”

G. Hazardous Waste: A discarded material that may be solid, semi-solid, liquid, or contained gas, and either exhibits a characteristic of a hazardous waste as defined in section JEGS AP1.1 or is listed as a hazardous waste in JEGS, Appendix 1, Tables AP1.T1 through AP1.T4.

H. Lead-Based Paint (LBP): Lead-Based Paint is defined as paint or other surface coatings that contain lead ≥1.0 milligram per cm2, or 0.5% by weight or 5,000 ppm by weight.

I. Ozone Depleting Substances (ODS): Those substances listed in JEGS, Chapter 2, Table C2.T1.

J. Petroleum, Oil and Lubricants (POL): Refined petroleum, oils, and lubricants, including, but not limited to, petroleum, fuel, lubricant oils, synthetic oils, mineral oils, animal fats, vegetable oil, sludge, and POL mixed with wastes other than dredged spoil.

K. Rubbish: A general term for solid waste, excluding food wastes and ashes, taken from residences, commercial establishments and institutions.

L. Solid Wastes: Garbage, refuse, sludge and other discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows or other common water pollutants.

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PART 2 – PROHIBITED PRODUCTS

2.01 No Asbestos Containing Materials (ACM): See paragraph 3.01(D)(10)(a).

2.02 No Lead Based Paints: See paragraph 3.01(D)(11)(a).

2.03 No Polychlorinated Biphenyls (PCBs): See paragraph 3.01(D)(9)(a).

2.04 No Class I Ozone Depleting Substances (ODS). See paragraph 3.01(D)(1)(a).

2.05 No Lead Drinking Water Pipes, Solders, Flux, and Fittings: See paragraph 3.01(D)(2)(b).

PART 3 – EXECUTIONS

3.01 ENVIRONMENTAL PROTECTION REQUIREMENTS: Contractor shall provide and maintain, during the life of the contract, environmental protection as specified in this part. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice. Comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities pertaining to the environment, including, but not limited to, water, land, and air pollution.

Assurance that subcontractors comply with all environmental protection requirements of this section will be the sole responsibility of the prime Contractor. The Contractor shall record any problems in complying with laws, regulations, permit requirements, ordinances, and corrective actions taken. The Contractor shall immediately inform the Contracting Officer (CO) of any environmental problems.

A. Applicable Regulations: The Contractor shall comply with the JEGS and Air Force environmental regulations and other applicable US laws, regulations, and policies on Air Force installations. If a task order involves work on a non-Air Force installation, that work shall comply with that installation’s environmental regulations and policies too. For Contractor operations off of an installation, those operations shall comply with the JEGS; other applicable US laws, regulations, and policies; and applicable laws, regulations, and policies of the Government of Japan and its political subdivisions. If the Contractor identifies an actual or apparent conflict between applicable laws, regulations, and policies, bring the conflict to the Contracting Officer’s attention for resolution. The contractor shall determine which laws, regulations, and permits concerning environmental protection, pollution control and abatement are applicable to the Contractor’s proposed operations and requirements imposed by those laws, regulations, and permits. The Contractor shall provide a list of applicable laws, regulations, and permits to 718 CES/CEIE before starting project work.

B. Training Program: The Contractor shall implement a training program to ensure that all contractor personnel are trained in environmental protection requirements. The Contractor shall designate person(s) to be responsible for environmental protection training of personnel and shall submit the name(s) and qualifications of person(s) to 718 CES/CEIE before starting project work.

C. Environmental Representatives: The Contractor shall designate a Primary and an Alternate Environmental Representative. Contractor must provide the name, telephone number, and address of the Primary and Alternate Environmental Representatives to 718 CES/CEIE before starting project work.

The Environmental Representative will be responsible for providing all project submittals according to paragraph 3.02 Submittals and for coordinating with 718 CES/CEIE on any environmental issues encountered during work.

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D. Environmental Protection Areas

1. Air Emissions & Ozone Depleting Substances

a. Units Containing ODS Listed in JEGS Chapter 2, Table C2.T1: The following criteria apply to direct atmospheric emissions of ODS, HFCs, and perfluorocarbons (PFC) from refrigeration equipment and ODS from fire suppression equipment. Contact 718 CES/CEIE for details.

i. No Class I Ozone Depleting Substances (ODS): Class I ODS listed in JEGS, Chapter 2, Table C2.T1 are prohibited from being used in construction, remodeling, or maintenance.

Contractor must provide certifications that materials utilized during the project do not contain Class I ODS. The purchase of Class I ODS for fire suppression equipment, air conditioning and refrigeration equipment for ground applications is also prohibited by AFI 32-7086 (Paragraph 4.4.3) on all new and/or refurbishing projects. NOTE: Limited exceptions exist for using Class I ODS for airborne equipment with prior approval.

ii. Class II ODS Approval Request: Class II ODS listed in JEGS, Chapter 2, Table C2.T1 must first be approved by 718 CES/CEIE prior to use.

iii. Refrigerant Recovery and Recycling: Prior to recovery and recycling of ODS, contractor is require and mandate to coordinated with the using agencies (18 CES HVAC shop or 718 CES Housing Maintenance or 718 CES Environmental Branch) of the future intend use of the ODS. All repairs, including leak repairs or services to appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners, must be performed using commercially available refrigerant recovery/recycling equipment operated by trained personnel. Refrigerant technicians shall be trained in proper recovery/recycling procedures, leak detection, safety, shipping, and disposal in accordance with recognized industry standards or Japanese equivalent.

iv. Refrigerant Venting Prohibition: Any class I or class II ODS, HFC, and PFC refrigerant shall not be intentionally released in the course of maintaining, servicing, repairing, or disposing of appliances, industrial process refrigeration units, air conditioning units, or motor vehicle air conditioners. De minimis releases associated with good faith attempts to recycle or recover ODS, HFC, and PFC refrigerants are not subject to this prohibition.

v. All Refrigerant Types: Ensure a weatherproof data plate is permanently attached to refrigeration (or air conditioning) equipment, in a location visible to maintenance workers, showing refrigerant type and full charge quantity.

vi. ODS Fire Suppression Agent (Halon) Venting Prohibition: Halons shall not be intentionally released into the environment while testing, maintaining, servicing, repairing, or disposing of Halon-containing equipment or using such equipment for technician training.

This venting prohibition does NOT apply to the following Halon releases.

b. Generators and Boilers: If generators or boilers are to be installed or replaced as part of the project they must meet standards listed in JEGS Tables C2.T2. and C2.T3. The Contractor shall provide 718 CES/CEIE with the manufacturer’s results from their product emission testing or other emission testing results, the heat exchange surface area in square meters for boilers and the fuel oil consumption rate in liters per hour for boilers and generators.

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c. Particulates: Dust particles, aerosols and gaseous by-products from construction activities, and processing and preparation of materials shall be controlled at all times, including weekends, holidays and hours when work is not in progress. The Contractor shall maintain excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, spoil areas, borrow areas and other work areas within or outside the project boundaries free from particulates which would cause the air pollution standards to be exceeded or which would cause a hazard or nuisance. The Contractor must have sufficient, competent equipment available to accomplish these tasks. Particulate control shall be performed as the work proceeds and whenever a particulate nuisance or hazard occurs.

2. Water Resources

a. The Contractor shall keep construction activities under surveillance, management, and control and shall monitor all water areas affected by construction activities to prevent pollution of surface and ground waters. Toxic or hazardous chemicals shall not be applied to soil or vegetation when such application may cause contamination. Contractor shall prevent oily wastes or other hazardous substances from entering the ground, drainage areas, or local bodies of water.

Monitoring of water areas affected by construction shall be the Contractor's responsibility.

b. Lead Free Drinking Water Pipes, Solders, Flux, and Fittings: Materials that contain amounts greater than 0.2% lead for solder or flux and 8.0% lead for pipes and fittings are prohibited from being used in construction, remodeling, or maintenance.

c. Site Specific Storm Water Pollution Prevention Plan: The contractor shall develop and submit a site specific storm water pollution prevention plan (SWPPP) before starting project work. The SWPPP must identify Best Management Practices (BMPs) as indicated in JEGS, Chapter 4, Table C4.T3 and include methods and drawings (if applicable) to prevent storm water pollution as specified in the storm waste pollution prevention measures section below.

i. Storm Water Pollution Prevention Measures: The contractor shall use proper control and management techniques to ensure storm water criteria are met in accordance with JEGS storm water regulations. As required by JEGS, Chapter 13, erosion/sediment control measures to prevent the discharge of silt into nearby water shall be implemented. Control measures should include the use of vegetative covers, construction of diversion drains, grading management, filter strips, and use of sediment basins. Runoff from the construction site or from storms shall be controlled, retarded, and diverted, as indicated on the SWPPP drawings, to protect drainage courses by means of diversion ditches, benches, and berms.

Berms, dikes, drains, sedimentation basins, grassing, and mulching shall be maintained until permanent drainage and erosion control facilities are completed and operative. Silt screens must be installed prior to start of construction. Silt screens and/or other erosion control devices shall be installed on construction sites that are in or near water. Silt screens shall consist of trenched and staked filter fabric and trenched and staked hay bales. Filter fabric must be toed 8 inches into the soil to avoid sediments that would be transported via water under the screen. Hay bales must be placed end to end on the downstream side of the screen and be trenched and staked firmly into the ground. Chinking is usually required to fill gaps between the bales. Silt screens must be maintained properly. Screens and other control devices must be inspected once a week and after any rainfall event totaling 1/2 inch or more to ensure they are in good repair and functioning properly.

In areas that experience high flow rates, extra precautions will be necessary to stabilize screens. Trenching of hay bale barriers is required to adequately control runoff. A series of

01 56 00-6 screens may have to be installed in waters that are especially turbid to properly filter out sediments. Silt screens will remain in place and properly maintained until the site is properly stabilized with sod or seeding.

ii. Providing erosion and sediment control measures in accordance with laws and regulations is the Contractor's responsibility. The erosion and sediment controls selected and maintained by the Contractor shall be such that water quality standards are not violated as a result of construction activities. The area of bare soil exposed at any one time by construction operations should be kept to a minimum. Construct or install temporary and permanent erosion and sediment control BMPs as indicated on the drawings and as specified in the SWPPP. BMPs may include, but are not limited to, vegetation cover, stream bank stabilization, slope stabilization, silt fences, construction of terraces, interceptor channels, sediment traps, inlet and outfall protection, diversion channels, and sedimentation basins. The Contractor's Best Management Practices must also be in accordance with the JEGS and the SWPPP. Remove any temporary measures after the area has been stabilized.

iii. All earthwork shall be planned and conducted to minimize the duration of exposure of unprotected soils. Side and back slopes shall be protected as soon as practicable upon completion of rough grading. Earthwork brought to final grade shall be finished as indicated.

iv. The Contractor's field offices, staging areas, stockpile storage, and temporary buildings shall be placed in areas designated on the drawings, or as directed by the CO. Temporary movement or relocation of the Contractor’s facilities shall be made only when approved.

Borrow areas shall be managed to minimize erosion and to prevent sediment from entering nearby waters. Spoil areas shall be managed and controlled to limit spoil intrusion into areas designated on the drawings and to prevent erosion of soil or sediment from entering nearby waters. Spoil areas shall be developed in accordance with the grading plan indicated on the drawings. Temporary excavation and embankments for plant and/or work areas shall be controlled to protect adjacent areas from despoilment.

d. Waste Water Management Plan: Prior to the start of site work, the Contractor shall submit to 718 CES/CEIE a Waste Water Management Plan that identifies the methods and procedures for management and/or discharge of waste waters which are directly derived from construction activities, such as concrete curing water, clean-up water, dewatering of ground water, disinfection water, hydrostatic test water, and water used in flushing of lines. If a settling/retention pond is required, the Plan must include the design of the pond, including drawings, removal plan, and testing requirements for possible pollutants. If disposal is to a sanitary sewer, the Plan must include documentation that the Waste Water Treatment Plant Operator has approved the flow rate, volume, and type of discharge. Contractor is not authorized sewage holding tanks on base and is not authorized to dispose of waste from chemical toilets/porta-potties via the installation sewer system. When using chemical toilets, plan for procuring a porta-potty/chemical toilet service contract. The porta-potty/chemical toilet service contract must include the correct maintenance, waste collection, transportation and disposal of all porta-potty/chemical toilets and content and include provisions for pest control and elimination of odors. If the project generates wastewater from rinsing tanks, dewatering sites, etc., the Contractor shall ensure proper disposal.

3. Hazardous Materials

a. Hazardous Material Inventory and Material Safety Data Sheets: Approval is required before bringing any hazardous materials (HAZMAT) onto the installation.

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Consult with the Hazardous Materials Pharmacy (HAZMART) at 634-7725 for a determination of whether or not a product is a HAZMAT. Contractors seeking approval to bring HAZMAT onto the installation must submit an AF Form 3952. A Material Safety Data Sheet (MSDS), in English and Japanese, must accompany the AF Form 3952. For specific details on information required for submitting an AF Form 3952, contact the HAZMART. The Contractor must coordinate and route the AF Form 3952 through 18th Wing Safety, Fire Department, Bioenvironmental and 718 CES/CEIE. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. Should Contractor HAZMAT requirements change during the project, the Contractor shall submit a new or revised USAF Form 3952 and obtain approval before bringing the HAZMAT onto the installation.

b. Hazardous Material Storage, Handling and Marking: HAZMAT must be stored, handled, used, and disposed of in accordance with 29 CFR 1910, JEGS Chapter 5, and local regulations. The Contractor shall observe HAZMAT storage practices in accordance with regulations, policies, plans and procedures employed by the installation. All containers with HAZMAT shall be correctly marked/labeled with DD form 2522 (DD-2522) or an equivalent label. The label shall include the container’s contents, shall be legible, and shall be protected from damage (e.g., by covering label with plastic or tape). Labeling requirements apply to all HAZMAT containers, including compressed gas cylinders, fuel containers, acid containers, and ODS containers. For Army projects the 3952 will be coordinated through the Directorate of Logistics (DOL) HAZMART and approved by Fire Department, Safety and Environmental.

Consult with HAZMART at 644-4739 to determine if an item is a HAZMAT or not. All other requirements are the same as for the Air Force.

c. Notification of Unexpected Hazardous Material Discovery: All Contractor personnel shall immediately report to the CO and to 718 CES/CEIE any hazardous materials, substances, chemicals, or contaminated areas encountered. Additionally, Contractor personnel shall immediately cease work in the area, unless the work is of an emergency nature and the risk of exposure can be mitigated by the use of personal protective equipment (PPE) or clothing. The government will determine the best means of sampling and corrective action and will notify the Contractor accordingly.

4. Hazardous Waste

a. The Contractor shall be responsible for managing all hazardous wastes generated throughout the duration of the contract. The contractor shall designate a hazardous waste manager in writing who shall be responsible for all HW management activities. The contractor is welcomed to attend the Hazardous Waste Accumulation Point Management course offered monthly by CEIE (note the course is offered in English only). All hazardous waste management activities shall be coordinated and approved by 718 CES/CEIE. All hazardous waste, except asbestos, will be delivered to the Kadena Hazardous Waste Storage Facility (HWSF) for tracking and disposal per JEGS, Chapter 6. All hazardous waste must be managed in accordance with the JEGS and applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities.

The CO shall contact 718 CES/CEIE if handling procedures for hazardous wastes and materials are unclear. Under no circumstances may hazardous waste be disposed of in the dumpster (18th Wing Admin Plan 544).

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b. Hazardous wastes, including excavated contaminated soil, shall be stored, transported, and disposed of in accordance with the JEGS and applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, including obtaining necessary local permits, licenses, and approvals. The Contractor shall identify what wastes are hazardous using specific and technical knowledge and/or sampling and analysis. This responsibility also includes preparation of waste profile sheets, packaging, marking and labeling of wastes in accordance with JEGS, Federal, GOJ, Prefectural, and local requirements.

c. All costs for labor, equipment, materials, transportation, and other services required to comply with applicable laws and regulations of the Governments of the United States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, governing hazardous waste generation are the responsibility of the Contractor. This requirement extends to personnel training and the identification, initial accumulation and transportation of hazardous wastes generated during the project.

d. Hazardous Waste Turn-In Procedures: Contractor must package hazardous waste in a United Nations (UN) approved container labeled in English and Japanese, furnish analytical results, and submit the container(s) and information to the Kadena HWSF. Kadena HWSF personnel will weigh the container(s) and complete a waste profile sheet for the material and manifest document (DD Form 1348-1A). If the Contractor does not provide adequate information for the HWSF to receive the hazardous waste, the Contractor shall correct any discrepancies on the spot or remove the unacceptable containers until the deficiencies can be corrected. For further information, call the Kadena Hazardous Waste Program Manager at 634- 2600. For Army projects the only difference is that the analytical results will be furnished to the US Army Garrison Japan (USAG-J) Environmental Branch, who will assist EP&S in completing a waste profile sheet and DD Form 1348. For further information, contact the Hazardous Waste Manager at 644-4910 or 644-5189.

e. Hazardous Waste Records: The Contractor shall maintain sampling, analysis and turn-in records for all hazardous waste generated during the project. These records shall include, but not be limited to: logs of sample locations or container identification data( including time and date of sample collection), analytical results, quality control data provided by the analytical lab pertaining to the samples analyzed, waste profile sheets provided by HWSF personnel for wastes streams turned in to the HWSF and manifests (DD forms 1348-1A) for all wastes turned over to the HWSF. Copies of this data shall be submitted to 718 CES/CEIE after the work is completed.

5. Solid Waste

a. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The project’s recycling program will include all contractor employees and subcontractors. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic. Green wastes should be mulched or composted. The project site(s) must be left clean and clear of all debris upon completion of work.

b. Solid Waste Management Plan: To ensure the Contractor understands the solid waste reduction requirements, the Contractor is required to submit a Solid Waste Management Plan, as part of the Environmental Protection Plan, a minimum of 14 calendar days prior to the start of project work. The SWMP has four (4) sections: Diversion, Procedures, Training, and Permits.

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i. In the Diversion section, provide the dates for the start and end of work, the types of wastes expected to be generated by the project, estimated weights for each type of waste, and the facility or facilities where each waste will be taken. Also include a list of which wastes will be recycled, estimated weights for each recyclable commodity, and the facility or facilities where each recyclable will be taken.

ii. In the Procedures section, there are three procedures to describe: Separation, Contamination Prevention, and Transportation. The Separation Procedures outline how recyclables will be separated from other wastes, how they will be collected, and where they will be stored at the project site until transported to recycling facilities. The Separation Procedures also detail how other wastes will be collected and where they will be stored at the project site until transported to disposal facilities. Be aware that containers for recyclables and other wastes must meet the requirements in JEGS C7.3.7 and C7.3.8, that storage of recyclables and other wastes must meet JEGS C7.3.4, and that storage of bulky wastes must meet JEGS C7.3.5. The Contamination Prevention Procedures explain how recyclables will be kept free from contaminants (hazardous, toxic, or other wastes) and how other non-recyclable wastes will be kept free of contaminants (recyclables and hazardous or toxic wastes). The Transportation Procedures outline how spills of recyclables or other wastes will be prevented during collection, storage, loading, and transportation. They also detail how the recyclables and other wastes will be transported from the project site to the recycling or disposal facility. These procedures also must state how often recyclables and other wastes will be picked up by the transportation company.

iii. In the Training Section, set forth how employees and subcontractors will be trained on solid waste management policies and procedures. Include how training will be documented and who will conduct the training. Also outline any consequences or repercussions for employees or subcontractors that fail to follow the policies and procedures.

iv. In the Permits section, include copies of all permits, licenses, and agreements for the recycling and disposal facilities and for the transportation companies utilized during the project. Include English translations for all documents in this section.

c. Solid Waste Documentation: During project execution, the contractor shall submit weight tickets or manifests (with English translations) to 718 CES/CEIE for all materials removed from the project site. Weight tickets and manifests shall be submitted during the project every month by the 5th day of the following month. Designate on each document whether the material was disposed of, recycled, or reused. Also include any additional or renewal permits, licenses, or agreements, as required.

6. Fuel Storage Tanks

a. Temporary Fuel Storage Tanks: The use of temporary fuel storage tanks on base as part of a project must be approved by 718 CES/CEIE. If approved, temporary fuel storage tanks shall be installed in accordance with the 18WG AST STANDARDS, which are maintained by 718 CES/CEIE and are available upon request. The Contractor shall submit a Temporary Fuel Storage Tank Approval Request to 718 CES/CEIE. The approval request must contain justification for the use of a temporary tank and design details, including a layout diagram indicating the proposed location of the tank within the project site. If a temporary fuel storage tank is approved for use, a Site-specific Spill Contingency Plan (SSCP) must be developed (See Section 3.01.D.13.b). After construction/installation of a temporary fuel storage tank, the Contractor shall contact 718 CES/CEIE at 634-2600 and the Fuels Management Flight (18

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LRS/LGRF) at 634-7039 or 634-7037 to coordinate an initial inspection of the tank before it’s put in-service (AFI 23-204 KADENAABSUP_I).

b. Aboveground Storage Tank (AST) Installation: If the contractor is installing a permanent aboveground fuel storage tanks as part of the project, it shall be installed in accordance with the 18WG AST STANDARDS, which are maintained by 718 CES/CEIE and are available upon request. The Contractor shall ensure that design drawings contain adequate detail to demonstrate that the AST will be installed in accordance with all applicable regulations. Each AST will be assigned a Tank ID Number by 718 CES/CEIE and this Tank ID Number shall be used on tank signage and in project documentation. After construction/installation of an AST, the Contractor shall contact 718 CES/CEIE at 634-2600 and the Fuels Management Flight (18 LRS/LGRF) at 634-7039 or 634-7037 to coordinate an initial inspection of the tank before it’s put in-service

(AFI 23-204 KADENAABSUP_I).

c. Underground Storage Tank (UST) Installation: As per PACAF UST Policy, USTs shall not be installed. Fuel storage tanks shall be installed aboveground, unless overriding requirements exist against aboveground installation such as safety, fire protection measures, or force protection measures. Installation of a UST requires the approval of 718 CES/CEIE and approval will only be granted if adequate justification is provided. To request approval for installation of a UST, the Contractor shall submit an Underground Fuel Storage Tank Approval Request to 718 CES/CEIE. The approval request must contain a detailed justification of the overriding requirements against installation of an AST. If a UST is approved for installation as part of a project, the Contractor shall ensure that design drawings contain adequate detail to demonstrate that the UST will be installed in accordance with all applicable regulations. After construction/installation of a UST, the Contractor shall contact 718 CES/CEIE at 634-2600 and the Fuels Management Flight (18 LRS/LGRF) at 634-7039 or 634-7037 to coordinate an initial inspection of the tank before it’s put in-service (AFI 23-204 KADENAABSUP_I).

d. AST Removal: When a facility with a fuel storage tank(s) is demolished, demolition of the tank(s) and associated infrastructure, including above-ground piping, underground piping to the building serviced by the tank, indoor piping to the equipment serviced by the tank, secondary containment curbing, tank saddles, tank pads, Oil Water Separators (OWS), grounding stations, signage, fencing around the AST, and sidewalks leading to the AST shall be included in the scope of the project.

e. UST Removal: The following standards shall be applied when removing a UST, as required by the UST Removal Procedures appendix of the PACAF UST Policy:

i. Site Specific Health and Safety Plan: The Contractor shall ensure that the project’s Site Specific Health and Safety Plan addresses the particular substance or substances in the UST and addresses removal procedures.

ii. Before Removing Tank: Notify 718 CES/CEIE (Environmental Branch for Army projects) at least 24 hours before removing tank. Deactivate any electrical power connected to the tank or associated infrastructure. Clean the tank (triple rinse) and render tank inert (vapor must not exceed 10% Lower Explosive Limit for the substance(s) that were in the tank).

iii. Excavation: Place barricades around all excavations, excavated soils, removed tanks, and equipment until completion.

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iv. Tank Cutting: Cut a 2 foot by 2 foot opening on each side of the tank to prevent reuse, paint the Tank ID Number (obtained from 718 CES/CEIE) and date of removal on the tank, and take photos for documentation purpose.

v. Soil Removal: If exposed free product and/or obviously contaminated soil is encountered during UST removal, contact 718 CES/CEIE immediately. When a leaking UST is removed, exposed free product and/or obviously contaminated soil in the immediate vicinity of the tank will be removed and appropriately disposed of (JEGS, Chapter 19). If additional contaminated soil is present beyond the immediate vicinity of the tank, 718 CES/CEIE will provide additional guidance on necessary actions. Segregate clean soil from the contaminated soil. Only clean soil will be used as backfill. If the soil is contaminated with Petroleum, Oil, and Lubricants (POL), it shall be disposed of in accordance with local regulations. If it is contaminated with hazardous substances, the contractor shall dispose of it in accordance with Section 3.01.D.4 of this part. If additional information is needed, consult with 718 CES/CEIE or the Environmental Branch for Army projects.

f. Fuel Storage Tank Installation/Removal Report: If an AST/UST is installed or removed as part of the project, the Contractor shall prepare a Fuel Storage Tank Installation/Removal Report and provide it to 718 CES/CEIE within 30 days of the completion of site work. At a minimum, the report shall include the following:

i. Summary of work conducted;

ii. Installation/Removal date for each installed/removed storage tank;

iii. Date placed in service, capacity, manufacturer name, model number, and serial number for each new AST/UST;

iv. As-built drawings showing the removed AST/USTs and/or the newly installed AST/USTs and associated infrastructure;

v. Copy of the Manufacturer’s Operations & Maintenance Manuals and product information;

vi. Copy of the Manufacturer’s Warranty Cards;

vii. The report will also contain photo documentation of the AST/UST installation/removal process for each tank. Photos will portray site conditions before and after installation/removal, the open excavation before the UST is covered or removed and similar pictures for piping to the building, photos of the tank after excavation but before removal, photos of the tank after excavation showing any contamination, photos of the tank showing the bottom of the tank after removal and photos of each tank after holes have been cut in the ends. Photos of each AST after removal with holes cut in the ends. Photos of excavated piping in sufficient numbers to show the entire length of the piping to document any contamination and representative pictures of areas where contamination is removed before the excavation is closed. A short narrative shall accompany each photo describing the content of each photo.

7. Historical and Cultural Resources

Notification of Discovery of Historical or Cultural Items: The Contractor shall immediately report to 718 CES/CEIE any historical and archaeological items or human remains discovered in the course of work. Stop work in the immediate area of the discovery until the site is evaluated by 718 CES/CEIE and the CO provides direction. The Contractor shall be responsible for completing official paperwork on the discovery. Contact the 718 CES/CEIE Cultural Resources Manager at 634-2600 for more details.

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8. Natural Resources

a. Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent, or improved, condition upon completion of work.

The Contractor shall confine activities to areas defined by the drawings and specifications.

Environmental protection shall be conducted as follows:

i. Except in areas indicated on the drawing or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources, including trees, shrubs, vines, grasses, topsoil, and land forms without the CO’s permission. Trees, shrubs and other vegetation not identified for removal shall be protected against removal, injury, defacing and scarring - no ropes, cables, or guys shall be fastened to or attached to any trees for anchorage unless specifically authorized. Where such emergency use is permitted, the Contractor shall provide effective protection for land and vegetation resources at all times and shall be responsible for any resultant damage.

ii. All Banyan trees must be preserved and protected. Banyan trees mark the villages and are used as landmarks for the Okinawans. Any banyan tree requiring destruction or removal must first be coordinated with the 18 CEG/CC, or in his absence with the 18 CEG/CD.

Protect existing trees that are to remain, which may be injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas.

Remove trees with 30 percent or more of their root systems destroyed. For Army projects, any banyan tree requiring destruction or removal must first be coordinated with the Chief of Okinawa Public Works or the designated representative.

iii. Replacement: Remove trees and other landscape features scarred or damaged by equipment operations and replace with equivalent, undamaged trees and landscape features, including reseeding. Exotic plants should not be introduced to the installation and indigenous trees/shrubs should be planted as much as possible. Obtain CO approval before replacement.

iv. Remove traces of temporary construction facilities such as haul roads, work areas, structures, foundations of temporary structures, stockpiles of excess or waste materials, and other signs of construction. Grade temporary roads, parking areas, and similar temporarily used areas to conform to surrounding contours.

9. Polychlorinated Biphenyls (PCB)

a. Materials: Ballasts, capacitors, transformers, Paper Insulated Lead Covered (PILC) Cable, and such that contain PCBs greater than 0.5 mg/kg are prohibited from being used in construction, remodeling, or maintenance. Contractor must provide manufacturer certifications that materials utilized do not contain PCBs greater than 0.5 mg/kg and that such newly procured transformers and equipment shall have permanent labels affixed stating they are PCB-free (<0.5 mg/kg PCBs), per JEGS, Chapter 14. Purchase of electrical equipment and transformers containing PCBs greater than 0.5 mg/kg is prohibited on Kadena AB. Purchase of transformers containing PCBs greater than 0.5 mg/kg for Army Okinawa is also prohibited. Consult with the Electrical Systems Shop (18 CES/CEOFE) prior to the purchase of any transformer.

b. Light Ballasts/Capacitors: Contractor must provide a manufacturer certification stating that the ballasts/capacitors used in the project are non-PCB (< 0.5 mg/kg PCB) to 718 CES/CEIE and 18 CES/CEOFE. All ballasts/capacitors must be removed from the fixtures. Ballasts/capacitors

01 56 00-13 are to be separated based on country of origin (i.e., made in the US or Japan). Contact 718 CES/CEIE for guidance on turn-in procedures.

c. Transformers: Contractor shall provide a manufacturer certification stating that the transformers used in the project are non-PCB (<0.5 mg/kg PCB). Contractor shall sample transformers for the presence of PCBs using a local Japanese laboratory in accordance with Japanese disposal methods. Contractor is required to submit bilingual copies of the sample results and laboratory certifications to 718 CES/CEIE and 18 CES/CEOFE within 30 days of receipt. If lab results indicate any detectable amount of PCB, immediately contact 718 CES/CEIE for guidance on turn-in procedures for transformers.

d. Paper Insulated Lead Covered (PILC) Cable: Contractor shall provide a manufacturer certification stating that the PILC used in the project is non-PCB (< 0.5 mg/kg PCB) and non- Asbestos per JEGS Chapters 14 and 15. Contractor shall sample each run of cable for the presence of PCBs and Asbestos using a local Japanese laboratory in accordance with Japanese disposal methods. Asbestos test method is to be in accordance with JEGS C15.3.10.2.

Contractor is required to submit bilingual copies of the sample results and laboratory certifications to 718 CES/CEIE and 18 CES/CEOFE within 30 days of receipt. Contractor is required to submit bilingual copies of the sample results and laboratory certifications to 18 CES/CEOFE and 718 CES/CEIE within 30 days of receipt. If the lab results indicate that there are PCBs present in the PILC, contact 718 CES/CEIE for guidance on turn-in procedures.

Contractor shall take care when handling PILC. Prior to removal, the Contractor shall lay down tarps (blue poly sheets are acceptable) at the manhole and surrounding area. Cable shall be pulled in long runs, minimizing cuts, placed in a spool, and identified as to from which manhole they originated. Contractor shall seal ends of cable and any area where sheathing is compromised with splicing tape made for this purpose. A cover, such as a blue poly sheet, is to be placed over the spool of cable to prevent rainfall from contacting the cable. Cable is to be staged away from storm drains while awaiting results. Contractor shall place splices along with tarps and rags used in pulling cable in UN certified open-head drums and identified as to from which manhole they originated. Debris is to be cleaned up and containerized daily. If the lab results indicate that there is asbestos present in the PILC in concentrations above 0.1% by weight, the Contractor shall abate the asbestos in accordance with Section 13280A, Asbestos Hazard Control Activities.

10. Asbestos

a. No Asbestos Containing Materials (ACM): Material that contains asbestos in amounts greater than 0.1% by weight is prohibited from being used in construction, remodeling, or maintenance. Contractor will not use any material that is asbestos-containing material (ACM) as define in the JEGS i.e. Asbestos-Containing Material is any material containing more than 0.1% asbestos by weight.

b. Asbestos Sampling and Analysis Plan: If historical asbestos sampling data is not available for the building materials to be disturbed, asbestos sampling may be required prior to the start of the project. If the contractor is required to collect samples, an asbestos Sampling and Analysis Plan must be submitted and approved by 718 CES/CEIE & 18 AMDS/SGPB prior to sample collection. Reference special constructions specification 13280A – Asbestos Hazard Control Activities for specific details.

c. Asbestos Abatement & Disposal Plan: An Asbestos Abatement and Disposal Plan must be submitted and approved by 718 CES/CEIE and 18 AMDS/SGPB prior to starting asbestos

01 56 00-14 abatement. Reference special constructions specification 13280A – Asbestos Hazard Control Activities for specific details.

d. Asbestos Accident Prevention Plan: If asbestos abatement work is required, the Contractor shall prepare a written comprehensive site-specific Accident Prevention Plan (APP). Reference special constructions specification 13280A – Asbestos Hazard Control Activities for specific details.

e. Notification of Unexpected Discovery of Asbestos During Work: If the Contractor discovers previously untested building components suspected to contain asbestos and located in areas impacted by the work, the Contractor shall not disturb the suspect material. In such instances, the Contractor shall notify the CO and 718 CES/CEIE immediately. Reference special constructions specification 13280A – Asbestos Hazard Control Activities for specific details.

f. Signing of Asbestos Manifests Prior to Leaving the Installation: All asbestos waste shall be manifested and transported in accordance with JEGS 6-3.1(e) and 6-3.10 and applicable GOJ and Prefectural regulations. All asbestos waste leaving the installation to a Japanese facility will be accompanied by a serially numbered manifest to ensure a complete audit trail from point of origin to ultimate disposal. The Contractor and CO must ensure that a designated representative from 718 CES/CEIE signs the manifest prior to any waste being removed from the installation.

The CO and 718 CES/CEIE will each maintain a copy of the manifest.

g. Asbestos Disposal Manifests: A copy of the asbestos disposal manifest indicating final disposal must be provided to 718 CES/CEIE and the CO within 60 days after issuance. It will be kept for a minimum of five years. If a copy of the manifest is not received by the CO within 60 days after issuance, the government will investigate the Contractor’s work for transportation or disposal and report the findings to USFJ/J42E.

11. Lead-Based Paint

a. Non-Lead-Based Paint:

Contractor will use non-lead-based paint in construction, remodeling, or maintenance per JEGS, Chapter 17.

b. Lead-Based Paint Sampling Plan: If historical lead-based paint sampling data is not available for the building materials to be disturbed, lead-based paint sampling may be required prior to the start of the project. If the contractor is required to collect samples, Lead-Based Paint Sampling and Analysis Plan must be submitted and approved by 718 CES/CEIE & 18 AMDS/SGPB prior to sample collection. Reference special constructions specification 13283N – Removal/Control and Disposal of Paint with Lead for specific details.

c. Lead-Based Paint Abatement & Disposal Plan: A Lead-Based Paint Abatement and Disposal Plan must be submitted and approved by 718 CES/CEIE and 18 AMDS/SGPB prior to starting lead-based paint abatement activities. Reference special constructions specification 13283N –Removal/Control and Disposal of Paint with Lead for specific details.

d. Lead-Based Paint Clearance Sampling Results: Clearance sampling must be coordinated with 18 AMDS/SGPB for approval prior to tearing down the containment enclosure. The contractor will provide sample analysis results to the CO, 718 CES/CEIE, and 18 AMDS/SGPB.

18 AMDS/SGPB will provide approval for containment tear-down. The on-site QA will ensure

01 56 00-15 the site is returned to the base in proper condition and will notify the CO of the site status. 18 AMDS/SGPB and 718 CES/CEIE will not act as QA inspectors on-site.

e. Lead Waste Sample Results: The contractor must analyze lead waste for metals via Toxicity Characteristics Leaching Potential (TCLP) (exempted for Mercury) and provide the sample analysis to 718 CES/CEIE for proper lead waste disposal. Lead waste must be disposed of by 718 CES/CEIE as a hazardous waste. See Section 3.01D.4 for Hazardous Waste requirements. If the material is to be recycled, the lead paint may not need to be abated prior to turn in to the recycle contractor. Coordination between the recycling contractor and the project contractor must be established to ensure that the materials will be accepted without lead abatement.

12. Spill Prevention and Response

a. The Contractor shall conduct all operations in a manner that prevents spills of POL and Hazardous Substances. Spill prevention measures are detailed in the 18WG SPRP and shall be followed by the Contractor. The Contractor is required to familiarize personnel with spill prevention and response procedures, fire suppression systems, and MSDSs for all materials used and/or stored on the project site.