Attachment_1__PWS_Sports_Officials_for_Adult_and_Youth_22_October_14.pdf

RFQ NO. FA5270-15-T-0005

Attachment 1, PWS

PERFORMANCE WORK STATEMENT

FOR

Intramural, Varsity, and Youth Sports Officiating Services, Okinawa, Japan

18 FSS Kadena AB, Okinawa Japan October 2014

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE NUMBER

I. DESCRIPTION OF SERVICES 3-7

II. SERVICES SUMMARY 7

III. GOVERNMENT FURNISHED PROPERTY 7

IV. APPENDICES 7

1.1. Description of Services:

For non-personal services, the contractor shall provide all personnel, transportation, equipment, uniforms, tools, materials, supervision and other items necessary to perform intramural, varsity, and youth sports officiating services as defined in this Performance Work Statement (PWS). The work performance shall be performed in flag football, basketball, volleyball, soccer, and softball programs conducted by the Risner Fitness and Sports Complex and the Youth Sports Program.

Each contest will utilize their current season by-laws and rules in addition to providing referees, scorekeepers, and timekeepers in accordance with the current approved price list for their respective sport.

1.2. Special Qualifications

1.2.1. Contractor shall, at a minimum, be trained and certified by a local or national officiating organization, knowledgeable of game rules and techniques, and be fully capable of properly officiating all sports as mentioned in paragraph 1.1.

1.2.2. Contractor shall be able to read, speak, write, and understand English fluently. Contractor must be able to clearly articulate information to customers.

1.2.3. Contractor shall behave in a professional manner when dealing with the athletes, Risner Fitness & Sports Complex, and Youth Sports staff pursuant to established National Collegiate Athletic Association, National Intramural Recreation Sports Association, United States of America Volleyball Association, and Amateur Softball Association of America, Little League Baseball, National Federation of State High School Associations and Federation Internationale de Football Association standards mentioned in each current season by-laws for the respective sport.

1.2.4. Assist the Fitness Center Director, Sports Director (or designated representative) and Youth Sport Director (or designated representative) in preparing the monthly and seasonal sports calendars.

1.2.5. Contractor will dress in the appropriate referee attire an adhere to professional standards of dress and appearance suitable for athletic programs pursuant to established National Collegiate Athletic Association, National Intramural Recreation Sports Association, United States of America Volleyball Association, Federation Internationale de Football Association, Amateur Softball Association of America, Little League Baseball, and National Federation of State High School Associations standards.

1.2.6. Contractor must attend a mandatory quarterly orientation and sports program planning meeting offered by the Fitness Center Director, Sports Director (or designated representative) and Youth Sport Director (or designated representative before and during the work performance period.

Contractor will be given two weeks advanced notice prior to attending these meetings.

1.2.7. Contractor will perform tasks in accordance with league by-laws and AFI 34-266, Air Force Fitness and Sports Programs; and this PWS.

1.2.8. Contractor will inform sports officials of any modification to the rules or schedule for a particular sporting event being officiated.

1.2.9. Government will notify the contractor as soon as possible when schedule changes occur. If contractor is not notified at least three (3) hours prior on the day a game is cancelled, the contractor will be paid 100 percent of the service unit price for the scheduled game.

1.3. General Information. Contractor may cancel or postpone a game before, after or during a contest if the following circumstances occur:

1.3.1. Flagrant or disorderly conduct by players or spectators that endangers health and/or safety of the participants.

1.3.2. Inclement weather.

1.3.3. Playing area unsafe for play.

1.3.4. Safety equipment not available for play.

1.3.5. Implementation of Typhoon Condition 2 or higher.

1.4. Substitute Contractors

1.4.1. Substitute contractors may provide the services herein mentioned at no additional cost to the Risner Fitness and Sports Complex or government at no cost. Subcontractors will be pre-approved by the Contracting Officer by submitting documentation that illustrates required certifications as cited by this PWS.

1.5. Professional Environment

1.5.1. Contractor and any subcontractor will promote an environment that complies with DoD and Air Force directives prohibiting unlawful discrimination and sexual harassment. This environment will be free from personal, social, or institutional barriers based on race, color, religion, sex, or national origin. The contractor and any subcontractor will report any suspected problems or violations made by any volunteers to the Fitness Center Director and Youth Director or the 18th Force Support Squadron chain of command for review and/or investigation.

1.6. Hours of Operation and Holidays

1.6.1. Contractor work performance period shall normally occur during the following hours:

1730 through 2230, Monday through Friday. For youth sports, the contractor work performance period shall also include Saturdays from 0900 to 1800 hours.

1.6.2. Any change to this schedule must be coordinated and agreed upon with the Fitness Center Director, Sports Director, orYouth Sports Director. Contractor may attend fitness and sports complex training, at no additional cost to the government, in order to stay informed on the most current programs and community information, services, and activitites.

1.6.3. Recognized Holidays: Contractor is not required to provide service on the following days:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February

Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1.7. Security Requirements

1.7.1. Physical Security: Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation.

1.7.2. Identification and Base Passes: Contractor shall obtain identification cards and base passes for self and vehicle. Application shall be coordinated through the Contracting Officer or esignated representative. At time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards and base passes to the Contracting Officer within 24 hours.

1.7.3. Classified Information: Contractor shall safeguard all sensitive and For Official Use Only (FOUO) information that the contractor maybe subjected to during the course of fulfilling this contract. Contractor personnel shall not disclose sensitive and FOUO information to any personnel or agencies, Government or civilians who do not have a verifiable need to know of that information.

1.8. Contractor Personnel

1.8.1. Contract Manager: Contract manager shall be responsible for the performance of work and shall have full authority to act for the contractor on all matters relating to daily contract operations.

Prior to start of the contract, the name of this person and an alternate(s) who can act in the contract manager’s absence shall be designated in writing to the Contracting Officer. Contract manager and alternate(s) must be able to read, write, and speak English.

1.8.2. Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, general well-being, or operational mission of the installation and its population.

1.8.2.1. Contractor personnel shall present a clean, neat appearance, and be easily recognized.

This may be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges that contain the company name and employee’s name. Contractor shall provide clothing or badges to employees.

1.8.2.2. Alcohol, tobacco, or drugs are not permitted in the interior of any government building or work area.

1.8.3. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Absence at any time shall not constitute an excuse for non-performance under this contract.

1.8.4. Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the US Government, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulations. Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to Air Force policies.

1.9. Termination

1.91. Contractor agrees to utilize only experienced, responsible and capable people in the performance of work. The Contracting Officer may require that the Contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.9.2. Contracting Officer, in writing, may require that the Contractor be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes, but is not limited to being improperly attired, using profane language, and abusing or disobeying base/host country rules of conduct or regulations.

2.0. Insurance

2.0.1. Japanese Road Laws

a. Contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

(1) Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or within due cause.

(2) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

b. The agency managing a road may when there is reasonable cause for him/her to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of leading or traveling or operation of the vehicle.

2.0.2. Required Insurance (in addition to required Japanese Law)

a. Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

Type: Automobile Property Damage Insurance Amount: ¥3,000,000.00 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000.00 or Dollar equivalent.

All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

b. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the US Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

c. Contractor agrees to insert the substance of this clause, including this paragraph in all subcontracts hereunder.

2.1. Submission of Invoices

SUBMISSION OF INVOICES: Contractor shall submit an original, plus three (3) copies of the invoice no later than the second (2nd) workday of each month to the following:

Adult Youth

18 FSS/FSVS 18 FSS/ FSFYS

Attn: Risner Fitness & Sports Complex Attn: Youth Sports and Fitness Unit 5135 Box 10 Unit 5135 Box 10

APO AP 96368-5135 APO AP 96368-5135

Kadena AB, Okinawa, Japan Kadena AB, Okinawa, Japan

An invoice is a written request for payment under the contract for supplies delivered and services rendered. Each summary invoice shall be annotated and signed by the contractor or his/her designated representative that the charges are true and accurate.

In order to be proper, an invoice should include (and in order to support the payment of interest penalties), must include the information required:

(i) Invoice date;

(ii) Name of Contractor;

(iii) Contract Number;

(iv) Date of sale and original receipts for items to be reimbursed;

(v) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment;

(vi) Any other information or documentation required by the contract

(vii) While not required, the Contractor is strongly encouraged to assign an identification number to each invoice.

Fitness Center Director and Youth Director will verify that all services have been performed in a satisfactory manner and accept services performed by generating, signing, and forwarding an original, plus three (3) copies of the DD Form 250, Material Inspection and Receiving Report, with the original invoice and call log register to DFAS Japan at the address below and one (1) copy of each to the 18th Contracting Squadron representative within three (3) working days from processing.

DFAS-CVNF/JA – JAPAN AIR FORCE

AI R FORCE VENDOR PAY

UNIT 5520

APO AP 96328-5220

2.2. Quality Assurance

The Government official selected to monitor quality assuarance may observe the contractor or subcontractor at any time to assure that the tasks and services are being performed in accordance with established guidelines.

SECTION II.

SERVICE SUMMARY (N/A)

SECTION III.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES (N/A)

APPENDICES

N/A