Evaluation_Criteria_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to change our evaluation from Low est Price Technically Acceptable (LPTA) to Price, Past Performance Trade Off (PPT). All other Terms and Conditions remain the same. Please refer to FAR 52.212-1, FAR 52.212-2 and Addenda for more information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Oct-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA5270-15-T-0005

X 9B. DATED (SEE ITEM 11)

23-Oct-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Oct-2014

CODE

18 CONS/LGCA

POC: WEINKAUF, SHANDR

UNIT 5199, BLDG 99 KADENA AB

APO AP 96368

FA5270 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA5270-15-T-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADDENDUM 52.212-1

ADDENDUM TO FAR 52.212-1,

INSTRUCTIONS TO OFFERORS - -COMMERCIAL ITEMS

FAR Clause 52.212-1, Instruction to Offerors- Commercial Items (APR 2014), is hereby tailored in accordance with the following:

52.212-1 (c) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the process in its offer firm for 60 calendar days from the date specified for receipt of offer.

52.212-1 (e) is hereby tailored to read as follows: Multiple offers will NOT be accepted.

52.212-1 (h) is here by tailored to read as follows: No multiple awards will be made.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I - Price, and Part II - Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

C. Specific Instructions:

1. PART I – PRICE

(a) Include any discount terms; contractor information such as address, telephone number, and email address;

contractor/offeror name and title of signer; contractor/offeror signature, and date signed. In doing so, the offeror accedes to the contract terms and conditions as written in this solicitation, with attachments. These sections constitute the model contract.

(b) Insert proposed unit and extended prices in the Schedule B of the 1449 solicitation document. The extended amount must equal the whole dollar or yen unit price multiplied by the number of units.

(c) Complete all necessary fill-ins and certifications in provisions. The provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, shall be returned in its entirety with the offer.

3. PART II – PAST PERFORMANCE INFORMATION - Limited to no more than 2 pages per contract reference (not to exceed 3 references) containing information described in paragraphs (a) below. Only references for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires).

(a) Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an unacceptable past performance evaluation rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered.

(b) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

i. Requirements of this solicitation and Performance-based Work Statement (PWS), and Government standards and regulations pertaining to the PWS.

ii. Evaluation Factors for Award in 52.212-2 of this solicitation.

iii. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this solicitation’s 52.212-1, will not be read or evaluated, and will be removed from the proposal. Refer to Table 1.1 below.

Table 1.1 - Proposal Organization

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I Price

1 1449 Schedule B

II Past Performance (maximum of 3 references)

1 6 (2 Page Limit per Reference)

iv. Format for proposal Parts I and II shall be as follows:

(A) The proposals will be 8 1/2” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(B) A page is defined as one face of a sheet of paper containing information.

(C) Typing shall not be less than 12 pitch.

(D) Elaborate formats, bindings or color presentations are not desired or required.

GENERAL INFORMATION

1. CONTRACTOR INQUIRIES: Formal communications/inquiries, such as requests for clarifications and/or information concerning the solicitation, MUST be submitted in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and/or paragraph number on the Question Form. Offerors shall submit the questions by email to shandra.weinkauf@us.af.mil. All questions must be forwarded No Later Than 4:00 pm, 31 October 2014 (Japan Standard Time) to ensure that the Contracting Officer has sufficient time to post responses on FedBizOpps.

2. PROPOSAL SUBMISSIONS:

(a) All offers must be submitted to:

18 CONS/LGCA

Attn: Shandra Weinkauf Unit 5199, Bldg 99

APO, AP 96368

Kadena Air Base, Okinawa, Japan

(b) INFORMATION REGARDING SUBMISSION OF OFFER: Hand carried offers must be deposited in the bid depository located at 18 CONS/LGCA, Bldg 99, Kadena AB, Okinawa The sealed envelope or package used to submit your offer must show the time and the date specified for the receipt, the Solicitation Name (Sports Officials for Kadena AB, Okinawa, Japan), and the name and address of the offeror. There is a time and date stamp at the drop location. Electronic offers will be accepted via email to shandra.weinkauf@us.af.mil. All submissions must be turned in to 18th Contracting Squadron (18 CONS)/LGCA, Kadena Air Base, Okinawa, Japan by 4:00 pm, 21 November 2014 (Japan Standard Time); either hand carried or electronic offers.

(c) Offerors are cautioned that 18 CONS/LGCA, Bldg 99, Kadena AB, Okinawa has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING OFFERS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late offers will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

(End of Provision)

ADDENDUM 52.212-2

Addendum to FAR 52.212-2 Evaluation – Commercial Items

BASIS FOR CONTRACT AWARD:

This is a Performance Price Tradeoff (PPT) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures, and Appendix A, 04 March 2011. These regulations are available electronically at the Air Force (AF) FARSite, http://farsite.hill.af.mil. The Government will select the proposal with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. Contract(s) may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the best value to the Government. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

The evaluation process shall proceed as follows:

(b) Price Evaluation. The Government will rank all responsive offerors by price. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Schedule B of the 1449 Solicitation by the proposed unit price for each Contract Line Item Number to confirm the extended amount for each. The price evaluation will document the reasonableness and completeness of the proposed total evaluated price. The Government reserves the right to perform price realism analysis.

(c) Past Performance. Finally, the Government will seek recent and relevant performance information on all offerors based on the references provided by the offeror and data independently obtained from other Government or commercial sources.

Recent performance information includes relevant contracts performed for the Department of Defense, Government of Japan, US Government agencies, and commercial customers within the last three (3) years from the issuance date of the solicitation.

Relevant performance includes performance of efforts involving the performance of Sports Officials efforts that are similar in scope, magnitude, and complexity to the effort described in this solicitation.

The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to provide this service that meet the solicitation requirements based on the offeror’s demonstrated record of performance. Past performance regarding predecessor companies who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror.

Past Performance will be rated on an “Acceptable” or “Unacceptable” basis (refer to Table 2, Past Performance Ratings).

Table 2, Past Performance Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(d) Integrated Assessment. The Government reserves the right to award a contract to other than the lowest price offer. The Government intends to award a single firm fixed price award to the offeror that has acceptable past performance, and is the lowest price.

Subjective judgement on the part of the Government is implicit in the evaluation process. Compliance with evaluation criteria is determined solely by the Government.

Offerors are cautioned to submit sufficient information and in the format specified in the FAR 52.212-1 and/or its addendum. Offerors may be asked to clarify certain aspects of their offer (for example: the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for offer revision.

The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of Provision)

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Past Performance

(ii) Price

Past Performance is approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)