FA5270-15-R-0002_RFI_4.pdf

Questi on #

Page Section Paragraph Question Answer

1 9 PWS Section 3.4.2 DOES THIS COMPLY FOR EXISTING CONTRACT? Yes

III Phase Out 2 4 PWS Section 1.3.1.24 FOR THE EXTERIOR WINDOWS AT BLDG. 626, DO WE

NEED TO

Yes

I Windows SET UP SCAFFOLDING OR BUCKET BOOM TRUCK TO

CLEAN

EXTERIOR WINDOWS FOR THE 2ND AND 3RD FLOOR?

Question #1 Answer is YES.

FA5270-13-C-0004 (Current CAMS Contract) clearly states as below:

3.1. PHASE OUT

3.4 1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of this contract.

3.4.2. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

3.4.3. The contractor takes over the contract shall be allowed to start setting up its operation 30 calendar days prior to the start date of the contract with the approval and verification by COR. In response to the approval and verification, COR will ensure to provide any necessary coordination. Any damage to the government property or incumbent conractor shall be covered by the contractor for any action approved and verified by COR initially. The contractor will keep its own inventory of material, equipments from incumbent contractor and the government.

Question #2 Answer is YES.

Based on below clauses in the PWS, the contractor needs to prepare and provide safe working environment to protect the employees during their cleaning service operation. Thus basic and minimum fall protection required on KAB safety policy needs to be applied.

4.14.20. COMPLIANCE WITH LAWS AND REGULATIONS: The contractor shall be knowledgeable of and comply with all applicable federal and local laws, regulations, and requirements regarding environmental protection to include, but not limited to those specified under EPA, OSHA, JEGS and/or NIOSH. The contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

4.14.22. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.14.23. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.14.24. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.14.25. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.14.26. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.14.27. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.14.28. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.14.29. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.14.30. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.14.31. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.14.32. Emergency Action Plan: The contractor shall prior to the first day of the first performance period provide the CO an Emergency Action Plan. The Emergency Action Plan shall include fire prevention, response procedures, and contact numbers for the Kadena AB Fire Department. The Emergency Action Plan once approved by the CO shall be implemented by the contractor at the start of the first performance period. A copy of the Emergency Action Plan with contact numbers for the Kadena AB Fire Department shall be posted next to each phone in each government provided facility.