FA524026S3003 PWS 36 CES CEF Flightline Fire Extinguisher Maintenance.pdf

PERFORMANCE WORK STATEMENT

36 CES/CEF FLIGHTLINE FIRE EXTINGUISHER MAINTENANCE

ANDERSEN AFB, GUAM

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS

1.1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, transportation, supervision, and other non-personal services necessary to perform the mandatory 6-year maintenance, inspection, testing, and certification of nineteen (19) 150lb clean-agent wheeled flightline fire extinguishers. All services shall be executed in strict accordance with (IAW) NFPA 10 (Chapters 7 & 8), NFPA 408 (Chapter 6), and Original Equipment Manufacturer (OEM) guidelines. Maintenance shall be conducted at the contractor's off-base facility, with the contractor retaining full responsibility for the secure pickup and return delivery of all units from AAFB Fire Station 1 (Building 17002).

1.1.2 Logistics, Scheduling, and Turn-Around-Time (TAT): To prevent flight-safety gaps and ensure continuous flightline readiness, the contractor shall adhere to the following logistics constraints:

1.1.2.1 Staged Rotation: Maintenance shall be performed on a staged rotation of no more than four (4) wheeled units at any given time.

1.1.2.2 Turn-Around-Time (TAT): Replacement or maintenance TAT shall not exceed five (5) calendar days per batch.

1.1.2.3 Coordination: To ensure the 5-day TAT is met, the Contractor shall coordinate pickup and delivery times with the Fire Department Program POC at least 24 hours in advance to ensure government personnel are available to receive the units at Building 17002.

1.1.3 Equipment Specifications & Maintenance Tasks: The contractor shall perform 6-year maintenance IAW NFPA 10 on the following nineteen (19) Government-owned units:

• Eighteen (18) Amerex Model 775/776R 150lb Wheeled Novec 1230 Extinguishers (NSN: 4210-01-610-6985)

• One (1) Amerex Model B674/B675 Extinguisher (NSN: 4210-01-662-6385)

The contractor shall replace any damaged or degraded parts, including O-rings, seals, gauges, valve stems, wheels, and any other key components necessary to ensure extinguishers are fully operational. The contractor shall refill extinguishers to manufacturer specifications in the event of any clean agent loss and affix a durable label or stamp on each extinguisher verifying that the 6-year maintenance and annual inspection were accomplished. After maintenance is accomplished all extinguishers will be fully operational and filled to operating pressures.

1.1.3.1 Unserviceable/Beyond Economical Repair Units

In the event an extinguisher is inspected and determined to be unserviceable, condemned, or Beyond Economical Repair (BER) according to NFPA 10, DOT regulations, or OEM specifications (e.g., severe cylinder pitting, cracked threads, or failed hydrostatic testing), the contractor shall immediately halt maintenance on that specific unit. The contractor shall not dispose of the unit. The contractor shall notify the Fire Department Program POC within 24 hours and provide a written justification detailing the exact cause for condemnation. The contractor shall return the unserviceable, empty unit to Building 17002 (Fire Station 1) along with the other serviced units in that batch.

1.1.3.2 Service Completion Report: Upon return of each batch of serviced units, the Contractor shall submit a Service Completion Report to the Fire Department Program POC. This report shall detail the following for each wheeled unit, identified by its serial number:

• Date of Service.

• A checklist of all NFPA 10 and NFPA 408 required tests and inspections performed.

• The result of each test (Pass/Fail).

• A list of any parts replaced or repairs made.

• The final certification and “Date of Next Required Service” label applied to the unit.

In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the Program POC's findings within 10 workdays of the submission of the deliverable by the contractor. The project manager is responsible for the final inspection and acceptance of all deliverables under this delivery order.

1.1.4 Technician Qualifications

The contractor shall provide a workforce possessing the skills, knowledge, and certifications necessary to safely and effectively execute the requirements of this PWS. Prior to commencement of work, the contractor shall provide documented proof (Deliverable 002) that all personnel performing maintenance, testing, and transportation meet the following minimum qualifications:

• Clean-Agent Certification: Technicians must be formally trained and certified in the maintenance and recharging of clean-agent fire suppression systems (specifically Novec 1230 and Haolotron 1230), ensuring compliance with EPA regulations regarding the safe handling and recovery of halocarbons.

• OEM Competency: Technicians must possess verifiable training or certification from the Original Equipment Manufacturer (OEM - Amerex) or a recognized national fire protection accreditation body for the specific models serviced.

• High-Pressure Cylinder & Transport Certifications: Any personnel transporting or performing 6-year testing on pressurized cylinders must comply with Department of Transportation (DOT) Hazardous Materials (HazMat) handling requirements. If hydrostatic testing is performed, the servicing facility/technician must possess a valid DOT Retester Identification Number (RIN).

1.2 Period of Performance (PoP): The Period of Performance shall exceed 12-months.

1.3 LIABILITY: The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards. The Contractor shall assume full liability for the wheeled units upon taking physical custody for transport and maintenance. Any damage or loss occurring off-site or during transit shall be remediated by the Contractor at no additional cost to the Government.

1.4 GOVERNMENT FURNISHED SERVICES: The government will provide emergency medical transportation and treatment if required. The contractor shall reimburse the Government for the cost of these medical services at current rates.

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION: The normal hours of operation for the project are from 0730 to 1630, Monday through Friday, excluding holidays and PACAF Family days.

2.2 CONTRACTOR PERSONNEL: The contractor shall provide point of contact (POC) for all contractual matters during all hours of operation until services are completed.

3. SECURITY

3.1 PASS AND IDENTIFICATION ITEMS: Escort will be provided to the contractor by Andersen Fire Department personnel. The contractor shall ensure that the contactors have proper identification, that is real-identification compliant (real-ID driver’s license w/ gold star or passport) or a driver’s license accompanied with a birth certificate to get on to the installation.

3.2 RETRIEVING IDENTIFICATION MEDIA: The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc.

3.3 TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

• Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

• Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

• All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

3.4 WEAPONS, FIREARMS, AND AMMUNITION: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Andersen AFB.

3.5 FOR OFFICIAL USE ONLY (FOUO): The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.6 REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.7 PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.8 CONTROLLED/RESTRICTED AREAS: The contractor shall implement local base procedures for entry to AF Controlled/Restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by 36 CES security manager before restricted area badges (RAB) will be issued. Employees must have a completed and favorable NACI investigation before receiving a RAB. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

3.9 MILITARY EXERCISES: No compensation will be claimed for any delays resulting from re-entry procedures due to exercises.

4. QUALITY ASSURANCE: The Government will evaluate the contractor’s performance under this contract in accordance with the Performance Thresholds in Technical Exhibit 1. This plan is solely maintained by the Government and is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rates(s).

TECHINCAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Objective

PWS

Ref.

Performance Standard Acceptable Quality Level

(AQL)

Surveillance Method

(SS-1) 6-Year

NFPA 10

Maintenance Service

1.1.3 All 20 clean-agent

wheeled units must be serviced, tested, sealed, and labeled in strict compliance with NFPA 10 and NFPA 408 standards.

100% Compliance (Zero tolerance for faulty seals or missing labels)

100% Government inspection of all units upon delivery back to Building 17002.

(SS-2):

Logistics, Scheduling, and Turn-Around- Time (TAT)

1.1.2 Contractor shall complete

maintenance and return units in staged rotations (max 4 units at a time) within five (5) calendar days of pickup.

95% On-Time Delivery across all batches

Log and schedule comparison maintained by the Fire Department Program POC.

(SS- 3):

Technician Qualifications

1.1.4 All service personnel

performing maintenance must possess and maintain active certifications for clean-agent systems (Novec 1230 and Haolotron 1230), OEM competency, high pressure cylinder & transport certifications.

100% Certified Personnel

Review of Deliverable 002 (Certifications of Technician Qualification) by the Contracting Officer.

TECHINCAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Number

PWS

Reference/Deliverable

Title

Frequency Number of

Copies

Medium/Format Submit To

0001 1.1.3.2 Service Completion Report w/ test report per serial number

Upon delivery of serviced units

1 Electronic Submission

Fire Department

Program

POC

0002 1.1.4 Certifications of Technician Qualification

Within five (5) calendar days of contract award

1 Electronic Submission

CO