FA524025QM118 - Combined Synopsis-Solicitation CO signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

28 July 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025QM118

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220 – Radio and Television Broadcasting and Wireless Communications

Equipment Manufacturing

SIZE STANDARD: 1,250 Employees

SUBJECT: 36 EAMXS Consolidated MOCC Radios, Andersen AFB, Guam

RESPONSE DATE: 27 August 2025 at 1300 Chamorro Standard Time (CHST)

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-04, effective date 11 June 2025, Defense Federal

Acquisition Regulation Supplement change effective 17 January 2025, and Department of the

Air Force Federal Acquisition Regulation Supplement DAFFARS change effective 16

October 2024.

III. Offeror is to propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of

Issue

Unit

Price

Extended

Price

Consolidated MOCC Radios

(Hardware, Software, Infrastructure)

– To include Shipping and

Installation in accordance with details listed in Attachment 2 - 36 EAMXS

Consolidated MOCC Radios SOW

FA524025QM118

1 LOT

Warranty (1 Year) in accordance with details listed in Attachment 2 - 36

EAMXS Consolidated MOCC Radios

SOW FA524025QM118

1 LOT

Total

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: 1 YEAR (STANDARD) Discount Terms:

V. Shipping and Delivery Information:

Direct Delivery Method (FOB Destination)

Delivery Date: 120 DayAfter Receipt of Offer (ARO)

Delivery Address:

Attn: SSgt Christopher S. Stone Local Address:

36 MXG/EAMXS

Bldg 17000 Arc Light Blvd

Andersen Air Force Base Yigo, Guam 96929

APO Address:

36 MXG/EAMXS

Bldg 17000 Arc Light Blvd

APO, AP 96543-4009

VI. Interchanges: The government intends to award a purchase order without Discussions with respective offerors. However, the Government may conduct interchanges with one, some, none or all offerors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph

III of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph IV of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

d. Offerors other than small business concerns shall submit a subcontracting plan in accordance with FAR 52.219-9. Failure to provide an acceptable plan may render the offeror ineligible for award.

i. Subcontracting Plan Submission Requirements

a) In accordance with FAR 19.702 and DFARS 219.704, offerors other than small businesses shall submit an acceptable Individual Subcontracting Plan with their proposal. The plan shall comply with the requirements outlined in FAR 19.704 and DFARS 219.704 and must include separate percentage and dollar goals for subcontracting with:

• Small Businesses (SB),

• Small Disadvantaged Businesses (SDB),

• Women-Owned Small Businesses (WOSB),

• HUBZone Small Businesses,

• Veteran-Owned Small Businesses (VOSB), and

• Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

b) The subcontracting plan must be submitted as a separate attachment and clearly labeled. Offerors are encouraged to use the template provided in the solicitation attachments - Attachment 3 – Subcontracting Plan Template

VIII. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, under the Lowest Price evaluation process.

The following factors shall be used to evaluate offers:

i. Price

a) The Contracting Officer shall conduct a price analysis in accordance with

FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

ii. Acceptability in accordance with (IAW) solicitation and statement of work and subcontracting plan will be evaluated for acceptability only.

Rating Description

Acceptable

Offer clearly meets the minimum requirements of all specifications provided in Attachment 2 - 36

EAMXS Consolidated MOCC Radios SOW

FA524025QM118 and Acceptable Subcontracting

Plan

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 2 - 36 EAMXS Consolidated MOCC

Radios SOW FA524025QM118 or provides an

Unacceptable Subcontracting Plan

a) Evaluation of Subcontracting Plan

1. The Government will evaluate each subcontracting plan for compliance with FAR 19.704 and DFARS 219.704. Plans will be assessed on the extent to which the offeror demonstrates a commitment to providing subcontracting opportunities to small business concerns, including all applicable socio-economic categories.

2. The evaluation will consider:

a. The realism and attainability of the goals;

b. The methodology for identifying and soliciting small businesses;

c. The offeror’s past performance in meeting subcontracting goals (if applicable);

d. The clarity and completeness of reporting, recordkeeping, and compliance measures;

e. The qualifications and responsibilities of the individual administering the plan.

3. While the subcontracting plan will not be scored numerically, a plan determined to be unacceptable may render the offeror ineligible for award.

iii. Delivery terms.

a) Acceptable delivery period. Offers that exceed a total delivery period of

120 calendar days ARO may be deemed unacceptable.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will evaluate quotes starting from the lowest priced offer until at least two proposals are found “acceptable.” Award will then be made to the lowest priced, acceptable offeror. If only one “acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

b. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items are included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XII. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 1 – Clauses and Provisions - FA524025QM118.

XIII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting

Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for

Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

DFARS 252.219-7003 SMALL BUSINESS SUBCONTRACTING PLAN (DOD

CONTRACTS)—BASIC (DEC 2019)

This clause supplements the Federal Acquisition Regulation 52.219-9, Small Business

Subcontracting Plan, clause of this contract.

(a) Definitions. As used in this clause—

“Summary Subcontract Report (SSR) Coordinator” means the individual who is registered in the Electronic Subcontracting Reporting System (eSRS) at the Department of Defense level and is responsible for acknowledging receipt or rejecting SSRs submitted under an individual subcontracting plan in eSRS for the Department of

Defense.

(b) Subcontracts awarded to qualified nonprofit agencies designated by the Committee for

Purchase From People Who Are Blind or Severely Disabled (41 U.S.C. 8502-8504), may be counted toward the Contractor’s small business subcontracting goal (section

8025 of Pub. L. 108-87).

(c) A mentor firm, under the Pilot Mentor-Protege Program established under section 831 of Public Law 101-510, as amended, may count toward its small disadvantaged business goal, subcontracts awarded to—

(1) Protege firms which are qualified organizations employing the severely disabled; and

(2) Former protege firms that meet the criteria in section 831(g)(4) of Public Law 101-

510.

(d) The master plan is approved by the Contractor's cognizant contract administration activity for the Contractor.

(e) In those subcontracting plans which specifically identify small businesses, the

Contractor shall notify the Administrative Contracting Officer of any substitutions of firms that are not small business firms, for the small business firms specifically identified in the subcontracting plan. Notifications shall be in writing and shall occur within a reasonable period of time after award of the subcontract. Contractor-specified formats shall be acceptable.

(f)(1) For DoD, the Contractor shall submit reports in eSRS as follows:

(i) The Individual Subcontract Report (ISR) shall be submitted to the contracting officer at the procuring contracting office, even when contract administration has been delegated to the Defense Contract Management Agency.

(ii) Submit the consolidated SSR for an individual subcontracting plan to the

“Department of Defense.”

(2) For DoD, the authority to acknowledge receipt or reject reports in eSRS is as follows:

(i) The authority to acknowledge receipt or reject the ISR resides with the contracting officer who receives it, as described in paragraph (f)(1)(i) of this clause.

(ii) The authority to acknowledge receipt of or reject SSRs submitted under an individual subcontracting plan resides with the SSR Coordinator.

(g) Include the clause at Defense Federal Acquisition Regulation Supplement

(DFARS) 252.219-7004, Small Business Subcontracting Plan (Test Program), in subcontracts with subcontractors that participate in the Test Program described in

DFARS 219.702-70, if the subcontract is expected to exceed the applicable threshold specified in Federal Acquisition Regulation 19.702(a), and to have further subcontracting opportunities.

(End of clause)

XIV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and small business status.

XV. Submit quotes via email to Gerardine Mendiola at gerardine.mendiola@us.af.mil and SSgt

Samuel Gordon at samuel.gordon@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

XVI. A Response to this RFQ must be received via e-mail no later than Monday, 27 August

2025 at 1300 CHST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVII. Please send any questions or Requests for Information (RFIs) to the emails provided above or call (671) 366-1702 for information regarding this solicitation no later than Monday, 13

August 2025 at 1300 CHST.

Samuel L. Gordon, TSgt, USAF

Contracting Officer

ATTACHMENTS:

Attachment 1 – Provisions and Clauses – FA524025QM118

Attachment 2 - 36 EAMXS Consolidated MOCC Radios SOW FA524025QM118

Attachment 3 – Subcontracting Plan Template

Text2: