FA524024QM206 Protestant Music Services.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

26 July 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM206

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 711320

SET-ASIDE: 100% Small Business Set-Aside

SMALL BUSINESS SIZE STANDARD: $22M

SUBJECT: 36 WG/HC Protestant Music Services

RESPONSE DATE: 9 August 2024 at 11:00 A.M. Chamorro Standard Time (ChST)

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued. The solicitation is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05 effective 22 May 2024, DFARS Change effective 30 May 2024, DFARS PGI effective 30 May 2024, and DAFAC 2024-0612 effective 12 June 2024.

3. Vendor shall propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue Unit Price

Extended Price

0001 BASE PERIOD

PROTESTANT MUSIC SERVICES 12 MO

1001 OPTION PERIOD ONE

PROTESTANT MUSIC SERVICES 12 MO

2001 OPTION PERIOD TWO

PROTESTANT MUSIC SERVICES 12 MO

3001 OPTION PERIOD THREE

PROTESTANT MUSIC SERVICES 12 MO

4001 OPTION PERIOD FOUR

PROTESTANT MUSIC SERVICES 12 MO

TOTAL COST

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email Delivery:

Warranty: Discount Terms:

5. Place of Performance:

Andersen Air Force Base, Yigo, Guam 96929

Period of Performance (POP) shall be for one (1) Base Year of 12 Months and four (4) Option Years, plus one (1) Option To Extend Services for up to six (6) months in accordance with FAR 52.217-8.

- Base Year Period of Performance: 15 September 2024 – 14 September 2025

- Option Year One Period of Performance: 15 September 2025 – 14 September 2026

- Option Year Two Period of Performance: 15 September 2026 – 14 September 2027

- Option Year Three Period of Performance: 15 September 2027 – 14 September 2028

- Option Year Four Period of Performance: 15 September 2028 – 14 September 2029

6. Exchanges: The government intends to award a purchase order without Discussions with respective offerors. However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified in Paragraph 4 of this combined synopsis/solicitation.

c. Provide a technical description of the services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Acceptability in accordance with (IAW) this solicitation.

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

ii. Price

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

The Unit Price proposed for the Base Year through Option Year Four will also be extrapolated for the potential Option to Extend Services POP of up to six (6) months in order to ascertain a Total Evaluated Price.

b. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

c. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

d. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

11. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items applies to this solicitation and resulting award are listed in Attachment 3 – Provisions and Clauses.

12. FAR 52.217-8, Option to Extend Services applies to this acquisition.

This option may be exercised to extend services after the Base Period or any of the Option Periods. In the event that exercising this option becomes necessary, the unit price of the performance period immediately preceding the extension period as evaluated in accordance with Paragraph 8(a)(ii) will be applied for the extension period of up to six (6) months.

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.SAM.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted.

All quotes must include registered Unique Entity Identity, CAGE code, Tax ID and small business status.

14. Submittal Information: Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than

Friday, 2 August 2024 at 11:00 A.M. ChST.

b. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than Friday, 9 August 2024 at 11:00 A.M. ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

i. Contract Specialist: June Borja at june.borja@us.af.mil; AND

ii. Contracting Officer: Lauren Reyes at lauren_renee.reyes.2@us.af.mil

Lauren Reyes Contracting Officer

ATTACHMENTS:

1. Attachment 1 – Statement of Work

2. Attachment 2 – Wage Determination (WD) 2015-5693 Rev 21

3. Attachment 3 – Provisions and Clauses

(End of Attachments)