Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

PROTESTANT MUSIC SERVICES

FA524024QM206

36 WG/HC, Andersen AFB, Guam

1. BACKGROUND:

The Andersen Air Force Base (AFB) Chapel provides religious support for all personnel and family members attending services and programs. The organization provides guidance in matters concerning the free exercise of religious beliefs and religious services relating to the spiritual needs. Additionally, the Chapel provides programs to strengthen and support the morale, spiritual and interpersonal relationships of the patrons it serves.

2. SCOPE:

The purpose of this contract is to provide non-personal Protestant Music Services to the Requiring Activity, the Andersen AFB Chapel. Required services include leading and providing musical services for Protestant Worship services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Protestant Music Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

3. QUALIFICATIONS:

Contractor personnel shall possess the necessary training, qualifications, experience, and education to accomplish the tasks identified in this PWS. Resumes and supporting documentation, including two references and two letters of recommendation shall be provided for all contractor personnel for review and approval by the Contracting Officer (CO) and Contracting Officer Representative (COR). The qualifications below shall be affirmed in the applicant’s resume.

3.1. All contractor personnel shall, at a minimum:

3.1.1. Possess a minimum of one years’ experience as playing music in a worship service setting.

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3.1.2. Be proficient in playing a piano or keyboard with sheet music and have the ability to play by “ear” in the American Gospel style of sacred worship music.

3.1.3. Satisfactorily complete all training requirements for contractors performing duties in an Air Force chapel, including computer-based and in-person training.

3.1.4. Must be at least 18 years of age.

3.2. Contractor personnel that will lead rehearsals and services must possess a minimum of three years’ experience as a Praise and Worship Leader in a worship service setting to include:

3.2.1. Leading a band, praise team, and congregation in songs vocally and instrumentally (e.g. while playing a guitar or keyboard);

3.2.2. Leading a band and praise team in rehearsals.

3.2.3. Possessing a current repertoire of Gospel music and songs.

3.2.4. Possessing the ability to play a diversity of songs relevant to the service’s needs.

3.2.5. Possessing training in music with the ability to read sheet music and to effectively play by “ear;”

4. PERFORMANCE REQUIREMENTS:

4.1 The contractor shall support the overall chapel mission by working cooperatively with the Chaplain/Pastor, chapel staff, and volunteers.

4.2. The contractor shall rehearse with and lead a band and praise team of upwards of 10+ volunteers, to include instrumentalists and vocalists for worship services.

4.3. The contractor shall provide coaching for praise team members, including teaching vocal parts and harmonies.

4.4. The contractor shall lead the band and praise team during rehearsals/worship services for the chapel through a relevant musical program in the American Gospel style, as approved by the Chaplain/Pastor. The contractor is expected to be able to lead choir performances by rendering a vocal performance in Gospel style.

4.5. The contractor shall coordinate with the Chaplain/Pastor in the selection of music, to include compiling a song list and providing it 72 hours in advance of rehearsal/worship for review and approval. The Chaplain/Pastor reserves the right to alter the song selection if it does not meet the needs of the service as determined by the Chaplain/Pastor.

4.6. The contractor shall provide musical accompaniment for the musical portions of worship services and at rehearsals on either the keyboard or the piano in the American Gospel style.

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4.7. The contractor shall be present at least thirty (30) minutes before worship services and fifteen (15) minutes before rehearsals to prepare for and perform necessary duties, including setup of instruments and chapel sound equipment, conducting sound checks, ensuring sheet music and lyrics are available for the band and praise team, ensuring batteries for the microphones are charged and ready for performances, conducting a final run-through of music before service begins, and arranging lecterns.

4.8. The contractor shall present a neat appearance and traditional business casual dress practices for religious services and activities (for any questions contact Chaplain/Pastor over respective service).

4.9. The contractor shall maintain responsibility for cleanliness and orderliness of all facilities and spaces used by the contractor in performance of this task.

4.10. The contractor shall inspect musical equipment used for performances weekly to ensure operational capability. Notify Superintendent/NCOIC Religious Affairs of any problems with the musical equipment or facility.

4.11. At the end of a rehearsal or worship service, the contractor shall ensure that all equipment used for their performances is deactivated (turned off) and all equipment/furnishings are returned to their proper place.

4.12. The contractor shall provide Protestant Gospel Music Services for up to two Protestant Worship and Special Services per week.

4.12.1. Protestant Worship Services: Provide weekly musical support.

i. One Protestant Worship Service per week: Approximately one to two hours each.

ii. One Rehearsal per week: Approximately one to two hours each.

4.12.2. Special Services: Provide musical support for up to 12 additional special services that include Christmas service, Good Friday service, funerals, and other special chapel services as needed/requested.

i. One Special Service: Approximately one to two hours each.

ii. One Rehearsal: Approximately one to two hours each.

iii. Special Services will be coordinated with advance notice of at least 24 hours by the Chaplain/Pastor.

4.13. In the event of absence from a worship service or rehearsal, the contractor shall notify the COR and Chaplain/Pastor as soon as practicable and shall provide an equivalent substitute to support these requirements.

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4.14. The contractor shall ensure compliance with all Federal, State, and Local laws and requirements and applicable Air Force Instructions, local Operating Instructions, policies and directives as they relate to chapel services programs.

5. SERVICE DELIVERY SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

PERFORMANCE

OBJECTIVE

PWS

REFERENCE PERFORMANCE THRESHOLD

Contractor personnel shall possess the necessary training, qualifications, experience, and education to accomplish the tasks identified in this PWS

3 No instances where the contractor staff is identified as not meeting minimum qualifications.

Upon identification, the COR shall notify the CO and the contractor may be asked to replace staff with qualified personnel.

The contractor shall lead the band and praise team during rehearsals/worship services for the chapel through a relevant musical program in the American Gospel style, as approved by the Chaplain/Pastor.

4.4. No more than three (3) valid complaints from

leadership, staff members, and volunteers.

Upon notification of failure to provide musical services in the appropriate musical style, the COR shall notify the CO and the contractor may be asked to replace staff with qualified personnel.

The contractor shall coordinate with the Chaplain/Pastor in the selection of music, to include compiling a song list and providing it 72 hours in advance of rehearsal/worship for review and approval.

4.5 No more than three (3) instances wherein the

contractor fails to provide music selection 72 hours in advance of rehearsal/worship.

The COR shall notify the CO upon reaching this threshold.

The contractor shall provide musical accompaniment for the musical portions of worship services and at rehearsals on either the

4.6. No more than three (3) valid complaints from

leadership, staff members, and volunteers.

Upon notification of failure to provide musical services in the appropriate musical style, the COR shall notify the CO and the

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PERFORMANCE

OBJECTIVE

PWS

REFERENCE PERFORMANCE THRESHOLD

keyboard or the piano in the American Gospel style.

contractor may be asked to replace staff with qualified personnel.

The contractor shall be present at least thirty (30) minutes before worship services and fifteen (15) minutes before rehearsals to prepare for and perform necessary duties

4.7.

4.12

No more than three (3) instances wherein the contractor fails to be present on-time without prior coordination with the COR and Chaplain/Pastor.

The COR shall notify the CO upon reaching this threshold.

The contractor shall present a neat appearance and traditional business casual dress practices for religious services and activities

4.8. No more than three (3) valid complaints from

leadership, staff members, and volunteers.

The COR shall notify the CO upon reaching this threshold.

The contractor shall maintain responsibility for cleanliness and orderliness of all facilities, spaces, instruments, and equipment used by the contractor in performance of this task.

4.9.

4.10.

4.11.

No more than three (3) valid complaints from leadership, staff members, and volunteers.

The COR shall notify the CO upon reaching this threshold.

In the event of absence from a worship service or rehearsal, the contractor shall notify the COR and Chaplain/Pastor as soon as practicable and shall provide an equivalent substitute to support these requirements.

4.13. No more than two (2) unapproved absences

where no substitute is provided.

Upon notice of any unapproved absences, the COR shall notify the CO.

6. GENERAL INFORMATION:

6.1 Place of Performance

The work to be performed under this contract will be performed at Government facilities located on Andersen Air Force Bae, Guam.

6.2 Security Requirements:

The contractor will be responsible for gaining base access and completing all required documentation in accordance with Andersen AFB security and base access requirements once contract is awarded. The Chapel staff is not responsible for base access or badges after contract award.

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The contractor must ensure the musician has base access/contractor badge prior to the contract start date. For additional details see instructions and forms available at:

https://www.andersen.af.mil/Contact-Us/Visitor-Center/

6.2.1 Physical Security:

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

6.2.2 Government Furnished Materials:

Music supplies, instruments, and sound equipment will be provided by the Andersen AFB Chapel.

6.2.3 Identification of Contractor Employees:

All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

6.3 Contracting Officer Representative (COR):

The Contracting Officer (CO) is the only person authorized to direct the contractor or take any actions that could change the contract or commit the Government in any way. The CO will appoint a Contracting Officer’s Representative (COR) who will be the Requiring Activity’s point of contact.

The COR will monitor all technical aspects of the contract and assist in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies.

https://www.andersen.af.mil/Contact-Us/Visitor-Center/

6.3 Contracting Officer Representative (COR):