RFQ 36 OSS UTVs and Maintenance Plan.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

23 August 2024

DOCUMENT TYPE: REQUEST FOR INFORMATION (RFI) /SOURCES SOUGHT

SOLICITATION NUMBER: FA524024QM204

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 441227 – Motorcycle, ATV, and All Other Motor Vehicle Dealers SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition SMALL BUSINESS SIZE STANDARD: 1000 employees

SUBJECT: RFQ 36 OSS – Utility Vehicles and Maintenance Plan RESPONSE DATE: 6 September 2024 at 1:00pm Chamorro Standard Time

DESCRIPTION

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05, effective date 22 May 2024, Defense Federal Acquisition Regulation Supplement change effective 30 May 2024, and Department of the Air Force Federal Acquisition Regulation Supplement change effective 12 June 2024.

III. Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Price

0001 UTVs in accordance with Salient Characteristics 4 EA.

0002 BASE YEAR Period of Performance: 25 December 2024 – 24 December 2025 ATV/UTV Maintenance Services in accordance with Attachment 1 – Performance Work Statement

1 lot

1002 Period of Performance: 25 December 2025 – 24 December 2026 ATV/UTV Maintenance Services in accordance with Attachment 1 – Performance Work Statement

1 lot

2002 Period of Performance: 25 December 2026 – 24 December 2027 ATV/UTV Maintenance Services in accordance with Attachment 1 – Performance Work Statement

1 lot

3002 Period of Performance: 25 December 2027 – 24 December 2028 ATV/UTV Maintenance Services in accordance with Attachment 1 – Performance Work Statement

1 lot

4002 Period of Performance: 25 December 2028 – 24 December 2029 ATV/UTV Maintenance Services in accordance with Attachment 1 – Performance Work Statement

1 lot

0003 Shipping – See Section V. 1 lot

IV. Vendor Information

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

Delivery Date: No later than 60 Calendar Days After Receipt of Order (ARO) Place of Performance: Andersen Air Force Base, Yigo, Guam 96929 Delivery Address:36th OSS/OSAT, Unit 14035 Bldg 25002 Andersen Air Force Base, APO, AP 96543-4035

Period of Performance (PoP):

One (1) Base Year of 12 Months and four (4) Option Year of 12 Months

- Base Year Period of Performance: 25 December 2024 – 24 December 2025

- Option Year 2nd Period of Performance: 25 December 2025– 24 December 2026

- Option Year 3rd Period of Performance: 25 December 2026– 24 December 2027

- Option Year 4th Period of Performance: 25 December 2027– 24 December 2028

- Option Year 5th Period of Performance: 25 December 2028– 24 December 2029

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics for the equipment requested.

b. Provide pricing utilizing Attachments 1, 2 & 3.

c. Provide vendor information specified in section IV of this combined synopsis/solicitation.

d. Include salient physical, functional, and/or performance characteristics for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability: Offers must conform with technical acceptable criteria below:

Rating Description Acceptable Offer clearly meets the minimum requirements of all specifications provided in attachments.

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in attachments.

ii. Price.

iii. Delivery terms - Acceptable delivery period. The Government reserves the right to deem offers significantly beyond the 60-day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 60 calendar days ARO may still be considered acceptable if it is determined to be in the Government’s best interest.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XII. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 4 – Provisions and Clauses.

XIII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov (End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

52.204-26 Covered Telecommunications Equipment or Services-Representation.

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered 5 telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

XIV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XV. Submit offer via email to TSgt Samuel L. Gordon III at samuel.gordon@us.af.mil and Joseph http://www.sam.gov/ http://www.sam.gov/SAM/ mailto:samuel.gordon@us.af.mil

Taijeron at joseph.taijeron.1@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard

Time (ChST) on 6 September 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

I. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than Friday, 30 August 2024 at 4:30 P.M. ChST.

II. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than.

Friday, 6 September 24 at 1:00 P.M. ChST.

III. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

a. Contract Specialist: Mr. Joseph Taijeron at joseph.taijeron.1@us.af.mil;

b. Contracting Officer: TSgt Samuel L. Gordon at samuel.gordon@us.af.mil

ATTACHMENTS

Attachment 1 – Requirement Description with Salient Characteristics for UTVs Attachment 2 – Requirement Description with Salient Characteristics for Maintenance Plan Attachment 3 – Performance Work Statement Attachment 4 – Provisions and Clauses mailto:joseph.taijeron.1@us.af.mil mailto:joseph.taijeron.1@us.af.mil mailto:samuel.gordon@us.af.mil