Attachment 3 _ Performance Work Statement.pdf

PERFRMANCE WORK STATEMENT FOR

SERVICE CONTRACT ATV_UTV

Off Road Vehicle Routine Service and Maintenance

FOR THE 36th 36 OSS/OSA

1. SCOPE OF SERVICES:

The contractor shall provide all personnel, equipment, tools, materials, supplies, supervision and other items and services necessary to perform the reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, and repair for four (4) utility vehicles owned and operated by the 36th 36 OSS/OSA located at Andersen Air Force Base. Services shall be performed in accordance with (IAW) this Performance Work Statement (PWS) as well as any applicable federal, state, local regulations, commercial industry standards, Occupational Safety and Health Administration (OSHA), and Environmental Protection Agency (EPA) requirements.

Maintenance Interval Schedule:

Part Maintenance

Interval Hours Maintenance Interval Date

Maintenance Interval Miles (Kilometers)

Maintenance Needed

Air Filter N/A Weekly N/A Inspect;

Replace as needed

Brake Pad Wear 10 Monthly 100 (160 km) Inspect Periodically

Battery 25 Monthly 200 (320 km) Check Terminals;

Clean; Test

Engine Oil & Filter 100 6 months 1,000 (1,600 km)

Change the Oil and Filter;

Break–in Oil Change at 500 miles

Drive Belt 50 6 months 500 (800 km) Inspect;

Adjust;

Replace as Needed

Front Gearcase Oil 100 12 months 1,000 (1,600 km)

Change Fluid;

Break-in oil Level Check after the First Month

Spark Plugs 100 12 months 1,000 (1,600 km)

Inspect;

Replace as Needed

Wheel Bearings 100 12 months 1,000 (1,600 km)

Inspect;

Replace as Needed

Clutch 100 12 months 1,000 (1,600 km)

Inspect;

Replace as Needed

Rear Gearcase/Transmission Fluid

100 12 months 1,000 (1,600 km)

Change Fluid;

Break-in Oil Level Check after the First Month

Radiator Coolant N/A 5 years N/A Change coolant (check before every ride)

2. NOTIFICATION AND DELIVERY:

Upon notification from the federal government of needed reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, and repair, the contractor shall provide the federal government a delivery date for drop off at the service repair center within twenty-four (24) business hours. The federal government will ensure the off-road vehicles will be delivered in a timely manner to the service repair facility and the federal government will ensure the pickup of the off-road vehicles within seventy-two (72) business hours of notification of the completed services.

3. QUALITY ASSURANCE:

The government shall inspect and evaluate the contractor’s performance of reoccurring and/or routine service to ensure services are received in accordance with the requirements set forth in this

PWS.

3a. INSPECTION: The government representative reserves the right to inspect any and all reoccurring and/or routine service and maintenance accomplished by the contractor through this PWS prior to leaving the service repair center. Operational testing of any and all reoccurring and/or routine service and maintenance may be accomplished by the government.

3b. WORKMANSHIP: All reoccurring and/or routine service and maintenance accomplished by the contractor will follow and abide by any and all established industry standards and with the Performance Work Statement.

3c. WARRANTY/GUARENTEES: The contractor shall guarantee the quality of their workmanship and any materials/parts used for the reoccurring and/or routine service and maintenance accomplished for a minimum period of ninety (90) days. Any equipment or material repaired and determined not to meet the standards set in this PWS by a government representative will be returned to the contractor for further reoccurring and/or routine service and maintenance at no additional cost to the federal government.

4. PERIOD OF PERFORMANCE (PoP):

Unless unforeseen circumstances or a national shortage of supplied and/or parts exists, the contractor shall execute all reoccurring and/or routine service and maintenance within a two-week (336 hours or 14 calendar days) period of performance. Any and all exceptions to this portion of the PWS shall be made and approved in writing via Email to the government representatives and the Contracting Officer (CO). If the PoP cannot be met and the federal government has not approved an extension, the federal government will not be subject to any additional storage fees/costs associated while the off-road vehicles are at the service repair center.

5. HOLIDAYS & CLOSURES:

Except during federal holidays, the Contractor shall perform the services required under this PWS.

These federal holidays do not count against the required notification and delivery requirements outlined in section II and PoP requirements listed in section IV of this PWS. If the contractor so chooses to perform reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, and repairs during these identified federal holidays, the government shall not be charged higher premiums or hourly costs to cover “holiday” or “incentive” pay from the contractor to their employees.

5a. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans’ Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

6. ESTIMATES AND APPROVALS:

The contractor shall provide written confirmation via email of any and all reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, and repairs needed within forty-eight (48) business hours of delivery to the service repair center. Reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, and repairs shall not be initiated on any of the vehicles identified in this PWS until it has been approved by an authorized government representative.

7. TRAVEL REQUIRED:

The government representatives listed in section 8 of this PWS are willing to drop off and pick up the off-road vehicles in this PWS within a fifty (50) mile radius of Andersen Air Force Base.

8. GOVERNMENT REPRESENTATIVE:

The contractor must contact the identified individuals listed below for any delivery date coordination, reoccurring and/or routine service, maintenance, diagnostic testing, oil changes, general cleaning, repairs, PoP issues and/or concerns, estimates and approvals, invoicing, and receipts:

Maintenance POC #1 NAME: SrA Garrett J. Wike TITLE: Air Traffic Control Specialist

ORGANZATION: 36 OSS/OSA

CONTACT NUMBER: 366-4300

CONTACT EMAIL: garrett.wike@us.af.mil

Maintenance POC #2 NAME: SMSgt John Tisue TITLE: Chief Controller Tower

ORGANZATION: 36 OSS/OSAT

CONTACT NUMBER: 366-3416

CONTACT EMAIL: john.tisue@us.af.mil

9. “For Official Use Only”:

The Contractor shall comply with DoD 5400-7-R, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO materials.