FA524024QM131 - Combo Synopsis Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

9 September 2024

“Notice to Offerors: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM131

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334310, Audio and Video Equipment Manufacturing SET-ASIDE: 100% Small Business Set-Aside SMALL BUSINESS SIZE STANDARD: 750 Employees

SUBJECT: RFQ 36 FSS - Technology Audio and Video Equipment

RESPONSE DATE: 13 September 2024 at 10:00 A.M. Chamorro Standard Time (ChST)

Amendment #1 – Summary of Changes (All amendments have been highlighted in yellow in this document:

1. Correct Attachment 3 - Provisions and Clauses to check applicable clauses.

2. Adjust Attachment 2 – Performance Work Statement to reflect correct number of speakers.

3. Add Attachment 4 – RFI Questions and Answers in order to answer questions in order to clarify the requirement for interested vendors.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued. The solicitation is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-06, effective date 29 August 2024, Defense Federal Acquisition Regulation. Supplemental change effective 15 August 2024, Department of the Air Force Federal Acquisition Regulation Supplement change effective 12 June 2024.

3. Vendor shall propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue Unit Price Extended

Price

M&FRC Classroom Video and Audio IAW Attachment 1 – Salient Characteristics

1 EA

0002 M&FRC Classroom Video and Audio Installation IAW Attachment 2 – 1 Installation

Performance Work Statement 0003 Shipping 1 Shipment

TOTAL COST

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email Delivery:

Warranty: Discount Terms:

5. Shipping and Delivery Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order;

and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to shipping address.

Desired Delivery Date: 30 calendar days after receipt of order.

Delivery: FOB Destination

Delivery Address:

36 Force Support Squadron M&FRC, Bldg 22026 CR Yigo, Guam Yigo, GU 96929

6. Exchanges: The government intends to award a purchase order without Discussions with respective offerors. However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Items (Sep 2023) applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation.

b. Provide vendor information specified in section IV of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation--Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Acceptability in accordance with (IAW) this solicitation.

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

ii. Price

iii. Delivery Acceptable delivery period. Offers that exceed a total delivery period of 30 calendar days after receipt of order may be deemed unacceptable.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

c. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on lowest price. Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see section 5), the Government reserves the right to rate the offer as technically unacceptable. Award may be made to an offer with significantly lower lead/delivery time over lowest price if it is deemed to be in the best interests of the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2024) is included in this solicitation. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023) applies to this acquisition. No addenda to this clause.

11. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2024), applies to this solicitation and resulting award are listed in Attachment 3 – Provisions and Clauses.

12. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of provision)

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.SAM.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID and small business status.

14. Submit quotes via email to A1C Keegan Tunnicliff at keegan.tunnicliff@us.af.mil and TSgt Samuel Gordon at Samuel.gordon@us.af.mil.

15. A Response to this RFQ must be received via e-mail no later than 13 September 2024 at 10:00

ChST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

16. Please send any questions or Requests for Information (RFIs) to the emails provided above or call

(671) 362-4695 for information regarding this solicitation no later than 10 September 2024 at 10:00 ChST.

Samuel, L. Gordon, TSgt, USAF Contracting Officer

1: Attachment 1 – Salient Characteristics

2: Attachment 2 – Performance Work Statement

3: Attachment 3 – Provisions and Clauses

4: Attachment 4 - RFI Questions and Answers

(End of Attachments)