Amendment 1 - RFQ 644 CBCS - Antennas.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

14 August 2024

“Notice to Offerors: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM111

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment

Manufacturing SIZE STANDARD: 1,250 Employees SET-ASIDE: This requirement is a 100% Women Owned Small Business Set Aside

SUBJECT: Amendment 1 - RFQ 644 CBCS – HF/VHF/UHF Antennas

RESPONSE DATE: 27 August 2024 at 10:00 Chamorro Standard Time (CHST)

Amendment 1 – Summary of Changes (All amendments have been highlighted yellow in this document):

1) Attachment 3 – Questions and Answers for Solicitation FA524024QM111

2) All other terms and conditions remain unchanged.

I. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05, effective date 22 May 2024 Defense Federal Acquisition Regulation Supplement change effective 30 May 2024, and Department of the Air Force Federal Acquisition Regulation Supplement change effective 12 June 2024.

III. Offeror is to propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue Unit Price Extended

Price

VHF/UHF Antennas – in accordance with Attachment 1 – Salient Characteristics 644 CBCS Antennas

16 Each

HF Di-pole Antenna - in accordance with Attachment 1 – Salient Characteristics 644 CBCS Antennas

16 Each

Radio/Antenna Connector - in accordance with Attachment 1 – Salient Characteristics 644 CBCS Antennas

32 Each

CLIN Description Qty Unit of Issue Unit Price Extended

Price

0004 Shipping 1 Each

Total

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery Date: 120 Calendar Days ARO Delivery: FOB Destination Delivery Address:

644 CBCS/SCOX

644th Combat Comm Squadron Bldg 61316 (NWF) Yigo, GU 96929

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation to include a technical description of the items being offered in sufficient detail to evaluate compliance.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

d. Only offers from offerors identified as Women-Owned Small Businesses on SAM.GOV will be considered under this set aside.

VIII. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this RFQ/solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) Solicitation and salient characteristics

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided in Attachment 1 – Salient Characteristics 644 CBCS Antennas

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation & specifications provided in Attachment 1 – Salient Characteristics 644 CBCS Antennas

ii. Price

iii. Delivery Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on lowest price. Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see section V), the Government reserves the right to rate the offer as technically unacceptable. Award may be made to an offer with significantly lower lead/delivery time over lowest price if it is deemed to be in the best interests of the Government. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the Government. If award is not in the best interest of the Government, the Government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 1 – Clauses and Provisions.

XII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

XIII. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and small business status.

XIV. Submit quotes via email to Amn Gabriel Kolaj at gabriel.kolaj@us.af.mil and SSgt James Kwok at james.kwok@us.af.mil.

XV. A Response to this RFQ must be received via e-mail no later than 27 August 2024 at 10:00 CHST.

Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVI. Please send any questions or Requests for Information (RFIs) to the emails provided above or call

(671) 362-4695 for information regarding this solicitation no later than 22 August 2024 at 10:00 CHST.

XVII. ATTACHMENTS:

1. Attachment 1 – Salient Characteristics 644 CBCS Antennas FA524024QM111

2. Attachment 2 – Provisions and Clauses 644 CBCS Antennas FA524024QM111

3. Attachment 3 – Questions and Answers for Solicitation FA524024QM111