RFQ 36 OSS Keysight Equipment Issue AMEND 0001.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

8 August 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM091 0001

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334515 - Radiofrequency measuring equipment manufacturing SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition SMALL BUSINESS SIZE STANDARD: 750 Employees

SUBJECT: RFQ - 36 OSS – FieldFox Radio Frequency Analyzer Equipment (Brand Name: Keysight Technologies Inc)

RESPONSE DATE: 15 AUG 2024 at 1:00 PM Chamorro Standard Time (ChST)

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2024-05 effective 22 May 2024, DFARS Change effective 30 May 2024, DFARS PGI effective 30 May 2024, and DAFAC 2024-0612 effective 12 June 2024.

3. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

FieldFox Handheld RF Analyzer (PN: N9913B) + add-ons required:

- N9913B-210 Vector network analyzer transmission/reflection

- N9913B-211 Vector network analyzer full 2-port S-parameters

- N9913B-215 TDR cable measurements

- N9913B-302 USB power sensor support

- N9913B-308 Vector voltmeter

- N9913B-330 Pulse measurements

- AC / DC adapter for US

1 Each

0002 Calibration kit, 4-in-1, open, short, load and through, DC to 18 GHz, Type-N(f), 50 ohm (PN: 85519A) 1 Each

10 MHz to 6 GHz USB Wide Dynamic Range Average and

Peak Power Sensor (PN: U2061XA)

- 100 Type-N (male) connector

- 301 Power sensor cable; 5-ft

1 Each

SHIPPING OPTION A:

Direct Shipment and Delivery to Andersen AFB, Guam

36 OSS RAWS Unit 14035 Bldg 17002, Arc Light Blvd Andersen AFB, Yigo, GU 96929

1 EA

0004 SHIPPING OPTION B:

Shipment and Delivery to DLA Consolidation Point 1 EA

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

TOTAL COST

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Indicate if offer utilizing Shipping Option A or Option B (See sections 5 and 8):

5. Shipping and Delivery Information

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Shipping Option A:

Delivery Date: 60 Calendar Days After Receipt of Order (ARO) Delivery: FOB Destination Delivery Address:

Direct Shipment and Delivery to Andersen AFB, Guam:

36 OSS RAWS Unit 14035 Bldg 17002, Arc Light Blvd Andersen AFB, Yigo, GU 96929

Shipping Option B:

Delivery Date: 30 Calendar Days ARO Delivery: FOB Destination Delivery Address:

Direct Shipment and Delivery to DLA Distribution San Joaquin:

DDJC Consol and Contain Pt Whse 30 Warehouse Clerk Ph 209 839 5028 25600 S Chrisman Rd CCP Whse 30 Tracy, CA 95304-5000

*See Section 8(a)(ii)(B), this option requires additional information to be provided in quote.

6. Interchanges: The government intends to award a purchase order without Discussions with respective offerors.

However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under Section 3 of this combined synopsis/solicitation.

b. Provide vendor information and shipping option specified in Section 4 of this combined synopsis/solicitation.

c. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

8. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation.

ii. Price.

A. The Contracting Officer shall conduct a price analysis in accordance with FAR

12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government.

However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. Government Shipping Cost Factor. Offers may be subject to additional

Government price evaluation factors dependent on what shipping options are contained in the offer:

1. Offers utilizing Shipping Option A will not have a total Government cost factor as shipping will be direct to Andersen, AFB.

2. Offers utilizing Shipping Option B will need to provide the total estimated shipment dimension and weight details. Offers that do not include or include unrealistic shipping size or weight estimates per manufacturer specifications may be deemed ineligible for award. The Contracting Officer will utilize this information to calculate an independent government shipping estimate for transportation costs to ship all items from the DLA Distribution San Joaquin to Andersen, AFB. This calculation will be used when evaluating the price factor.

iii. Delivery Terms.

A. Acceptable delivery period. Offers that exceed a total delivery period of 60 calendar days ARO may be deemed unacceptable.

B. Offers utilizing Shipping Option B will be assigned an additional independent value of +60 calendar days ARO in evaluation, for evaluation purposes only. This is the anticipated delivery period for Government shipping from the DLA Distribution San Joaquin to Andersen, AFB.

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

9. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price with Government shipping cost factor included if applicable (see Section 8(a)(ii)). Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section 8(a)(iii)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response regarding FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

10. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and/or furnish the government a completed copy of the record with its offer.

11. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

12. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Service, and additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 2 – Provisions and Clauses.

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

14. Submittal Information: Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt. Submittal of multiple quotes will be treated as separate offers.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than

Tuesday, 13 August 2024 at 1:00 P.M. ChST

b. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than Thursday, 15 August 2024 at 1:00 P.M. ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

i. Contract Specialist: Crystal Pryde at crystal.pryde.1@us.af.mil; AND

ii. Contracting Officer: Lauren Reyes at lauren_renee.reyes.2@us.af.mil

LAUREN REYES

Contracting Officer

ATTACHMENTS

1. Attachment 1 – Brand Name JA

2. Attachment 2 - Provisions and Clauses