FA524024Q3008 Attachment 9 - Motorola JA (Brand Name) Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

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I. Agency and Contracting Activity.

36th Contracting Squadron

II. Nature and/or description of the action being approved.

The intent of this acquisition is to procure Motorola NICE Inform Recorder (NIR) Support required for the Andersen AFB Fire Department (36 CES/CEF). In accordance with National Fire Protection Association (NFPA) 1221 Standard for the Installation, Maintenance, and use of Emergency Services Communications Systems Chapter 7.6.1 states, Communications centers shall have a logging voice recorder with one channel for each of the following: 1.) Each transmitted or received radio channel or talkgroup. 2.) Each voice dispatch alarm circuit. 3.) Each telecommunicator telephone. NICE Inform Recorder is a call logging software which reliably logs and synchronizes 911 calls, including digital, analog, and VoIP calls, conventional and radio transmissions, text -to-911 interactions, video, images, console screens, locations from geographic information systems (GIS), and integrated feeds from other sources such as CCTV video. The services will be used for the NICE recorders present at the Primary Emergency Control Center and Alt ECC.

III. Description of supplies/services required to meet agency needs (including the estimated value).

NICE Recorder Support

Andersen AFB Fire & Emergency Services utilizes Motorola NICE recorders currently installed at the AAFB Primary and Alt Emergency Control Centers (ECC). The equipment allows for the Andersen AFB team to record two-way radio dispatch and 911 calls at the Primary and Alt ECC.

Support/Maintain Services/Annual Preventative Maintenance The Annual Preventative Maintenance (PM) will provide one annual operation test to ensure Fire Emergency Services' Motorola NICE logging recorders at the Primary and Alt ECC meet and continue to meet manufacturer's specifications.

During the PM Motorola will physically inspect the equipment, clean and adjust applicable equipment parameters.

OnSite Response with Local Dispatch OnSite Response with Local Dispatch Limited provides for a technician to be on site to provide technical support and troubleshoot Fire Emergency Services Motorola NICE logging recorder system and equipment. This is critical to Fire Emergency Services team on Andersen AFB to assist and ensure critical two-way radio communications and 911 calls are properly recorded. Work will be performed 24 x 7 x 365.

Technical Support Technical Support service provides technical support to the Fire Emergency Services team on Andersen AFB with managing their Motorola NICE logging recorder at the Primary and Alt ECC. The Technical Support is during standard business hours (Monday ~ Friday 8am ~ 4:30pm, excluding holidays).

NICE Support Support for the Fire Emergency Services Andersen AFB Primary and Alt ECC's Motorola NICE recorders include Infrastructure Repair and Software Support.

- Infrastructure Repair provides board/module level repair service for the Andersen AFB Primary and Alt ECC NICE recorders.

Motorola will test and restore the equipment to manufacturer's factory specifications. Services are performed at the Motorola Solutions GSC.

- Software Support provides for software support for the Fire Emergency Services Motorola NICE logging recorders Estimated Contract Value: $31,854.60

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IV. Statutory authority permitting other than full and open competition.

This acquisition is being pursued under simplified acquisition procedures, specifically under FAR 13.106-1(b), for a brand name purchase. This requirement will be competed among small businesses that are authorized resellers or distributors of Motorola Solutions.

V. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above (applicability of authority).

Motorola Solutions is the manufacturer of the NICE Inform Recorders and associated software that Andersen AFB uses at the Primary and Alternate Dispatch Center. Since Andersen Air Force Base uses Motorola NICE Inform Recorders, any purchase from other than Motorola would degrade mission readiness and increases cost of operation via timeliness of repairs and maintenance as there is no other remote support besides Motorola Solutions. If this service contract does not get funded and the recording systems go down, Andersen Fire Department will lose recording capabilities and will not be in compliance with NFPA 1221.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under

FAR 5.202 applies.

Sources sought was posted on SAM.gov from 7 June 2024 to 14 June 2024. Three small businesses expressed interest in this procurement.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

In accordance with FAR 13.106-3(a)(1), the government anticipates receiving two or more competitive offers in response to the solicitation to judge price fair and reasonableness.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

In addition to examining current market availability and other possible contracting vehicles, market research was also conducted by posting a sources sought notice through the GPE. Three small businesses expressed interest in the requirement. All three businesses are able to provide Motorola NICE Inform Recorder support. At this time, the NICE Recorder units are not needed as they were purchased previously on contract FA524021P0071. The respondents to the sources sought have satisfactory past performance with contracts that utilize Motorola services or products. One vendor, AEG Group Inc, has serviced Andersen AFB radio needs as recently as of this fiscal year and was awarded a contract for Motorola Radio programming and installation.

Locally, Motorola Solutions is the only certified vendor that is capable of doing this job on Guam. If another vendor receives the award, they will likely sub-contract to Motorola Solutions. All DOD agencies use Motorola for Land Mobile Radio and 911 communications. Ensuring services and parts are streamlined with Motorola is critical in maintaining uniformity across systems and partner agencies that also use the systems and technology.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Currently, the NICE recorders are on warranty for FY23; however, this workload has now expired. Andersen Fire Department has previous contracts of Motorola Vesta 911System (FA524023P0034) and Motorola Portable Radios (FA524022F0106), which the NICE recorders also record for all 911 calls and radio transmissions. With the recorders not being maintained, it will not only affect 911 and admin lines, but all radio transmission communication. Due to the nature of the requirement, and its direct impact on the safety of emergency responders, it is in the best interest of the Government to move forward with a standardized approach for this equipment by purchasing Motorola NICE Recorders support services.

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X. List of any sources that expressed, in writing, an interest in the acquisition.

1) AEG Group Inc.

2) Anbessa Mundus LLC

3) BHPE LLC

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Prevention of future barriers to competition by electing not to pursue a Motorola brand name purchase is not entirely possible without replacing existing equipment and degrading mission capability, which will drive costs and not meet program compliance IAW NFPA 1221. However, because Motorola partners with other vendors that are authorized resellers/distributors, competition can still be pursued IAW FAR 19.502-2 and FAR 13.106-1(b) as a total small business set aside after exclusion of sources. Current market research confirms there are at least two or more qualified Motorola distributors/resellers willing to meet the government's requirement.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.