Attachment 1 - PWS_10AUG23.pdf

PERFORMANCE WORK STATEMENT

FOR

REPAIR AND MAINTENANCE OF LANDFILL SCALE

ANDERSEN AIR FORCE BASE, GUAM

August 2023

PERFORMANCE WORK STATEMENT

FOR

LANDFILL WEIGHT SCALE REPAIR and MAINTENANCE

1. SCOPE. The contractor shall provide all management, labor, tools, equipment, transportation, materials, and parts necessary to calibrate, maintain, repair, inspect, and test landfill scale at Andersen Air Force

Base, Guam. All work shall be completed in accordance with (IAW) all local, territory, federal laws, regulations that shall ensure continuous and safe operation. The scope of performance includes inspections, maintenance, repairs, and certifications. The contractor shall maintain record of all work performed. The Contractor shall provide personnel with the qualifications, technical knowledge, experience, and skills required for efficient operations.

Background

The Mettler Toledo Weight Scale, model IDS310 (120ton), type series 9711-326, was installed in 2001 at the Andersen AFB Landfill, Bldg. 14531, and hardwired to the facility. The purpose of the scale is to weigh and track all trash, recyclables, wood, cardboard, and other refuse to comply with Guam EPA regulations and other federal and local requirements. The scale was last used in 2021 and calibrated in

2020. Known deficiencies include inoperable sensors and bumper stop deterioration. The government seeks a contractor to perform an initial condition assessment and subsequent repairs, followed by monthly preventive maintenance and on- call/emergent repair services.

The Government intends to issue a single award for a Firm-Fixed-Price and Indefinite

Delivery/Indefinite Quantity (IDIQ) hybrid contract with a base period of 12-months and four

(4) 12-month option periods.

The award shall be complete with pricing supporting all FFP (routine recurring work) and IDIQ (Over-and-Above work) required by the Performance Work Statement (PWS). All pricing shall align with the awarded Contractor’s price listing specifying all elements of the work requested within the PWS

PERIOD OF PERFORMANCE (PoP): The Period of Performance shall be one (1) Base Year of twelve (12) months and four (4) 12-month option years:

Base Year: NTE 12 MONTHS after CONTRACT AWARD DATE

Option Year 1: NTE 12 MONTHS

Option Year 2: NTE 12 MONTHS

Option Year 3: NTE 12 MONTHS

Option Year 4: NTE 12 MONTHS

1.1 DESCRIPTION OF SERVICES.

1.1.1 Initial Condition Assessment and Repairs. The Contractor shall perform an initial condition assessment to gauge the repairs needed to resume normal scale operations.

Contractor shall supply all labor, parts, and materials to remediate worn or

Version Date: 10 August 2023 obsolete components. Contractor shall recommend solutions to bring the existing scale into

OSHA, DOD, and Air Force regulatory compliance and offer alternatives for the existing equipment. The government prefers if solutions re-utilize existing scale infrastructure, components, and footprint to accommodate any proposed upgrades or repairs. Initial condition assessment and repairs shall be completed in accordance with an approved corrective maintenance plan and schedule to be submitted by the contractor after the initial condition assessment has completed.

1.1.2 Inspect, Repair, and Maintain (Semi-Annual Maintenance). The Contractor shall provide all parts, materials, and equipment required for semi-annual preventive maintenance, repair, calibration, and certification. The contractor shall inspect the designated scale and conduct safety inspections to identify hazards potential to equipment and/or personnel.

Inspections under this section shall include an annual inspection and calibration of the scale, with a resulting annual certification issued according to Guam EPA regulations. The Contractor shall perform preventive maintenance IAW the Original Equipment Manufacturer’s (OEM) standards and best practices, which include instructions, specifications, handbooks, maintenance standards, and recommendations. Preventive maintenance shall include corrosion control and abatement. The contractor shall perform minor repairs as needed and tests of scale.

Repair and replacement of damaged or worn minor components is included under this section.

Any maintenance costs, to include repair and replacement of components up to $2500, are also included.

1.1.3 Over and Above Work - Emergency Services/Repairs (Corrective/Non- Recurring

Maintenance). The contractor shall provide additional emergency services for the landfill scale on an as needed basis when requested by the COR. Major repairs, upgrades, and other emergent work priced $2500 or more are included under this section. The contractor shall respond within twelve (12) hours of notification by the COR or Contacting Officer (CO) within normal duty hours and twenty-four (24) hours outside of normal duty hours. The Contractor shall report to the work location, survey the repair, and provide the COR/CO an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the scale back to operation within five (5) business days. Repair requests exceeding $2,500 shall be routed by the COR to the CO for a fair and reasonable determination. For emergency calls over $2,500 the Contractor shall not proceed until the work order has been approved by the CO. The contractor shall commence work after notification from the CO or their designated representative. Any additional parts needed shall be priced based on established market prices less most favored customer discounts, excluding handling charges, and shall be supported by supplier invoices. Contractor invoices shall be submitted within two (2) business days of completion of work and shall contain copies of supply invoices for parts approved by the CO for payment. The contractor shall be financially compensated for material and labor costs only when repair work has been approved by the CO. The contractor shall ensure all repair work commences within two (2) days of CO approval. If the government and the contractor fail to negotiate a fair and reasonable price, the government may use other means to obtain the repairs.

Repairs shall be warranted by the contractor for labor for 12 months from completion and acceptance by the COR.

1.1.4 Reports and Documentation. The contractor shall provide reports documenting scale maintenance and repair activities for the service period. The Contractor shall also be responsible for record/document maintenance, calibration, and certification entries in the service files and maintain these records for the duration of the contract. The reports, documentation, and certifications shall be forwarded to the COR within two (2) business days if discrepancies cannot be repaired during the Service Call. Otherwise, reports shall be submitted with the invoice. The reports and documentation shall include but are not limited to location, type asset, manufacturer, and repair.

2. SERVICE DELIVERY SUMMARY.

(table continued on next page)

Performance

Objectives

PWS

Para

Performance Thresholds Surveillance and Rating Method

Initial Condition

Assessment and

Repairs

1.1.1 Initial condition

assessment and repairs shall be 100% completed IAW approved maintenance plan and schedule

Method of Surveillance: On-site inspection and verification of completed work

Rating:

Excellent: Assessment and Repairs completed IAW approved maintenance plan and schedule

Satisfactory: Assessment and

Repairs completed 1-15 days after completion date stated in approved maintenance plan and schedule

Marginal: Assessment and Repairs completed 16-30 days after completion date stated in approved maintenance plan and schedule

Unsatisfactory: Assessment and Repairs incomplete or completed after 31+ days after completion date stated in approved maintenance plan and schedule.

Inspect, Maintain, and Repair

Landfill Scale

1.1.2 All maintenance and

repairs shall be completed within the allotted timeframes. Ensure that the scale is accurate; scale is certified. Scale operates correctly IAW manufacturer specifications, OEM manuals of the time.

Method of Surveillance: Site monitoring (during PM visit) and verification

Excellent: PM service completed within 1 week of scheduled semi-annual maintenance

Satisfactory: PM service completed within 2 weeks of scheduled semi-

Marginal: PM services not completed within 1 month of scheduled semi-

Unsatisfactory: PM services incomplete or not completed within a 6 month period

Performance

Objectives

PWS

Para

Performance Thresholds Surveillance and Rating Method

Emergency

Services/Repairs

1.1.3 Respond to and

satisfactorily complete emergency service calls

100% of the time. Provide a detailed written repair quote for repair requests exceeding $2,500 to the

COR within two (2) business days of finding the deficiency, and request authorization to proceed

100% of the time. Any deficiencies noted are corrected within five

(5) days or sooner.*

Method of Surveillance: On-site monitoring and verification

Excellent: Response and repairs completed <5 Days of reported incident

Satisfactory: Response and repairs completed 6-15 Days of reported

Marginal: Response and repairs completed 16-30 Days of reported

Unsatisfactory: Response and repairs completed 30+ Days of reported

*Severity of corrective maintenance will be taken into consideration and timeframes for completion will be judged on a case-by-case basis.

Reports /

Documentation

1.1.4 Reports are accurate and

timely. All reports and documentation are current and available.

Method of Surveillance: Receipt and

Verification of Documentation

(Certifications and Reports)

Excellent: Documentation received within 2 Business Days of service

(PM, CM, annual calibration/certification)

Satisfactory: Documentation received with invoice or within 30 Days, whichever is sooner

Marginal: Documentation received

30-45 Days after invoicing period

Unsatisfactory: Documentation received 45+ Days after invoicing period

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall provide, without cost, the facilities, equipment, materials and/or services below and in Appendix A.

3.1 Reasonable quantities of utilities shall be available to the contractor without charge. Any temporary lines and connections shall be made through existing outlets, and shall be maintained and removed by the contractor at his expense and in a timely manner satisfactory to the COR. The government will provide emergency medical transportation and treatment if required. The contractor shall reimburse the Government for the cost of these medical services at current rates.

4. GENERAL INFORMATION.

4.1 Normal Duty Hours. The Contractor shall perform work required under this contract during the hours specified. Normal duty hours are 7:30 a.m. to 4:30 p.m., Monday through Friday. The COR or

CO must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays. Contractor must submit a “Request to Work Outside Normal Hours Worksheet”

(Appendix B), 15 days prior to any work commencing.

4.2 Federal Holidays. The Contractor is not required to provide service (except where otherwise specified in this contract, i.e. emergencies) on New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.3 Quality Control. Contractor shall develop and maintain a quality control program (QCP) to ensure inspections, maintenance, and repair services are performed IAW publications listed in Appendix

C. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 2, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP shall identify the procedures in writing for inspections, individual responsible, PI & PM program, and the location of all inspection records and key control logs which shall always be available to the government upon request. The QCP shall have the inspection forms and records which shall be used for the service. The Contractor shall identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

4.4 Quality Assurance. The Government will periodically evaluate the Contractor’s performance IAW the Quality Assurance Surveillance Plan.

4.5 Security Requirements. The Contractor shall comply with all Federal, territory, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the CO when required to enter a

Government site. The Contractor shall ensure that all security and entrance clearances are obtained.

4.6 Employee Listing. The Contractor shall maintain a current Employee List and submit a copy to both the CO and COR. The list shall include employee’s name, supervisor, company, and level of security clearance.

4.7 Company Vehicle. The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid Guam license plate that complies with Guam Vehicle Code. Vehicles shall meet all other requirement of the Guam Vehicle

Code, such as safety standards, and shall carry proof of insurance and Guam registration, if applicable. All vehicles shall be maintained with a clean and orderly appearance. Vehicles shall not be cleaned, washed, or rinsed off on Government property.

4.8 Passes and Badges. All Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain Common Access Cards (CAC) IAW security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and

Badges shall be returned within 10 calendar days.

4.9 Access to Installation.

4.9.1 All Contractor personnel shall obtain access to the installation by participating in the

Defense Biometric Identification System (DBIDS) or by obtaining passes each day from the Base Pass and Identification Office (https://www.andersen.af.mil/Contact-Us/Visitor-

Center/). Cost for obtaining passes through the DBIDS program is the responsibility of the contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge.

4.9.2 The Contractor shall furnish a completed Employment Eligibility Verification (DHS

FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification

(Form I-9). Immediately report instances of lost or stolen badges to the Contracting Officer.

All Contractor personnel shall obtain access to the installation by obtaining passes from the

Visitor Control Center in Andersen Air Force Base, Guam for Andersen Air Force Base, Guam.

4.10 Access to Buildings.

4.10.1 The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas shall have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas shall wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty http://www.andersen.af.mil/Contact-Us/Visitor-Center/) http://www.andersen.af.mil/Contact-Us/Visitor-Center/) http://www.uscis.gov/portal/site/uscis hours and shall secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

4.10.2 The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

4.10.3 The Contractor shall make arrangements for Government escort into secured areas requiring escort. The CO shall provide information on applicable buildings, spaces and the appropriate point of contact. The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 30 minutes. The Contractor shall notify the Government COR and appropriate point of contract if an escort is not available after 30 minutes or access to accomplish the work is denied. Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

4.11 Performance of Services during Crisis Declared by the National Command Authority or the Local Installation Commander. This service meets the criteria for continuation of performance during a crisis.

4.12 Schedule Coordination. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

4.13 Environmental Control. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, territory, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS shall be provided to the CO and COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to solvents, paints, degreasers, greases, Ozone Depleting

Substances, and oils brought on to the Government facility. If the Contractor spills or releases any

HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO and COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, territory, and local laws and regulations.

4.14 Special Qualifications. The Contractor shall be licensed by the territory in which the work is conducted to provide the services specified in this contract. All work shall be performed by qualified personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and territory regulatory agencies to meet federal and local certification requirements. Copies of all certification/licensing documentation shall be provided to the COR for all contractor personnel signing certification documents.

5. WARRANTY.

5.1 Contractor shall guarantee all parts, workmanship and labor from defects for a period of 12 months from date of acceptance of the work.

6. Points of Contact.

• Vanessa Santos, Contracting Officer’s Representative, vanessa.santos@us.af.mil

• Nathaniel Entilla, Contract Specialist, nathaniel.entilla@us.af.mil

• Tommy Taitano, Contracting Officer, tommyjay.taitano@us.af.mil mailto:vanessa.santos@us.af.mil mailto:nathaniel.entilla@us.af.mil mailto:tommyjay.taitano@us.af.mil

APPENDIX A

1. DELIVERABLES

• 1.1.1 Maintenance Plan and Schedule for Initial Repairs

• 1.2.4 Reports / Documentation / Certification

• 4.3 Final Quality Control Plan

APPENDIX B

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

Item Description: Weight Scale

Model: IDS310

Manufacturer: Mettler-Toledo Type:

Series 9711-326

Serial Number: 4208485-4WQ

APPENDIX C

Photos of Equipment