17-Q-M001_-_Rental_Vehicles_TFT.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE, GUAM

13 October 2016

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: 36 CONS/LGCB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

Notice to Offerors: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred as a result of this request for quote.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. FA5240-17-Q-M001 for Vehicle Rentals is hereby issued as a request for quotes.

3. The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-89, effective date 15 August 2016.

4. This solicitation has been set aside for 100% small business under the 532111 North American Industrial Classification System (NAICS) Code, with a small business size standard of $38.5M.

5. The government request quotes for the following items;

CLIN

Number Description

Unit of

Issue Unit Price

Extended Price

TFT

Vehicles needed from 5 Nov. 2016 to 31 Oct.

0001 Mid-Size Sedans 3 EA 0002 7-8 Pax Vans 9 EA 0003 Full Size 4-Door Trucks 2 EA

Global Power for America

6. The government requests that all items be available on the days specified in the table above and be delivered to the address listed below. If this delivery cannot be met, the contractor must specify the proposed delivery schedule or location in the quote.

TFT, Building 21001 Andersen AFB, GU 96929.

7. FAR 52.212-1 Instruction to Offerors – Commercial Items applies to this acquition.

8. FAR 52.212-2 Evaluation -- Commercial Items applies to this acquisition. The evaluation factors are as follows;

(a) The Government will award will be made on the basis of the lowest price of proposals meeting or exceeding the acceptability standards technical acceptability (LPTA). The following factors shall be used to evaluate offers:

1. Price

2. Technical Capability:

Technical capability will be evaluated as follows:

• Number of Seats Requested per Vehicle or;

• Equal or Greater Amount of Seats and Cargo Spacing

Technical factors are significantly less important than cost or price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

9. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items applies to this acquisition. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) or provide the government a completed copy of the record.

10. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items applies to this acquisition.

11. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (DEVIATION 2013-O0019) applies to this acquisition.

12. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.233-2, Service of Protest; FAR52.233-3, Protest After Award; FAR 52.233-4, Applicable Law for Break of Contract Claim; FAR

52.252-1, Provisions Incorporated by Reference (https://farsite.hill.af.mil); FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil); DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights; DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; DFARS 252.204-7004 Alt A, System for Award Management; DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports; DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.244-7000, Subcontracts for Commercial Items; DFARS 252.247-7022, Representation of Extent of Transportation by Sea; AFFARS 5352.201-9101,Ombudsman.

Clauses in this RFQ are not all inclusive. Other clauses may be incorporated in the award.

13. INSURANCE AND DAMAGE LIABILITY

a. The contractor will maintain in force, at its sole cost, insurance coverage, or a duly qualified self-insurance program, which will protect the United States Government and its employees using vehicles under this agreement against liability for personal injury, death, and property damage arising from the use of the vehicle.

b. Loss of or Damage to Vehicle: The contractor hereby assumes and shall bear the entire risk of loss of or damage to rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, malicious mischief, vandalism, tire damage, falling objects, overhead damage, glass breakage, strike, civil commotion, theft and mysterious disappearance, except when the loss or damage is caused by one or more of the following:

i. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver

ii. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs

iii. Use of the vehicle for any illegal purpose

iv. Use of the vehicle in pushing or towing another vehicle

v. Use or permitting the vehicle to carry passengers of property for hire

vi. Operation of the vehicle in live artillery fire exercise, or used in training for tactical maneuvers

vii. Operation of the vehicle in test, race or contest

viii. Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery

ix. Operation of the vehicle off paved, graded, professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand

x. Operation across international boundaries unless specifically authorized at the time of rental.

c. Billing of Damages: When loss or damage is due to an exception stated above, the contractor will submit its bills directly to the renter’s agency to the attention of the Contracting Officer at the official duty address on page 1 of the contract document. If the agency denies liability on the basis that the renter or other authorized driver was not operating the vehicle within scope or employment or for an official purpose at the time of the loss, the contractor may handle the matter directly with the renter. Claims for damage to a vehicle will not include amounts for administrative costs, loss of use or replacements.

d. Police Report: The renter will notify the company of any accident and obtain a police/traffic report for the contractor if one is reasonably available, and will fill out an accident report when requested to do so. The contractor will advise the renter that failure to report an accident may result in the employee being charged with the cost of repairs to the rented vehicle.

14. Requests for Information (RFI) are due to the Government NO LATER THAN 18 October 2016 at 1600 Hours Chamorro Standard Time. RFI’s must be addressed to Darrin Davis and requested via e-mail.

15. Quotes are due back to the government NO LATER THAN 21 October 2016 at 1400 Chamorro Standard Time. Oral quotes will not be accepted.

16. Any quotes or questions may be emailed to fernando.delgadotorres@us.af.mil.

FERNANDO DELGADO

Contracting Officer mailto:fernando.delgadotorres@us.af.mil