17-Q-M001_-_Amendment_0001_Rental_Vehicles_TFT.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE, GUAM

20 October 2016

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: 36 CONS/LGCB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

1. The purpose of this amendment is to remove section 13 in the previous solicitation that covered insurance and damage liability, add information regarding car maintenance, change the solicitation closing date from 21 Oct 16 to 26 Oct 16. All changes have been highlighted in yellow.

2. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

3. FA5240-17-Q-M001 for Vehicle Rentals is hereby issued as a request for quotes.

4. The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-89, effective date 15 August 2016.

5. This solicitation has been set aside for 100% small business under the 532111 North American Industrial Classification System (NAICS) Code, with a small business size standard of $38.5M.

6. The government request quotes for the following items;

CLIN

Number Description

Unit of

Issue Unit Price

Extended Price

TFT

Vehicles needed from 5 Nov. 2016 to 31 Oct.

0001 Mid-Size Sedans 3 EA 0002 7-8 Pax Vans 9 EA 0003 Full Size 4-Door Trucks 2 EA

7. The government requests that all items be available on the days specified in the table above and be delivered to the address listed below. If this delivery cannot be met, the contractor must specify the proposed delivery schedule or location in the quote.

Global Power for America

TFT, Building 21001 Andersen AFB, GU 96929.

8. FAR 52.212-1 Instruction to Offerors – Commercial Items applies to this acquisition.

9. FAR 52.212-2 Evaluation -- Commercial Items applies to this acquisition. The evaluation factors are as follows;

(a) The Government will award will be made on the basis of the lowest price of proposals meeting or exceeding the acceptability standards technical acceptability (LPTA). The following factors shall be used to evaluate offers:

1. Price

2. Technical Capability:

Technical capability will be evaluated as follows:

• Number of Seats Requested per Vehicle or;

• Equal or Greater Amount of Seats and Cargo Spacing

Technical factors are significantly less important than cost or price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items applies to this acquisition. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) or provide the government a completed copy of the record.

11. FAR 52.212-4 Contract Terms and Conditions -- Commercial Items applies to this acquisition.

12. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (DEVIATION 2013-O0019) applies to this acquisition.

13. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.233-2, Service of Protest; FAR52.233-3, Protest After Award; FAR 52.233-4, Applicable Law for Break of Contract Claim; FAR 52.252-1, Provisions Incorporated by Reference (https://farsite.hill.af.mil); FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil); DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights; DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; DFARS 252.204-7004 Alt A, System for Award Management; DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports; DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.244-7000, Subcontracts for Commercial Items; DFARS 252.247-7022, Representation of Extent of Transportation by Sea; AFFARS 5352.201-9101,Ombudsman.

Clauses in this RFQ are not all inclusive. Other clauses may be incorporated in the award.

14. Maintenance Service :

MAINTENANCE SERVICING:

a. The contractor is responsible for providing maintenance servicing and repairs to keep the vehicles in good operating condition throughout the duration of this agreement to include:

i. Planned service and maintenance (including materials, oil, grease, and lubricants) in accordance with the manufacturer’s schedules, recommendations, and warranty regulations

ii. Any further items of maintenance, repair or replacement including engine overhauls or replacement, overhauls of major components, and rectification of other mechanical defects, except where due to our negligence, misuse, or abuse;

iii. Any testing as required by any statute statutory regulation for the time being in force;

iv. Anti-Freeze

v. Replacement of all tires, batteries, and exhausts required as a result of faulty manufacture or fair wear and tear

b. The Government is responsible for:

vi. Taking proper and responsible care of the vehicle at all times

vii. Regular checks for radiator coolant levels, battery, tires, brake fluid and engine oil levels and adjusting where necessary

viii. All fuel consumed by the vehicle (while in our possession)

ix. Notifying the contractor (as soon as possible) after the vehicle becomes un-roadworthy from mechanical breakdown or accidental damage

x. Making the vehicle available to the contractor for maintenance at the due date or mileage according to the manufacturers servicing schedule, as displayed in the vehicle handbook.

15. Requests for Information (RFI) are due to the Government NO LATER THAN 18 October 2016 at 1600 Hours Chamorro Standard Time. RFI’s must be addressed to Darrin Davis and requested via e-mail darrin.davis.3@us.af.mil.

16. Quotes are due back to the government NO LATER THAN 25 October 2016 at 1400 Chamorro Standard Time. Oral quotes will not be accepted.

17. Any quotes or questions may be emailed to fernando.delgadotorres@us.af.mil.

FERNANDO DELGADO

Contracting Officer mailto:fernando.delgadotorres@us.af.mil