254_FSS_Furniture_Buy_Statement_of_Work.pdf

STATEMENT OF WORK

FURNITURE PURCHASE & INSTALLATION

Building 21018 ANDERSEN AIR FORCE BASE, GUAM

17 AUGUST 2016

TABLE OF CONTENTS

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Basic Services

1.2. General Information

1.3. Schedule Requirements

1.4. Furniture Move/Relocation Requirements

1.5. Systems Furniture Requirements

1.6. Installation Requirements

1.7. Hours of Operations

1.8. Security Requirements

1.9. Contract Manager

1.10. Contractor Personnel

1.11. Top Management Meetings

1.12. Submittal/Deliverable Requirements

1.13 Basis of Award

2.0. GOVERNMENT FURNISHED ITEMS

2.1. Government Furnished Records

2.2 Government Furnished Services (Base Support)

2.3 Forms and Publications

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION: Contractor shall provide all personnel, vehicles, equipment, tools, materials, supervision, items and services necessary to perform the furniture purchase, delivery and installation for Building 21018, Andersen Air Force Base (AAFB), Guam. Contractor shall appoint a person to manage all administrative and contractual aspects of this requirement.

1.1. Basic Services: Contractor shall totally manage all aspects of the purchase, delivery and installation at Building 21018, AAFB, Guam inclusive of the disassembly, inventory and palletization of replaced office furniture systems.

Contractor shall procure the systems furniture components, loose furniture, furniture accessories, and other materials as required to supplement and to meet the contract design specifications provided herein. See general information, requirements, furniture plans, systems furniture plans, phasing schedule, workstation & office typical drawings, and specification sheets.

1.2. General Information

1.2.1. Contractor shall manage, perform services and provide materials for all aspects of systems and loose furniture purchase, install, clean-up and follow-up as documented in the Building 21018 and Building 21012, AAFB, Guam Furniture Purchase, Delivery and Installation Contract.

1.2.2. The Government will not pay for any warehousing of furniture and will not permit any furniture to be warehoused on AAFB prior to installation.

1.2.3. Contractor shall submit offer with details for purchase, delivery, and installation of the required furniture system equipment.

1.2.4. Products shall be delivered under the “whole office concept” which is defined as delivery to the site on base, all products designated for that site at the same time/phase with no split deliveries unless Phase 2 (Option Items 1 & 2) is exercised at a later date and not at the time of initial award.

1.2.5. Contractor shall submit offer for purchase, delivery, and install of 254TH FORCE SUPPORT SQUADRON (FSS) furniture as in ATTACHMENT A CLIN 0001 and ATTACHMENT B CLIN 0002

1.2.6. Contractor shall purchase and shall be responsible for all coordination with the manufacturers of specified new furniture and new furniture components to guarantee that all furniture requirements and services meet the schedule.

1.2.7. Drawing Index:

Note: All index drawings are hereby incorporated into this contract and are for reference.

1.2.8. Site walk-through is scheduled for 9 September 2015 at 0930 hours, Guam time to view the office spaces covered by this requirement. Refer to contract documents for more information. A maximum of two (2) representatives per company will be allowed during the site visit. To coordinate base access, please contact the Contracting Officer Representative (COR), A1C Cymoril B. O’Neill, cymoril.oneill@us.af.mil or DSN 671-366-4947, no later than the dates and time listed in the solicitation on Fed biz Opps.

1.2.9. Contractor shall field verify all room dimensions prior to purchase of furniture and furniture components to ensure items will fit as indicated in plans/drawings. Contractor shall notify the Government upon discovery of any discrepancies or for clarification. All inquiries must be submitted in writing to Contracting Officer Representative (COR); A1C Cymoril B. O’Neill, cymoril.oneill@us.af.mil or DSN 671-366-4947, no later than the dates and time listed in the solicitation on Fed Biz Opps.

1.2.10. Contractor shall be responsible for the review and completeness of furniture specifications.

mailto:cymoril.oneill@us.af.mil mailto:cymoril.oneill@us.af.mil

1.2.11. Finished metal components shall be powder coated and finished w/ a durable voc-free finish, unless noted otherwise in contract documents.

1.2.12. Ozone depleting substances (ODS) policy- furniture items shall not include any specification, standard, drawing or other document that requires the use of class I ODS in the design, manufacturer, test, operation, or maintenance of any system, subsystem, item, component, or process. Furniture items shall not include any specification, standard, drawing or other document that establishes a requirement that can only be met by a class I ODS. Furniture items shall not require the delivery of any item of supply that contains a class I ODS or any service that includes the use of a class I ODS.

1.2.13. Furniture or furniture component packaging material shall be recyclable polyethylene bag with recyclable corrugated box or other recyclable material wrap. Contractor shall remove and reuse or recycle packaging after installation and Government Inspection. Contractor shall submit official letter of record to the Government. The letter of record shall state types and quantities of packaging materials recycled and that packaging materials are 100% recyclable and have been recycled and/or reclaimed for reuse, and where they have been recycled at.

Submit one (1) hardcopy and electronic copy to the Government with completion of each Phase.

1.2.14. The Government Technical Point of Contact shall select and approve upholsteries, fabrics, finishes, patterns and colors prior to order placement. See specifications for additional information.

1.2.15. Contractor shall review and coordinate furniture specifications with the Government.

1.2.16. Contractor shall coordinate truck loading/unloading location(s) at Building 21018 with the Government.

1.2.17. Contractor shall clean all furniture, vacuum and clean the site, and remove debris prior to “punch” (Government technical review/evaluation walk-through) of each Phase.

1.2.18. Contractor shall plan meetings and attend meetings as required by the Government.

1.2.19. Contractor shall provide minutes for all meetings. Meeting minutes shall be submitted in non-editable (.pdf) electronic format to the Government within 48 hours of meeting. Contractor shall provide hardcopies for reference at next meeting.

1.2.20. All records, files, documentation, and working papers provided by the Government or generated in the performance of this contract become and remain Government property.

1.2.21. All required new loose (freestanding) furniture and furniture accessories to be installed in respective Phase.

See Phase Schedule.

1.2.22. Government will determine acceptance or rejection of each Phase.

1.3. Schedule Requirements

1.3.1. The period of performance is 120 calendar days from the date of contract award.

1.3.2. Contractor shall submit finalized project schedule within three (3) working days after contract award.

Government will have minimum of three (3) calendar days to review. The schedule shall include inventory dates, design performance periods, when furniture shall be ordered and installed, planning meetings, coordination meetings, site verification meetings, move/relocation preparation dates, install dates, and submittals review dates.

The schedule shall be in Gantt format. Contractor shall coordinate project schedule with the Government.

1.3.3. The schedule shall be contingent upon and coordinated with current construction contract schedule and shall be coordinated with data and communications contracts as applicable.

1.3.4. Contractor shall update and issue schedule as approved by the Government.

1.3.5. Contractor shall notify the Government the same business day, with all issues that will impact the schedule.

1.3.6. Phase Scope of Work

CLIN 0001: Comptroller Flight (CPTF), Building 21018 PHASE 1 --- Provision of all personnel, vehicles, equipment, tools, materials, supervision, items and services necessary to perform the purchase, shipping, design and installation of office furniture for Building 21018, Force Support Squadron, Andersen Air Force Base, Guam in accordance with the Statement of Work, drawings and specifications attached herein. Phase 1 work shall commence immediately upon government approval of project schedule. Reference ATTACHMENT A – CLIN 001 – FURNITURE for item descriptions and quantities.

CLIN 0002: Disassembly, Inventory & Palletization, Building 21018 Provision of all personnel, vehicles, equipment, tools, materials, supervision, items and services necessary to perform the disassembly, inventory and palletization of replaced office systems for Building 21018, Andersen Air Force Base, Guam in accordance with the Statement of Work attached herein. Work shall be performed prior to the commencement of installation for Phase 1 and Phase 2. Contractor shall coordinate with Government representatives to keep disruptions to daily operations at a minimum.

Reference ATTACHMENT B –CLIN 002 – OPTIONS Line Items for item descriptions and quantities.

1.3.7. The Contractor shall coordinate Phase 1 commencement date with the Government and include in schedule.

See PWS 1.3.1. and 1.3.2. above.

1.3.8. The Contractor shall coordinate Phase 2 commencement date with the Government and include in schedule.

See PWS 1.3.1. and 1.3.2. above.

1.3.9. Contractor shall coordinate a “punch” walk-through with the Government on the last install day of each phase. Contractor shall assemble itemized punch list with items not complete, damaged, and missing. The Government will determine technical “acceptance/rejection” of all items and services. The Government determines occupancy after each phase.

1.4. Government Property

1.4.1. Contractor shall provide proper protection of Government property and follow Life Safety Codes.

1.4.2. After install phase, the Government will complete a “punch” (technical review/evaluation of furniture product and services) list indicating any issues concerning damage to Government property (including but not limited to building structure and finishes, furnishings, equipment), missing/delinquent items, and incomplete service. “Punch” list items shall be acknowledged in writing by the Contractor and remedied within 3-7 business days.

1.4.3. The Government will connect all computer (data), communication, copier, printer equipment and systems furniture from power/data/communication infrastructure under a separate Government contract.

1.4.4. The provision of moving supplies, disassembly, packing, relocation, and install of personal items, personal wall mounted items, personal equipment, and personal furniture are not included in scope of this project.

1.4.5. Contractor shall notify the Government upon discovery of any damages or issues that occur during the moves/relocations and installs.

1.5. Systems Furniture Requirements

1.5.1. Install of existing and new systems furniture workstations (open offices and private offices) shall be a coordinated effort. The contractor shall communicate with government POCs to coordinate installation with power/data/communication removal and installation contracts as applicable.

1.5.2. Contractor shall provide design and procure systems furniture for workstations in accordance with the specifications and floor plans provided herein; contractor shall inventory and execute design for systems furniture and systems furniture components in accordance with the specifications and floor plans provided herein. Submit design and installation plans (overall plans, workstation/furniture plans, overhead and storage plans, and power/panel plans) for each floor plan. Contractor shall submit design and installation plans within 10 calendar days of award. Each design plan, install plan and component listing should indicate install sequencing. Contractor to submit (4) hardcopy sets of plans (22”x34”), editable electronic files of the plans (.dwg or .dgn CAD format), and systems furniture component listing with quantities to the Government for review and approval. Contractor shall submit as built plans upon completion of each Phase in the above requested formats.

1.5.3. All systems furniture lockable storage components in open office areas and private offices shall be keyed alike per workstation. Contractor shall identify existing keying system and condition of locks to implement keying plan for reconfiguration and install within Building 21018.

1.5.4. Contractor shall coordinate furniture staging areas in Building 21018 with Government.

1.5.5. Contractor shall coordinate power/data/communication technical specifications of both new systems furniture components and computer/training tables with the Government, construction contractor, data contractor and communications contractor as applicable.

1.5.6. All workstations in Building 21018 shall have power, data, communications capabilities and components. All new outlets and cover plates in system furniture components shall be furnished by Contractor.

1.5.7. All power/data/communications connectivity to building services is at floors and walls.

1.5.8. Contractor shall field verify all power/data/communications connectivity locations and requirements.

1.5.9. All furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, or under the oversight of, qualified professional Interior Designers as required to meet the quality standards of the SOW. Contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract. Designs of each location shall consist of the following:

Basic floor plan sheet(s): to include graphic symbols for all major components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, pedestals, file cabinets, etc.) as determined by the Government. This design sheet shall include station numbers and associated product locations as applicable.

Typical workstation plan sheet(s): to include dimensions and graphic symbols for all major components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc) as determined by the Government. This design sheet shall include station numbers and associated product locations as applicable.

Panel and Hardware Layout sheet(s): to include accented panel colors and non-standard panel widths (30", 36", 42", etc). In addition to display hardware, keys and locksets shall be included as applicable.

Furniture Power Distribution sheet(s): to include powered panels, powered components, receptacles, data connectivity components, communication connectivity components, powered raceways (base & beltline), and base electrical feeds for all base locations as applicable.

All designs/redesigns plans shall be to a scale of 1/4" to the foot and contain a graphic representation for all components. Plan drawing sheet dimensions are 22”x 34”. Provide overall plans for each floor at 1/8” scale for reference. The Contractor shall be responsible for collection of information relevant to the design/redesign through the Government furnished drawings. After completion of the collection and processing, the preliminary systems furniture redesigns shall be completed and formally presented to the Government. The redesigns shall meet all requirements as defined through the information collection process. The Government will provide furniture and facility floor plans for each. Files shall be converted to .dwg format for Contractor use if required.

Then facility layouts shall be used as a basis for the design/redesign to assure proper furniture coordinates within the facility layout. The Contractor shall be responsible to re-certify the accuracy of the furniture and floor plans (as it applies to the new systems, freestanding furniture and appliances requirements). Any discrepancies shall be reported to so the Government can update the databases accordingly. The Contractor is responsible for scaling adjustments necessary to use these furniture and facility layouts and correction of any graphic symbols within the furniture and facility layout which may change during the conversion process. Correct facility information shall be reflected in the design/redesign. Contractor shall be required to make adjustments to systems furniture layering conventions in CAD to further ensure compatibility with facility layouts. The Government will have fourteen (14) calendar days to review the preliminary design/redesign. All redesigns shall be coordinated with the Government.

Multiple redesigns may be required to achieve an acceptable final design. Any changes by the Government to this design/redesign shall be incorporated by the Contractor. A final presentation by the Contractor shall be made within three (3) workdays from the date they received the changes.

All information provided to update the plans and contract documents and maintain the automated master copy shall become the property of the Government at the end of the contract period. Three paper hardcopies of the “as-built” furniture plans, contract documents and inventory listings shall be delivered to the Government prior to contract termination/expiration. The Contractor shall compile and maintain a master copy of the installed systems/modular furniture during the life of this contract.

1.6. Install Requirements

1.6.1. Contractor shall plan and coordinate pre-install meeting(s) with the Government, the current construction project contractor, communications project contractor, and the data project contractor as applicable to field verify all site conditions in Building 21018 and Building 21012. Contractor shall record in writing and with photographs any “damaged” conditions that exist indicating location of occurrence. This report shall be titled per building and be titled “Site Condition Report”. Contractor shall submit in electronic (.doc & .pdf) and hardcopy format to the Government.

1.6.2. Contractor shall provide install plans (6) hardcopies and electronic file (.pdf) to the Government for coordination purposes.

1.7. Hours of Operation

1.7.1. Normal Hours. Hours of work are 0730 to 1630, Monday through Friday. The Contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the Government. See Section 1.3 Schedule Requirements for service hour requirements outside of normal business hours and days.

1.7.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year's Day, Martin Luther King, Jr., George Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.7.3. Continuation of Essential Department of Defense (DoD) Contractor Service During Crisis. All services to be performed under this contract have been determined to be non-essential for performance during crisis. The base could be closed because of security problems or other events, which would necessitate the closing of the base.

Should one of these situations occur the Contractor should listen to or watch one of the local television or radio stations for notification of possible base closure. The Contractor shall not receive any other form of notification of base closure from the Government, unless contacted by the Contracting Officer. The Contractor is responsible for notifying his/her employees.

1.8. Security Requirements

1.8.1. Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use if performing in a Government facility. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.8.2. Contractor shall comply with Pass and Registration guidelines to obtain Identification Credentials, Vehicle Passes or a Common Access Card (CAC) if required. Subsequent to award, the CO will provide the Contractor with the current guidelines.

1.8.3. Contractor shall establish and implement methods of ensuring that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

Contractor shall immediately report the occurrences of lost or duplicate keys to the CO. In the event keys, other than master keys, are lost or duplicated the Contractor shall, upon request of the CO, rekey or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform rekeying.

When the replacement of locks or rekeying is performed by the Government, the total cost of rekeying or the replacement of the lock or locks shall be billed to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost shall be billed to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.8.4. Contractor personnel shall wear visible ID badges at all times.

1.9. Contract Manager

1.9.1. Contractor shall provide an individual who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the Contractor shall be designated in writing to the CO within five (5) days after contract award. Contractor shall provide telephone numbers of this person and alternate or alternates where these persons may be contacted outside of normal duty hours. This person or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract on the installation.

1.10. Contractor Personnel

1.10.1. Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

1.11. Top Management Meetings: Meetings may periodically be held between Government personnel and Contractor management to discuss contract status. The CO will notify the Contractor in writing in advance of the place and time of required meetings.

1.12. Submittal/Deliverable Requirements:

1.12.1. Submit with Offer

1.12.1.1. QUOTATION: Submit itemized price proposal including breakdown by Phases with Phase Total Costs and overall Total Costs. Use Attachment B, Exhibit Line Items to provide price proposal.

1.12.1.2. BASIS OF DESIGN: Submit “(BASIS OF DESIGN)…(OR APPROVED EQUAL)”manufacturer name, style, model numbers, technical specifications, cut-sheets, manufacturer’s full line of finish cards in duplicate with bid to Government for approval.

1.12.1.3. PROJECT SCHEDULE: Submit a detailed project schedule to achieve timeline in accordance with Phase installation timeline requirements detailed in Section 1.3.5.

1.12.2. Submittal / Deliverable Requirements

1.12.2.1. Contractor shall submit Project Schedule as indicated in PWS 1.3 and PWS 1.12.

1.12.2.2. Contractor shall submit furniture finish and fabric samples in duplicate for all new systems and freestanding furniture and components to the Government for approval subsequent to award. Samples to be clearly labeled with product information and reference furniture tag(s). Contractor shall submit samples on schedule to allow for Government to have fourteen (14) business days to review.

1.12.2.3. Contractor shall submit Site Condition Reports as indicated in PWS 1.6.1.

1.12.2.4. Contractor shall submit record for environmental packaging and recycling of packaging materials as indicated in PWS 1.2.13.

1.12.2.5. Contractor shall submit “punch & inventory lists” as indicated in PWS 1.3.8. and PWS 1.4.2.

1.12.2.6. Contractor shall submit Meeting Minutes as indicated in PWS 1.2.19.

1.12.2.7. Contractor shall submit systems furniture design plans, install plans and install sequencing schedule as indicated in PWS 1.5.2., 1.5.3. and 1.6.2.

1.12.2.8. Contractor shall submit (2) product binders that include furniture specifications, finishes, order information, warranties, maintenance data, etc., for all new systems and freestanding furniture. This shall to be submitted to Government prior to the completion of contract.

1.13 Basis of Award

1.13.1. Proposal submissions will be evaluated and award will be made to the offeror whose proposal is determined to be the lowest price technically acceptable (LPTA).

1.13.2 Offerors shall refer to 1.12.1 for all pre-award submittal requirements.

2.0. GOVERNMENT FURNISHED ITEMS: The Government shall provide, without cost, the facilities, equipment, materials, and/or services listed in this section.

2.1. Government Furnished Records

2.1.1. Government-Furnished Records, Files, Documents, and Work Papers. All records, files, documents, and work papers provided by the Government or generated in support of this contract are Government property.

2.2. Government Furnished Services (Base Support)

2.2.1. Emergency Medical Service. Emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The Contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate, as appropriate.

2.2.2. Security Police. General on-base Security Police service. Security police phone extensions 911 for emergencies, and 671-366-2910 for routine calls.

2.2.3. Safeguarding Government Property. The Contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured. The Contractor shall conform to the provisions of AFI 31-209 for safeguarding the Government-furnished facilities and material contained therein.

2.3. Forms and Publications

2.3.1. The Government will provide forms and publications expressly required to perform the work in this PWS.