SOO Draft.docx

Statement of Objectives (SOO) Secure Video Teleconferencing (VTC) System Installation

1. Introduction

1.1 The objective of this SOO is for a contractor to furnish, install, and test a fully functional SIPR Secure Video Teleconferencing (VTC) System Hickam located at 1101 Long Way, Joint Base Pearl Harbor-Hickam, Building 287. This project aims to modernize the existing VTC system to meet the increasing demand for secure video conferencing and enhance mission situational awareness.

1.2 All equipment, firmware, and software must comply with the Defense Information Systems Agency (DISA) Approved Product List (APL) for Unclassified/Classified VTC or be Joint Interoperability Test Command (JITC) certified.

2. Specific Tasks and Requirements

2.1 Capabilities: The VTC system must provide classified services with the following functionalities:

2.1.1 VTC Equipment/System:

· The contractor shall provide a fully operational solution for secure VTC capabilities for both NIPR and Secure Internet Protocol Router Network (SIPRNET) with point-to-point and multipoint functionality. The solution must include one (1) NIPR and one (1) SIPR connection at the podium to support presenter workstations.

· Installation of crypto device, Network Isolation Switch, and Secure-switch Fiber Optic IP Switch in the designated conference room.

· Provide connectivity through the base network via secure IP routing and ISDN capabilities (DSU/CSU Ethernet, Video Conferencing, T1/PRI). If additional ISDN PRI/BRI circuits are required, the contractor will procure an approved IMUX DSU/CSU.

2.1.2 Overhead Projector:

· Requirement owner currently owns a PROJECTOR MAKE AND MODEL. Proposal should include an option to utilize these existing assets along with an option for the contractor to supply and install new assets.

· The system shall maintain existing projector functionalities for local presentations and remote VTC participation. It must also display and process both secure and non-secure information on the existing display wall.

2.1.3 Projector Screen:

· Requirement owner currently owns a Da-Lite ADV DLZ 164D 87X139 MW. Proposal should include an option to utilize these existing assets along with an option for the contractor to supply and install new assets.

2.1.4 Remote Control Equipment:

· Installation of a remote-control system that manages all VTC functions, including secure/non-secure switching, display configurations, and volume control.

· A sign indicator will show the security level of the ongoing VTC, connected to the output of the IP secure switch fiber optic A/B switch.

2.1.5 Audio Equipment:

· Ensure intelligible, feedback-free audio for remote participants, with muting and active control features.

· Microphone pickup must be capable to pick up any input from within the room.

· Speaker output must be clear and sized appropriately ensuring all audio is heard throughout all areas of the room.

2.1.6 Encryption Device:

· Installation of encryption device for secure VTC operations.

2.1.7 VTC ISDN Signals:

· VTC received/transmitted ISDN signals must be encrypted and routed according to DISA DVS-G standards, ensuring all equipment is JITC approved.

2.1.8 Rack and Security:

· The equipment room must accommodate a new equipment rack or utilize an existing one, allowing for secure access and operational functionality. Install physical security measures that are compliant with local regulations.

2.1.9 Room Physical Security:

· Provide door seals to prevent audio leakage and ensure the room meets all security standards for classified discussions.

2.1.10 Current Systems:

· The Contractor will assess the current NIPR and SIPR computers to ensure they can support the updates for the new room. If any systems are found to be incompatible or unable to handle the required upgrades, a technology refresh will be necessary to ensure optimal performance and compliance with network requirements.

· Currently, four (4) TVs are set up within the room and will require integration within the new VTC solution.

3. Additional Requirements

3.1 The Contractor will collaborate with Base Communication Squadron to ensure that all devices purchased meet regulatory requirements and are authorized for use on NIPR/SIPR networks. Additionally, Basecomm will review and approve all purchases and installations related to office infrastructure, to include all configuration information.

3.2 The contractor will provide a detailed proposal that includes equipment specifications (model numbers, manufacturers, pricing, warranties), installation plans, and a narrative describing the proposed solution.

3.2 Installation Plan:

· The contractor shall coordinate with the base safety officer upon arrival and must secure written approval for any changes to the installation plan.

3.3 Turn-Key Operation and Testing:

· Complete all installation, testing, and operational tasks within 180 calendar days of contract award, ensuring compliance with specified requirements.

3.4 Warranty:

· A one-year warranty shall cover all new equipment and installation-related work.

3.5 Training:

· Upon project completion, provide comprehensive user and operational training for designated staff, including troubleshooting guidance.

3.6 Project Management:

· Submit a project schedule for government approval within one week of award and manage all aspects of the project to ensure compliance with cost, schedule, and performance metrics.

4. Security and Compliance

4.1 All contractor personnel must be U.S. citizens and comply with security clearance requirements. Background checks are mandatory, and personnel must be escorted during installation.

4.2 The contractor is responsible for safeguarding all government property and ensuring proper disposal of classified materials in compliance with Air Force standards.

4.3 The contractor shall maintain a current listing of all employees involved in the project, including their security clearance levels.

4.4 The contractor must have base access, or obtain base access, throughout the time of the performance of the contract.

5. Documentation and Deliverables

5.1 The contractor shall provide comprehensive documentation, including test and acceptance reports, operation and maintenance manuals, and as-built documentation in both hard and soft copy formats.

5.2 All project management documentation, including project planning materials and installation schedules, must be provided for government review.