Statement_of_Work_Redacted.pdf

STATEMENT OF WORK

Dry Ice Delivery For

15th Medical Group Hickam AFB, HI

I. DESCRIPTION OF SERVICES

The contractor shall provide all labor, materials and transportation for dry ice delivery services for the Laboratory, 15th Medical Group, Hickam AFB Hawaii, as defined in this Statement of Work (SOW). Contractor shall provide delivery of dry ice on site at 15th Medical Group facility recurring every two weeks on Wednesdays unless otherwise arranged via contract addendum.

Delivery of the dry ice should be between the hours of 0730 and 0930. The contractor shall exchange the empty dry ice storage container with the full dry ice container while a Government employee is present. The contractor shall submit delivery order receipts and signed documentation as identified throughout this SOW.

1.1. Place of

performance:

1.2 Performance Period: 16 Sep 2019 – 15 Sep 2024

1.3 Invoices. Invoices WILL BE submitted to the laboratory technician with each shipment through delivery order receipt. The invoice must include the following as a minimum:

Date of service.

Company and service representative names.

Contract number.

A detailed description of what clinic received the service, documenting quantity of bins serviced.

Total cost.

Total weight.

Signature of receiving laboratory technician.

II. GENERAL INFORMATION

2.1 Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative or subcontractor of the contractor entering the governmental installation, shall abide by all security regulations of the installation.

15th Medical Group, Hickam AFB

2.2 Delivery of Storage Containers. Deliver 82 gallon or similar secure/leak-proof storage containers to the laboratory room A214.

2.3 Accountability. The contractor shall prevent loss and damage of storage container owned by 15th Medical Group. Any container found to be lost or damaged due to contractor’s negligence in taking necessary precautions shall be replaced or repaired at no additional cost to the government. The government shall approve all substitutions. All repaired items shall match existing conditions prior to damage.

2.4 Reduced Amounts. The contractor shall not deliver quantities under 400 pounds of dry ice.

If less than 400 pounds of dry ice is delivered for any reason, the contractor shall be required to arrange for delivery of missing amounts.

III. CONTRACTOR RESPONSIBILITIES

3.1 Personnel. The contractor shall not employ any person who is an employee of the U.S.

government if employing that person would create a conflict of interest. The contractor shall ensure all employees are qualified to perform the requirements of this SOW. Contractor employees shall present a neat appearance and be easily recognized as contractor employees.

Employees must have in their possession and present upon request, personnel and vehicle passes issued by the Government. Contractor personnel shall not wear any clothing resembling military type uniforms.

3.2 Equipment. Dry Ice Containers. One 82 gallon container that is used in the dry ice rotation has been purchased by 15th MDG and shall be returned at the end of the contract period. The contractor shall exchange their dry ice container with the 15th MDG dry ice container until the expiration of this contract.

3.3 Supply. The contractor shall deliver 400 pounds of dry ice in the form of slabs.

IV. GOVERNMENT RESPONSIBILITIES

4.1 General. The government will provide the services, items, equipment, and/or Facility as identified in this SOW.

4.2 Equipment. The government will provide one dry ice container.

4.3 Delivery Locations. The Government shall provide pickup and delivery points as specified in this SOW.

V. GENERAL INFORMATION

5.1 Hours of Operation. The contractor shall provide service between the hours of 7:30 a.m.

through 9:30 a.m., every two weeks to be delivered on Wednesday only. If contractor is unable to comply with arranged dates and times, they will notify the government party no later than 24 hours before time of scheduled delivery.

5.2 Performance of Services during Crisis. Hickam Air Force Base requires continued performance of services during any crisis declared by the National Command Authority or Overseas Combatant Commander. Dry ice delivery services are deemed as “vital to mission continuance” and essential for continued quality service during any crisis. Schedule and hours of operation for dry ice delivery services will be maintained as normal.

5.3 Delivery Delays. A contractor will not be held responsible for excusable delays such as: real world events, Wing exercises, deployments, and/or contingencies that require higher level base security nor will the contractor be provided compensation for such delays. Inexcusable delays will be assessed by the Contracting Officer on a case-by-case basis and may result in corrective action.

5.4 Personnel/Vehicle Security Requirements. The contractor shall obtain the required pass and registration items for all contract personnel and vehicles requiring entrance to all locations on Joint Base Pearl Harbor - Hickam under this contract.

5.5 Compliance with Installation Security. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

5.6 Safeguard Government Property. The contractor shall be responsible for safeguarding all government property provided for contractor dry ice storage bins.

VI. SPECIAL REQUIREMENTS

6.1 Insurance. The contractor is required to carry the minimum insurance required by State Law for worker’s compensation and employer’s liability as well as general liability. Proof of such insurance will be required before start of contract.

VII. QUALIFYING FACTORS

7. 1 Background Checks. Contractor/Supplier shall perform Background, Sex Offender and Criminal Record Checks on all selected Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation. The background checks must be current as of 120 calendar days from the start of the contract to receive access onto the USAF installation. (Hawaii Criminal History Records Check, for an example, is sufficient source.

For Non-U.S. Citizen Applicants, background checks will be verified with the Department of Homeland Security/Immigrations and Customs Enforcement)

7.2 Disqualifying Factors for Unescorted Installation Access. The Contractor/Supplier will ensure Contracted Permanent/ Temporary employees requiring access onto the Department of Defense/Air Force installation DO NOT meet any of the following disqualifying factors Disqualifying factors for denied access are as follows [Ref 15 AWI 31-101]:

U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

Barred from entry/access to any military installation or facility.

Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an “order of arrest” has been issued by a judge).

Incarcerated for 12 months or longer within the past five years, regardless of offense/violation.

Any conviction of espionage, sabotage, treason, terrorism or murder.

Conviction of a sexual assault or classified as a sexual offender, rape, child molestation, armed assault/robbery, firearms or explosives violation, drug possession with intent to sell, or drug distribution within the past 10 years.

Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

-Individual is currently serving their first year of parole or probation for any felony offense.

7.3 Criminal Records/Sex Offender Check. Prior to the assignment of any Permanent/Temporary personnel at Department of Defense/Air Force facilities, CONTRACTOR/SUPPLIER Permanent/Temporary personnel must be subjected to a criminal records/sex offender check. CONTRACTOR/SUPPLIER shall be required to complete a criminal records/sex offender check on selected candidates only. CONTRACTOR/SUPPLIER will arrange, conduct and absorb all expenses of the criminal records/sex offender check. In accordance with applicable law, a check for felony and misdemeanor criminal convictions and conviction of any sex offense shall be conducted in all states, and all counties of state or states where the Permanent/Temporary candidate/employee has resided in, has been employed in, or attended school in for the past seven (7) years. Permanent/Temporaries convicted of any offense, misdemeanor or felony shall not be allowed installation access without review and written approval from Installation Contracting office with concurrence from the installation’s Chief of Security Forces.

7.4 Employees of the Contractor/Supplier. No one except authorized employees of the CONTRACTOR/SUPPLIER is allowed onto Department of Defense/Air Force installations/facilities. CONTRACTOR/SUPPLIER employees are NOT to be accompanied onto the installation or in their work area, (unless authorized as escort by the 15th Security Forces Squadron Pass and Registration Section), by acquaintances, family members or any other person(s) unless said person(s) is authorized by the contract to perform services required under the contract for CONTRACTOR/SUPPLIER.

7.5 Employment Credentials Issue and Turn-In. The CONTRACTOR/SUPPLIER agrees to retain all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force. The CONTRACTOR/SUPPLIER agrees to return all Passes/Badges, and any other pertinent documents to the Installation/Facility Contracting officer who will in turn recover them to the Installation/Facility Pass and Registration office upon completion of the contract. In the event of contract termination, employee termination, or failure of an employee to return to work the CONTRACTOR/SUPPLIER agrees to retain/recover all Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force to the Installation/Facility Contracting officer who will in turn recover them to the Installation/Facility Pass and Registration office. When Passes/Badges, and any other pertinent documents issued by the Department of Defense/Air Force cannot be recovered by CONTRACTOR/SUPPLIER, the CONTRACTOR/SUPPLIER agrees to reimburse the replacement cost to the Department of Defense/Air Force.