FA521519Q8025_Dry_Ice_Airgas_USA_LLC.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

WRIGHT-PATTERSON AIR FORCE BASE OHIO 45433

August 16, 2019

MEMORANDUM FOR AIRGAS USA, LLC:

FROM: 766th Specialized Contracting Squadron (SCONS/PKI) 90 G. Street, Building 1201 Joint Base Pearl Harbor-Hickam, HI 96853

SUBJECT: Request for Quote (RFQ) FA5215-19-Q-8025 – Dry Ice Delivery

1. This is a formal RFQ to support the United States Air Force, 15th Medical Group (15 MDG), which requires the delivery of dry ice to its laboratory.

2. Requirement Information: Please see the attached Statement of Work (SOW) for the full details of the requirement.

3. This will be a firm fixed price contract. Please fill in this table with your pricing. Quotes shall be valid for 60 days.

CLINs

Quanity

Unit Item and Description

Unit Price

Total Price

Dry ice Delivery, Base Year 16 Sep 2019 – 15 Sep 2020

Each

Contractor to provide all labor, materials, supplies, equipment, and transportation necessary to perform the delivery IAW

SOW.

Dry ice Delivery, Option Year 1 16 Sep 2020 – 15 Sep 2021 all labor, materials, supplies, equipment, and transportation necessary to perform

Dry ice Delivery, Option Year 2 16 Sep 2021 – 15 Sep 2022 all labor, materials, supplies, equipment, and transportation necessary to perform

Dry ice Delivery, Option Year 3 16 Sep 2022 – 15 Sep 2023 all labor, materials, supplies, equipment, and transportation necessary to perform

Dry ice Delivery, Option Year 4 16 Sep 2023 – 15 Sep 2024 all labor, materials, supplies, equipment, and transportation necessary to perform

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Total Price: XXXXXXXX $_________

4. The Government intends to award a (1) Firm-Fixed Price contract as a result of this solicitation with a base year and four (4) option years.

5. RESPONSES TO THIS REQUIREMENT SHALL BE SUBMITTED electronically via email to the following recipients:

Amanda Fouquette, amanda.fouquette@us.af.mil and SrA Philip Johnson, philip.johnson.24@us.af.mil

6. Quote Due Date: 21 August 2019, 4:00 PM Eastern Standard Time (EST). The 766 SCONS is in the Hawaii Standard Time (HST) Zone, so please plan accordingly.

7. No site visit is available for the associated procurement.

8. Offerors are required to submit both a written Price Quote and Technical Quote to Government officials for the purposes of acquiring supplies from the Contractor(s) that is fully cognizant of the scope of this requirement and has the capability to complete all requirements described in the solicitation.

9. The offeror’s transmittal and cover letter for the Quote must contain the name, phone number, and e-mail address of the person to be contacted concerning any matter related to the solicitation.

766 SCONS/PKI may, for example, contact that individual to ask questions, if necessary.

10. Include the following information in your Quote:

a. Duns & Bradstreet (DUNS) number and Tax Identification Number (TIN);

b. Company Name mailing address, and website address;

c. Do you have a Government approved accounting system? If so, please identify the agency that approved the system;

d. Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All offerors must register in SAM located at http://www.sam.gov/;

e. Company Point of Contact, Phone and E-mail address.

BASIS OF AWARD

Contract award shall be made to the responsible Offeror whose offer, in conforming to this RFQ, provides the Lowest Priced Technically Acceptable product.

TECHNICAL QUOTE ASSESSMENT TABLE

Rating Description

ACCEPTABLE Based on the offeror’s technical Quote, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

UNACCEPTABLE

Based on the offeror’s technical Quote, the Government has no expectation that the offeror will be able to successfully perform the required effort. An unacceptable is garnered if the Contractor’s Quote does not detail the areas delineated above.

PRICE QUOTE

Total estimated price, from all CLINS, to accomplish the requirement will be utilized as a basis for evaluating price. The factors below will be used to assess whether the Offeror’s Quote is complete and accurate. The offerors price Quote will be evaluated using the sum of all priced line items, including options.

Cost/Price Completeness and Accuracy: The Government will review the cost/ price schedules for completeness and accuracy. Changes to the evaluation quantities, blanks or zeroes in the pricing columns, and/or mathematical mistakes may be subject to clarification for confirmation of the offeror’s intent. The offeror's Quote will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Comparing electronic submittals with hard copies; if applicable.

Cost/Price Realism: The Government reserves the right to perform cost/price realism.

11. The Government intends to award Contract Line Item Numbers (CLINs) as above on page 1.

12. PROVISIONS/CLAUSES: The following DFARS and AFFARS clauses will also apply, but are not limited to:

Clause Title 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) fill-ins as follows:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a Combo document type is identified but not supportable by the Contractors business systems, an Invoice (stand-alone) and Receiving Report (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or Not applicable.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF

Pay Official DoDAAC F87700 Issue By DoDAAC FA5215 Admin DoDAAC Inspect By DoDAAC

FA5215

F2C4MG

Ship To Code F2C4MG Ship From Code N/A Mark For Code F2C4MG Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

N/A

Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or See schedule if multiple ship to/acceptance locations apply, or Not applicable.)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the Send Additional Email Notifications field of WAWF once a document is submitted in the system.

(jazlyn.r.smart.mil@mail.mil)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(jazlyn.r.smart.mil@mail.mil)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of Clause)

5352.201- Ombudsman (June 2016):

(a)An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b)Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c)If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), address: 25 E. Street, Joint Base Pearl Harbor-Hickam, HI 96853, phone number: (808) 449- 8569, facsimile number: (808) 449-8571. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d)The ombudsman has no authority to render a decision that binds the agency.

(e)Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of Clause)

13. This RFQ is not an authorization to begin performance, and in no way obligates the Government for any costs incurred by the contractor for this requirement. Prior to commencement of any activities associated with the performance of this effort, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established. The Government reserves the right not to award an order as a result of this RFQ.

14. Attachments to the RFQ include:

a. Attachment 1 – Statement of Work

AMANDA FOUQUETTE

Contracting Officer