FA5215-16-T-0003_APASS_Combo.pdf

Combined Synopsis- Solicitation for Commercial Items (IAW FAR 12.603) 11 March 2016

Contracting Office Address

Department of the Air Force, Air Force Installation Contracting Agency, 766 SCONS – Joint

Base Pearl Harbor – Hickam (JBPH-H), 90 G Street, JBPH-H, HI 96853-5230, United States

Description

This is a combined synopsis/ solicitation prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is not to be construed as a commitment by the Government. All information is to be submitted at no cost to the Government.

The solicitation will be issued as a Request for Quotation (RFQ) under the solicitation number

FA5215-16-T-0003.

This solicitation document and incorporated provisions and clauses are those in effect through the

Federal Acquisition Circular (FAC) 2005-87 as of 7 May 2015, Defense Federal Acquisition

Regulation Supplement Publication Notice (DPN) 20160226 and Air Force Acquisition Circular

(AFAC) 2015-1001.

This acquisition is Full and Open in regard to size standards. The applicable NAICS is 721110, Hotels (except Casino Hotels) and Motels; the small business size standard is $32.5 Million.

This RFQ contains two (2) line items on a firm fixed price basis. The line items are as follows:

CLIN

DESCRIPTION OF SERVICE

Quantity

Unit

Cost

Total

Cost

Lodging -

Provide 60 hotel rooms for check-in on 30 April 2016 and check-out 5 May 2016, 5 hotel rooms for check-in on 1 May 2016 and check-out 5 May 2016. All hotel rooms must be given at the military rate if available and the option to reduce the number of hotel rooms and adjust dates as required must be retained until check-in date. *Note: ~28 rooms will be paid by contract (Title 10

Funding); remainder by individual payment. All hotel rooms must be in compliant with Federal Emergency Management Agency requirements and/or the Hotel and Motel Fire Safety Act of 1990.

Nights

Conference Package-

Conference Room: Provide one conference room capable of seating

75 personnel in a classroom setting on 2-3 May 2016 and the morning of 4 May 2016, with access to the conference room on 1

May 2016 for setup (with option to reduce the number of personnel

1 Lot closer to event).

Command and Control Room: Provide one (1) room for command and control, set up in a “board room” type arrangement with internet connection for ~7-10 people on 2-4 May 2016. This room should be collocated with the main conference room.

Buffet Style Dinner: Provide one room or suitable outdoor setting with a buffet style dinner for 75 people on 1 May 2016. **Halal and/or vegetarian options needed.

Conference Meals: Provide a light style breakfast (coffee, tea, pastries and fruit) for 75 people from 2-4 May 2016; provide buffet style lunches for 75 people from 2-3 May 2016; as well as light snacks and drinks (coffee/water/tea) for 75 people in the morning, mid-morning, and afternoon breaks on 2-3 May 2016 (with an option to reduce personnel closer to event). **Halal and/or vegetarian options needed at meals.

Parking: Provide daily parking for approximately 10 individuals from 1-4 May 2016. Provide one VIP parking space for approximately one hour during the morning of 2 May 2016 for opening speaker.

ADDITIONAL REQUIREMENTS

When bidding on this requirement please include the information below and do a price breakdown for the above mentioned CLINs:

Cage Code:

DUNS No:

TIN:

Payment Terms:

Date offer expires:

Acceptance will be performed by the Government. The FOB Point is destination.

The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

(b) All quotes are due on or before 12:00 PM, Hawaii Standard Time (HST), Monday, 21 March 2016.

Submission is made via email to the Contracting Specialist, Ms. Bernadette Cruz at bernadette.cruz@us.af.mil and to the Contracting Officer, Marie Tanaka at marie.tanaka@us.af.mil.

Quotes must reference the solicitation number FA5215-16-T-0003.

(c) System for Award Management (SAM). Offerors must be registered in the SAM database to receive a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offeror.

mailto:bernadette.cruz@us.af.mil mailto:marie.tanaka@us.af.mil

In addition 52.212-2 (a), Evaluation – Commercial Items, the Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and technical considered. The following factor shall be used to evaluate offers: Price and Technical Acceptability.

To be rated as Technically Acceptable, the Quote must meet the following factor: Lodging, Conference Rooms, and the Command and Control Room must be located within same hotel/complex in Honolulu, Hawaii. Furthermore, all meals must have a vegetarian and/or Halal option. If these factors are not met, the Quote shall be deemed Technically Unacceptable.

All responsible sources may submit a quote, which will be considered by the Government. Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the

Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (this must be completed on http://orca.bpn.gov), DFARS 252.212-

7000, Offeror Representation and Certifications-Commercial Items. All referenced Federal Acquisition

Regulation (FAR) clauses and provision in this solicitation may be accessed via the internet at https://farsite.hill.af.mil.

Offerors must comply with the FAR provision 52.212-3, Offeror Representations and Certifications –

Commercial Items and ALT I.

The following FAR clauses also apply:

52.204-7 System for Award Management

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.209-11 Representation by corporations Regarding Delinquent Tax Liability or a Felony

Conviction under Any Federal Law

52.212-1 Instructions to Offerors – Commercial Items

52.212-3 Offeror representations and Certifications—Commercial Items

52.212-4 Contract Terms and Conditions – Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Dev)

52.219-14 Limitations on Subcontracting

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications

52.232-39 Unenforceability of Unauthorized Obligations

52.233-4 Applicable Law for Breach of Contract Claim http://orca.bpn.gov/ https://farsite.hill.af.mil/

52.247-34 F.o.b. Destination

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

The following DFARS clauses also apply;

225.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.203-7996 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements-Representation (Deviation 2016-O0003)

252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements (Deviation O0003)

252.204-7004 Control of Government Personnel Work Product Alternate A

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7011 Alternative Line-Item Structure

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Disclosure of Information on Litigation Support Contractors

252.211-7003 Item Unique Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System—Statistical Reporting in Past Performance Evaluations

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Request and Receiving Reports

252.232-7010 Levies on Contract Payments

252.243-7001 Pricing of Contract Modifications

252.244-7000 Subcontracts for Commercial Items

The following AFFARS clauses also apply:

5352.201-9101 Ombudsman

ALL-WAWF Wide Area Workflow Instructions

Points of Contact

Address any questions to Ms. Bernadette Cruz at bernadette.cruz@us.af.mil and to Ms. Marie Tanaka at marie.tanaka@us.af.mil by 12:00 PM HST, Wednesday, 16 March 2016.

mailto:bernadette.cruz@us.af.mil mailto:marie.tanaka@us.af.mil