Draft PWS.docx

Revised on 8 Jul 2025, modification P00017 Attachment 1 to Contract No. FA520921P0044 Solicitation No. FA520921Q0017 Appendix C, Page 2 of 2

Revised on 8 Jul 2025, modification P00017

PWS, Page 1 of 10

PERFORMANCE WORK STATEMENT (PWS) FOR

OPERATION AND MAINTENANCE (O&M) OF

DEFENSE INFORMATION SYSTEMS NETWORK (DISN) POWER PLANTS AND STATION BATTERY SYSTEMS

15 Jan 2021

PREPARED BY

374TH COMMUNICATIONS SQUADRON (CS) (PACAF), APO AP 96328-5081 CONTRACT MANAGEMENT (SCXP)

Solicitation No. FA520926QXXXX

PWS FOR

OPERATION AND MAINTENANCE (O&M)

OF

DEFENSE INFORMATION SYSTEMS NETWORK (DISN) POWER PLANTS AND STATION BATTERY SYSTEMS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. General. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, except that specifically identified as Government furnished in Section 3, Government Furnished Property and Services, to operate, maintain, and repair the electric generating plants, uninterruptible power supply (UPS), station battery systems, applicable HVAC units and associated equipment (rectifiers, inverters, etc.); located at Owada Communications Station (Owada)(Saitama-ken, Niiza-shi, Nishibori 3 chome 8), U.S. Fleet Activities Sasebo (Sasebo)(Nagasaki-ken, Sasebo-shi, Hirase-cho), Tokorozawa Transmitter Site (Tokorozawa)(Saitama-ken, Tokorozawa-shi, Namiki 6 chome), Camp Zama (Zama)(Kanagawa-ken, Zama-shi, Zama), Yokota AB 714 and Metropolitan Area Network (MAN) Shelters)(Tokyo-to, Fussa-shi, Fussa) as listed in Appendix A, Equipment Listing, and in accordance with existing (IAW) manufacturer’s instructions and commercial standards/practices, any updates, revisions, or changes made to them, or any new or emerging standards that are established. The contractor’s operation service is required for the electric generating plants and its associated equipment only as listed in Para 1.2.1.2 below. Preventive maintenance is required weekly for Owada, Tokorozawa, and 714 Yokota AB. Preventive maintenance is required bimonthly (two times a month) for MAN Shelters. Preventive maintenance is required monthly for Zama. Sasebo is required on a monthly basis.

1.2. Basic Services. The contractor shall achieve efficient and economical production of electric power including DC power produced by the station battery system and ensure its availability to the Government at the lowest possible cost. In addition, the contractor shall perform market survey and provide economical cost estimate for repair and/or replacereplacement of equipment. The contractor shall comply with all environmental and occupational standards including, but not limited to the safety laws, rules and regulations listed in Appendix C. The contractor shall bear the cost for 32 hours of labor or less, and/or 150,000 yen or less in materials per repair/maintenance except MAN shelter and Bldg714 HVAC units (contractor will provide labor, and all parts will be reimbursed). The contractor shall bear the labor hour cost which is 32 hours or less. The contractor shall bear the material cost which is 150,000 yen or less. When either the labor hour cost or the material cost exceeds the threshold, both costs are considered as Special Maintenance Service under para 1.4. All repairs/maintenance over the threshold must be approved by the Contracting Officer (KO) in advance.

1.2.1. Power Plants and Station Battery System Operation Procedures. The contractor shall comply with manufacturer instructions, available technical data and commercial practices IAW Air Force Instruction (AFI) 32-1062, Electrical Systems, Power Plants, and Generators, and DISA Circular (DISAC) 350-195-2, Electric Power Systems for the DODIN Facilities.

1.2.1.1. Degradation of System Capability. Except in case of imminent personnel hazards or equipment damage, the contractor shall not degrade system capability without the specific approval of the Facilities Control Office (FCO). Degradation of system capability is defined as any changes that would adversely affect the system’s capacity, performance or ability to provide full system capability. This includes a major functional limitation in system capability caused by or discovered during a Preventive Maintenance Inspection (PMI), or any other maintenance actions. At least fifteen minutes prior to any degradation start time, the contractor shall notify the FCO to include, but not limited to, the following:

a. Purpose of the degradation

b. Equipment involved

c. Period of degradation

d. Estimated recovery time

e. Other information that is required by the FCO

1.2.1.2. Power Plants. The contractor will insure that the power plants are maintained and function as required to meet electric load requirements with proper voltage (+/- 2%) and frequency (+/- 0.5Hz), as specified in technical

PWS, Page 10 of 10 data at each facility. Power Plant includes generators, prime movers, transformers, switchgear, air intake and exhaust plants, automatic and manual transfer switches, emission control, speed governor and protection plants, prime mover cooling plants, ancillary cooling plants, lubrication plants, prime mover starting plants, associated pumps and fans, fuel storage and handling, plants instrumentation, controls and associated plants, emergency backup equipment, frequency converters, rectifiers, and Uninterruptable Power Supply (UPS). Voltage regulation within +/-2.0% and Generator Load Verification between 50% and 90%.

1.2.1.3. Station Battery Systems (not applicable for building 714 Yokota). The contractor shall be responsible for O&M and repair of the rectifiers and battery banks identified in Appendix A to meet 48 VDC station load requirements.

1.2.1.4. Fuel Requirements (not applicable for Zama and Yokota buildings 714). The contractor shall be responsible for requesting, coordinating and accepting fuel delivery for all sites IAW Defense Information Systems Agency Circular (DISAC) 350-195-2, paragraph 7.4. The contractor shall ensure the following:

a. A minimum three (3) days fuel supply for continuous generator operation is maintained at each site, this does not apply to MAN Shelter generators

b. Check fuel systems for leaks weekly

c. Check fuel for water contamination (1/4 inch maximum)

d. Properly secured to prevent theft and contamination

e. Check fuel level for boiler at Owada site weekly

f. Report fuel status as directed

1.2.1.5. Hazardous Material (HAZMAT)/Waste. The contractor shall properly dispose at Yokota Hazardous Wastes (HAZWASTE) Management Office, all HAZWASTE including POL products associated with this O&M contract. The contractor shall transport HAZWASTE from applicable sites to the HAZWASTE Management In Accordance With (IAW) Japan Environmental Governing Standard (JEGS) Para 5-3.4. The contractor shall establish a HAZMAT/HAZWASTE Control Program and ensure the following:

a. HAZMAT Storage Area is maintained IAW Air Force Joint Manual (AFJMAN) 23-209, Chapter 4

b. HAZMAT inventory listing including MSDS is maintained

c. Non-Physical Accumulation Point is established.

d. Petroleum, Oil, Lubrication (POL) products are controlled and safeguarded

e. Emergency spill clean-kit is maintained

1.2.2. Management of Applicable Directives, Publications and Documents. The contractor shall maintain the Government provided publications including commercial manuals. All publications, manuals, charts, etc., furnished to the contractor by the Government will remain Government property and shall be retained on sites. The contractor shall download necessary electronic directives, documents, publications, DISACs, Technical Orders (TOs) and forms. It is the contractor’s responsibility to distribute copies of the downloaded electronic media or paper copies to each requiring site.

1.2.3. Safety Requirement. The contractor shall identify, control, and eliminate potential safety hazards, and shall initiate an immediate action to correct any deficiencies. The contractor shall inform the Contracting Officer’s Representative (COR) immediately of any accidents involving injury to contractor personnel or damage to the Government equipment or property that are a direct result of executing this O&M program. Finally, where present and near the generator, the contractor will visually inspect fire extinguishers on a monthly basis, in accordance with AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, and ensure:

a. The extinguisher his located in a designated place

b. No obstruction to access or visibility exists

c. Operating instructions on name plate legible and facing outward

d. Safety seals and/or tamper indicators not broken or missing

e. No obvious physical damage, corrosion, leakage, or clogged nozzle

f. Pressure gauge reading or indicator in the operable range or position

g. Fullness determined by weighing or “hefting”

1.2.4. Preventive Maintenance Inspection (PMI) Program. The contractor shall develop and maintain a PMI program to prevent and correct deficiencies on equipment items, thus minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI program shall include a plan consisting of inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the COR within 30 calendar days after contract award. The contractor’s PMI program shall include all equipment identified in Appendix A. At Sasebo, the contractor shall perform PMIs monthly) To perform maintenance inspections on the Camp Zama UPS and Bldg 714 UPS the contractor will be required to open a HAZCON with the FCO. Both of the UPS systems are of the parallel redundant design so one of the UPS systems will be taken offline and shutdown to perform maintenance while the other carries the full load, the procedure will then be repeated for the other unit. At the completion of maintenance the contractor will contact the FCO to close the ticket. This procedure will enable the contractor to properly perform the UPS inspections. If the FCO is unable to support the HAZCON request; the contractor will notify COR. Upon completion of these PMIs the contractor shall submit a completion report including the results of the PMI.

1.2.4.1. PMI Schedule. The contractor shall submit PMI schedules by the first day of the month to FCO for each site indicating the day PMIs will be conducted and what parameters will be checked. The contractor shall perform PMIs according to the COR approved schedule unless unexpected failures occur. The contractor will provide all materials and supplies, distilled water, filters, belts, fittings, indicator light bulbs and fasteners except regulated HAZMAT items (i.e. antifreeze and POL products) as part of the PMI.

1.2.4.1.1. Exercise of Back Up Power Generator. The contractor shall perform readiness test including automatic start and remote operational exercise of back up power generators IAW DISAC 350-195-2 paragraph 7. Each unit shall be exercised under actual emergency load. The contractor shall submit the monthly generator exercise schedule to the FCO within 30 calendar days after contract award.

1.2.4.2. Power Outage Schedule. The contractor shall submit to the FCO through the COR an electrical power outage schedule showing the number and duration of outages required for performance of the contract. A minimum of twenty-five (25) calendar days notice is required for coordination prior to the power outage approval. This notice is in addition to the notification required at paragraph 1.2.1.1. No deviation shall be made from the approved schedule unless authorized by the FCO. Due to mission requirements power outages may have to be scheduled during non- duty hours or weekends. The Government reserves the right to cancel any previously approved scheduled power outages.

1.2.4.3. Corrosion Control. The contractor shall perform corrosion control activities on power systems to include but not limited to generators, battery racks, cable ladders, fuse panels, etc. The contractor is not required to perform corrosion control activities at heights exceeding three meters. Surfaces requiring corrosion control treatment shall be corrected by removing all corrosion to the bare metal. A primer paint shall be applied followed by a finish coat that matches the existing paint. When extensive corrosion exists, the contractor shall clean and repaint the entire piece of equipment.

1.2.5. Corrective Maintenance and Repair. The contractor shall perform corrective maintenance on a routine basis (operator maintenance), as a result of PMI, or as a result of service calls. When the contractor’s maintenance technician is on site, the contractor shall respond to equipment malfunctions when they occur and immediately begin fault isolation and restoration actions unless the FCO directs otherwise. Efforts to correct malfunctions shall continue until the malfunction is corrected.

1.2.6. Service Calls. Service calls are defined as the contractor’s on site support requirements that are called in by the FCO. The contractor shall respond to any service calls made by the FCO and be on-site within five (5) hours after notification. The FCO will initiate service calls as required, 24 hours a day, 7 days a week including U.S. and Japanese holidays through the contract period. When a service call is initiated for Sasebo, the contractor shall arrive on site as quickly as possible, but not later than 8 hrs after notification.

1.2.7. Records and Operating Reports. In addition to the above-mentioned correspondence, the contractor shall prepare and submit to the COR operating records and reports. These reports shall be prepared and submitted to the COR monthly to arrive by the 5th duty day of the month following the reporting period. All record, reports and logs shall be in English. All records and reports covered under this PWS will become property of the Government. These records and reports shall not be removed from the site without prior approval of the COR.

1.2.7.1. Reports. The contractor shall submit to the COR the following reports:

1.2.7.1.1. Monthly Report. The report shall contain the following elements:

a. On-call Dispatch Log

b. All power outages and outages or impairments of equipment identified in Appendix A

c. Completed maintenance actions of equipment identified in Appendix A

d. Description of any corrective maintenance requirements noted but not accomplished.

e. Calibration deficiency listings and condition reports based upon PMI findings

f. Description of problem(s) that requires assistance from the COR or the KO.

g. Parts consumption, listing of all parts used

h. Fuel consumption for engines

i. Lubricant consumption

j. Power consumption

k. Power generation

l. Cumulative engine operating hours

m. Significant historical data

n. Recommendations for improving system efficiency and life-cycle expectancy

o. Telephone log (All commercial telephone calls made through the Government provided telephone system should be logged.)

1.2.7.1.2. Quality Control (QC) Plan and Quality Control Inspection Reports. As required, the contractor shall perform monthly quality control inspections in accordance with the contractor’s QC Plan and submit the inspection report not later than 5 duty days after the inspection is performed. These inspection reports shall specify the type of corrective action taken, or to be taken on deficiency, including an estimated date when the deficiency will be corrected. A copy of the report shall be maintained at each applicable site.

1.2.7.1.3. Unscheduled Reports. Upon request, the contractor shall provide the Government with specific data. The data may pertain to scheduled or unscheduled maintenance actions, resources expended in specific maintenance actions or administrative information.

1.2.7.1.4. Follow-up report to Government Conducted Evaluation/Inspection. The Government will provide copies of reports for quality assurance evaluations, Defense Information Systems Agency (DISA) performance evaluations (PE), and all other special or government conducted inspections to the contractor for corrective action(s). The contractor shall retain copies of these reports at respective sites. The contractor shall respond to these reports, in writing, within five duty days of receipt. The contractor shall follow-up to the reports in writing, on a thirty-day period thereafter, until all discrepancies are corrected to the satisfaction of the Government.

1.2.7.1.5. Morning Report. The contractor shall report detailed information relating to all power system problems experienced at all sites during the past 24 hour period. The report shall be completed no later than 1000 hours local each day, Monday through Friday, except US holidays. The morning report serves as a perpetual report of quality control inspections, where discrepancies will continue to be listed until resolved.

1.2.7.2. Records. The contractor shall maintain records for each item of equipment included within this contract, and of all PMI’s accomplished and dates performed. Entries for records shall include readings taken before and after adjustments, explanations of corrective actions for both scheduled and unscheduled maintenance required to correct a malfunction, degradation, outage, or other actions taken to prevent a disruption in service.

1.2.7.2.1. Power Generating Plant Record. The contractor shall maintain as a minimum the following records:

a. Air Force (AF) Form 487, Emergency Generator Operating Log. Completed forms shall be maintained and stored in an archived record for the life of the unit; at least the last two (2) years will be on hand with the unit and made available upon request.

b. AF Form 719, Historical Record Diesel Electric Generator and System. This form shall be established for each equipment end item, i.e. generator, automatic transfer switch (ATS), switch gear, etc. Completed forms shall be maintained for the life of the equipment.

c. AFTO Form 39, Fuel System Inspection and Discrepancy report. AF IMT 500 Daily and Weekly Fuel report.

1.2.7.2.2. Single Line Diagrams. The contractor shall develop and maintain single line diagrams that show the incoming supply to the equipment out to the first branch circuit panel, for electrical, fuel, coolant, UPS, ATS, Inverters, Batteries, Rectifiers, and starting systems for each power generating plant IAW AFI 32-1062 Paragraph 4.3.

1.2.7.2.3. Generator Operating Instructions (OI). Bilingual generator operating instructions shall be developed and/or maintained at all sites.

1.2.7.2.4. Calibration Records. PMI records for rectifiers, instruments, gauges, controls, and meter calibrations shall include the following:

a. Before and after calibration settings

b. Equipment used to perform calibration

c. Date of calibration

d. Personnel performing the calibration

1.3. Temporary Maintenance Services. Base Civil Engineering, Public Work Commission, Camp Zama OL-C Power Pro, or commercial vendor will conduct temporary, and special power generating services that may be necessary to accomplish certain maintenance, repair, and new service connections when required and appropriately coordinated through the COR or COR Supervisor.

1.3.1. Temporary Services. If equipment is to be removed from service or replaced temporarily for any reason, the contractor shall make temporary connections to maintain continued electrical power.

1.4. Special Repair/Maintenance Services. All repairs/maintenance that are not covered within the scope of the basic services under Para 1.2 and 1.3 above (CLIN x001 ~ x006), and are determined by the Contracting Officer to exceed the 32 hours of labor and/or 150,000 yen materials threshold, falls under this “Special Repair/Maintenance Services” except MAN shelter AC units (contractor will provide labor and all parts will be reimbursed). The contractor shall bear the labor hour cost which is 32 hours or less. The contractor shall bear the material cost which is 150,000 yen or less. When either the labor hour cost or the material cost exceeds the threshold, both costs are considered as Special Maintenance Service. The Contracting Officer thru recommendation by the COR approves and directs repair/maintenance work that is within this scope. This is subject to negotiation and will be included in the contract by separate contract modification. All work shall be inspected and accepted by the COR. Upon issuance of contract modification, the contractor shall perform such repairs/maintenance in accordance with the terms and conditions agreed upon in the course of the negotiation. All repair/maintenance work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Downtime, if any, will be kept to an absolute minimum. The contractor must notify the COR of all projected downtime and the estimated time for repair.

1.4.1. Non-Duty Services. When power outages are scheduled by the US Government outside the normal duty hours specified in Para 1.6.3 of the PWS the contractor will be required to be on duty (CLIN x007).

1.5. Other Duties.

1.5.1. Emergency lights. The contractor shall check the operation of all emergency lights in power room and associated administrative areas.

1.5.2. Fire Extinguishers. The contractor shall check all fire extinguishers in power rooms and associated administrative areas monthly for damage, broken seals, and charge/discharge levels. The contractor shall check fire extinguishers in UPS room at Zama. The contractor shall take defective fire extinguishers to the host Base Fire Department for servicing or replacement.

1.5.3. Contingency Training. The contractor shall, upon request by the KO, provide on-the-job training for Government contingency personnel. The contingency training shall not be of such magnitude as to interfere with the contractor's O&M responsibilities specified in this PWS, nor such magnitude as to result in costs over and above the routine maintenance monthly recurring costs. The KO, the COR, and the contractor shall coordinate in advance for the training requirements. The KO is the only individual who may direct the contractor to provide contingency training.

1.5.4. Utility Conservation. The contractor shall establish and maintain an effective utilities conservation program. The contractor shall participate in and observe utilities conservation practices at each site.

1.5.5. Security Requirements. The contractor shall notify the FCO and the COR as soon as possible of any activity or disturbance affecting normal site operations. This includes attempts by unauthorized personnel to gain access to the site.

1.5.6. Custodial Services. The contractor shall provide custodial services for power rooms and associated administrative areas (UPS room only at Zama), to include but not limited to housekeeping and cleaning tasks, including emptying waste baskets and disposing of trash and rubbish. The contractor shall provide replacement light bulbs for the power and administrative rooms they occupy.

1.5.7. HVAC maintenance. The contractor shall provide maintenance of HVAC units at Yokota locations Bldg, 312, 556, 654, 714, 817, 1246, 1337, 4064 and 4331 to include semi-annual PMI and on call maintenance for system outages.

1.6. GENERAL INFORMATION.

1.6.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure O&M of electric power plants, UPS and station battery systems are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's program shall include areas identified in paragraph 2, Services Summary. The contractor shall submit its quality control plan prior to performance.

1.6.2. Quality Assurance. The government shall evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP), Para 4. The contractor shall ensure that required test equipment is available for contractor Surveillance/Quality Assurance Evaluations and DISA PE visits.

1.6.3. Hours of Operation.

1.6.3.1. Normal Duty Hours. From 0730 until 1630 Monday through Friday. US holidays are not normal duty days.

1.6.3.2. Service Calls. See Para 1.2.6. for “Service Calls”.

1.6.3.3. Non-Duty Hours. This support will be required during US Government scheduled power outages.

1.6.4. Security Requirements. The contractor shall not make available or disclose technical or administrative information relative to or concerning, the sites, systems, publications, records, reports and any other data, to persons who are not certified by the COR.

1.6.5. Performance of Services during Crisis or Emergency: In the event of a crisis or an emergency, as defined by the 374 CS Commander, and regardless of the duration, the contractor shall remain onsite with the running generators and perform normal maintenance as long as the situation does not present imminent direct personal hazards to the employee. Additionally, when authorized and available, 374 CS OL-C Power Production personnel may augment and support the contractor until the emergency or crisis is resolved.

1.7. Contractor Personnel. The contractor shall submit a manning plan for maintenance requirements and a copy of each required license (para 1.7.2.a. i and ii) specified in this PWS to the COR not later than 15 calendar days from the start of the contract. This plan shall identify the points of contact for service calls, inquiries and requests made by the Government. Contractor is responsible for managing contractor personnel as a way to enable continued contract performance consistent with the health and safety of contractor and government personnel. However, in case of an unforeseen circumstances caused beyond the control and without the fault or negligence of the contractor, the contracting officer will discuss the situation with the contractor for other available options (e.g., to find a substitute employee).

1.7.1. Project Manager. The contractor shall appoint a project manager who shall have the overall responsibility for directing and managing the contract. The Project Manager must be able to communicate in English well, to include spoken and written communication as indicated in paragraph 1.7.4. His/her duties shall include keeping the COR advised on system Operation and Maintenance difficulties and other conditions that may affect equipment and system reliability. The Project Manager shall have authorization to act on all contractual matters relating to daily operation of this contract. The Contractor shall have the right to replace, transfer or substitute personal. However, replacement must be accomplished without causing delays under the contract and at no cost to the Government.

The Contractor must submit a key person change request in writing, along with the proposed replacement candidate's resume, at least 30 calendar days prior to the effective date of the change.

1.7.2. License Requirement.

a. The contractor shall ensure that at least one on-site technician has the following Licenses.

i. Dai3shu Denki Shunin Gijyutsusha (License of Electric Chief Engineer (Third Class)

ii. Otsushu dai4rui Kikenbutsu toriatsukaisha (License of Treatment of Dangerous Substance (Otsu class)

b. The contractor should have necessary skills and equipment for (unassisted by outside contractor) installation of fuel and power line in support of generators.

1.7.3. Training Certificates. U.S Government will provide following trainings after award. The contractor shall obtain all the certificates.

i. Information Assurance

ii. Hazardous Materials (HAZMAT) Management

iii. Hazardous Waste Management

iv. Controlled Area Monitor

v. Fuel Tank Custodian vi Facility Protection Level III training

1.7.4. English Capability. The contractor shall ensure that the Project Manager possesses good communication skills in English. The Project Manager must be able to communicate effectively in both oral and written communications in English. The Project Manager must be able to effectively respond on all technical matters during inspections, contingency training deployment, or other approved visits by the Government. When a non- native English speaker is appointed as a Project Manager, one of the following English certifications must be obtained:

1. TOEFL (PBT: score 550 or above, CBT: score 213 or above)

2. TOEIC (score 730 or above)

3. STEP Test (provided only in Japan) (Level semi-1 or above)

1.7.5. Other Country Nationals. The contractor shall not employ other country nationals. Employees must have US or Japanese citizenship.

1.8. Removed Parts and Materials. The contractor shall obtain approval from the COR prior to final disposition on Base of any replacement item removed from equipment or facilities including HAZMAT waste.

1.9. Identification Badge/Pass. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and the COR shall provide assistance in obtaining Restricted Access badges and/or passes for contractor personnel. The contractor is responsible for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

2. SERVICES SUMMARY:

SS 1: Operate and Maintain Power Production Plant(s). Electrical power is delivered at proper levels. Power outages are minimized. Any repairs are made immediately and power is restored as quickly as possible. Contractor makes progressive effort to keep system efficient and technologically current.

1.2.1 Through 1.2.1.5

SS 2: Provide Preventive and Corrective Maintenance and Repair.

Preventive maintenance is within recommended intervals. All system and equipment components are free of defects, debris, errors, and problems.

All equipment is properly calibrated. Service calls are handled appropriately. The Government is satisfied with service call performance.

1.2.4 Through 1.2.6 95% of all scheduled PMIs are properly and timely completed.

Response to service calls is on time 100% of the time.

Periodic Surveillance

SS 3: Reports and Records. All reports are submitted on time. All reports are accurate and contain all applicable data. Records are accurate and current. Drawings are accurate and current.

1.2.7 Through 1.2.7.2.4.

SS4: Special Repair/Maintenance Service Provide repairs/maintenance service which are subject to negotiation between the Government and the contractor 1.4 Through 1.4.1

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. The Government will furnish the contractor with the following facility: Office Space in Bldg. 653 at Yokota. Approximately 300 square feet.

3.2. The Government will furnish the contractor with the following material:

a. Publications and Forms. The Government will provide the contractor with all required Government forms prescribed in this PWS and the directives listed in Appendix C, only when those forms and directives are not available for the contractor to download electronically. The contractor shall provide any forms that may be devised for internal use.

b. Temporary Generator. Only when available and upon contractor request, the Government will loan temporary generators at no cost to the contractor. The contractor shall assist in connecting/disconnecting the generator(s) at the site. At USAF-owned sites temporary generators will be acquired from the local Base Civil Engineer (BCE) and at non-USAF sites through the location’s BCE equivalent.

3.3. The Government will furnish the contractor with the following service:

a. Real Property (RP), and Real Property Installed Equipment (RPIE) Systems. At USAF-owned sites the local BCE will provide repair and maintenance of all Real Property (RP) and Real Property Investment Equipment (RPIE) excluding power production and auxiliary systems. At all non-USAF sites the local BCE equivalent is responsible for repair and maintenance of all RP and RPIE.

b. Training. The Government will provide Information Assurance, HAZMAT, HAZWASTE, Controlled Area Monitor, Fuel Tank Custodian, and Facility Protection Level III training. (Ref. 1.7.3)

3.4. The Government will furnish the contractor with the following:

a. Fuel and HAZMAT Items. The Government will provide fuel and required regulated HAZMAT items (i.e. antifreeze and POL products). The contractor must request the Government to deliver fuel to each site. Yokota HAZWASTE Management will accept all HAZWASTE including POL products.

b. Telephone Services. The Government will provide telephone service to the contractor at each site at no cost to the contractor. The contractor shall use the telephone service for the sole purpose of transacting official business. Any personal calls placed by the contractor shall require reimbursement to the Government. Official telephone calls placed by the sites shall be limited to support of the site, i.e., fuel deliveries, utility requirements, local repair requirements, incident reporting to local authorities, and other items of official business requiring coordination within the local geographical area.

c. Local Access Network (LAN) Connection. The Government will provide a minimum of one terminal access for limited connection (i.e. word processing, electronic publications/forms) to the 374th Communications Squadron (374 CS) LAN and to the Internet at Yokota Air Base. The Project Manager will be issued a CAC card to access the 374 CS LAN.

d. Other Utilities. The Government will furnish the contractor with other utilities such as electricity necessary for completion of the work specified in this PWS.

e. Contractor Passes. All contractors will be issued a contractor pass, only the project manager will be issued a CAC card.

4. APPENDICES. The following Appendices are a part of this PWS.

APPENDIX A MAJOR EQUIPMENT

1. The contractor shall be responsible for the maintenance of major equipment installed at each location including associated equipment. Associated equipment includes, but is not limited to: prime movers; transformers; switchgear; air intake and exhaust plants; automatic and manual transfer switches; emission control; fuel supply equipment; speed governor and protection plants; prime mover cooling plants; ancillary cooling plants; lubrication plants; and prime mover starting plants.

2. The following tabulation includes major items at each site covered by this PWS.

TABLE A INDEX

TABLE A-1, MAJOR EQUIPMENT OWADA

TABLE A-2, MAJOR EQUIPMENT SASEBO

Appendix A, Page 1 of 4

TABLE A-3, MAJOR EQUIPMENT TOKOROZAWA

TABLE A-4, MAJOR EQUIPMENT CAMP ZAMA

TABLE A-5, MAJOR EQUIPMENT BLDG 714 YOKOTA

TABLE A-6, MAJOR EQUIPMENT

MAN Shelters

BLDG 654 (near ALS)

100/0200SMBM

100/0200SMNM

BLDG 4331 (near east fire department)

BLDG1246 (near west fire department)

BLDG 4064 (near motor pool)

BLDG 8

BLDG 312

100/0200SMBM

BLDG 556

BLDG 817

100/0200SMBM

BLDG 1337

APPENDIX B -ESTIMATED WORKLOAD DATA

This work includes: operator care and maintenance, and inspection; record keeping; analysis of records to correct non-optimal practices and conditions; issuance of reports to the KO, the COR and the FCO; monitoring warranties; periodic operation and inspection of idle equipment; purchasing of supplies other than fuel and HAZMAT items; reading of utility meters and maintaining records of utilities consumption; and preservation, cleaning, lubrication, and adjustment of plants equipment.

POWER PLANTS. The plants shall be operated as required to meet electric load requirements with proper voltage and frequency (accurate within 0.5Hz), usually less than 1000 hours annually. Operation includes generators, prime movers, transformers, switchgear, air intake and exhaust systems, automatic and manual transfer switches, emission control, speed governor and protection systems, prime mover cooling systems, ancillary cooling systems, lubrication systems, prime mover starting systems, associated pumps and fans, fuel storage and handling, plants instrumentation, controls and associated systems, emergency backup equipment, frequency converters and UPS.

STATION BATTERY SYSTEM. The system shall be maintained to provide DC voltage to meet the input voltage requirements for the most critical communication equipment within the facility. O&M includes keeping rectifier output voltage for the correct station battery floating voltage, equalizing battery cells as required, monitoring water levels, electrolyte specific gravity, temperature and cell voltage for Lead-Acid battery, or monitoring internal conductance or resistance, temperature and cell voltage for Valve-Regulated Lead-Acid battery.

CORRECTIVE MAINTENANCE AND REPAIR HISTORY (for the last five years): Yokota: Defective CVCF fan on #1 UPS was replaced; replaced 4 power supplies in #1, #2 UPS. Owada: Generator main circuit breaker was replaced.

Sasebo: Rectifier low current alarm, adjusted. Replaced back-up generator starter batteries.

Tokorozawa: Troubleshot and repaired a voltage regulator. Repaired the radiator on the back-up generator. Zama: No repairs needed.

SERVICE CALL HISTORY (for the last five years)

Appendix B, Page 1 of 1

APPENDIX C

DIRECTIVES, DOCUMENTS, PUBLICATIONS AND FORMS

The following publications and forms are applicable and form a part of this PWS. All publications are subject to change. Current editions and supplements shall apply.

DoD PUBLICATIONS 411B Vol 1 MIL-HDBK Power and the Environment for Sensitive DoD Electronic Equipment 15 MAY 1990 1012 Vol 1 MIL –HDBK Electronic Facilities Engineering 15 MAY 1989

AIR FORCE PUBLICATIONS

Directive

AFI 23-204

Title Organizational Fuel Tanks

24 JUL 12

17 JUN 16

15 JAN 15

1 AUG 99

AFMAN91-203 Air Force Occupational Safety Fire, and Health Standards 11 Dec 18

AIR FORCE OCCUPATIONAL, SAFETY and HEALTH STANDARDS

USFJ PUBLICATIONS

Appendix C, Page 1 of 2

JEGS Japan Environmental Governing Standards PWS Para 1.2.1.5

DISA PUBLICATIONS/DIRECTIVES

DISAC 350-195-2 Auxiliary Electric Power Systems 03 APR 14

Form

AF FORMS

Title

Prescribed In

Date

USFJ FORM

196aEJ Personal History Statement MLC/MC/IHA

STANDARD FORMS

701 Activity Security Checklist Accessible FormNet format and PDF Version.

5AF FORMS

99 Application for Base Pass