Draft PWS 20241008.pdf

Attachment 1 to FA520925RXXXX

FA520925PXXXX

PERFORMANCE WORK STATEMENT (PWS)

FOR

374TH COMMUNICATIONS SQUADRON (374 CS)

PROJECT MANAGEMENT SUPPORT

AT YOKOTA AB, JAPAN

8 Oct 2024

PREPARED BY

374TH COMMUNICATIONS SQUADRON (374 CS) (PACAF), APO AP 96328-5081 CONTRACT

MANAGEMENT (SCXP)

PWS FOR

374 CS PROJECT MANAGEMENT SUPPORT

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. General: The Project Management Support Contractor shall provide all personnel and supervision necessary to perform Project Management Support for the Plans & Resources Flight (374 CS/SCX) at Yokota Air Base, Japan. Performance shall be in accordance with (IAW) this Performance Work Statement (PWS). The services include project management for projects that support communications, computer, audio, visual, and information management systems for organizations and locations the 374 CS supports, such as Headquarters United States Forces in Japan (USFJ), Headquarters Fifth Air Force (5 AF), and the 374th Airlift Wing (374 AW). Projects or work performed will also support Defense Information Systems Agency (DISA) infrastructure located in Japan, and high frequency radio services for the U.S. Indo-Pacific Command (INDOPACOM) Region.

1.2. Basic Services. The Project Management Support Contractor shall achieve the following tasks that include, but are not limited to:

1.2.1. Coordinate and/or attend multiple briefings:

• Bi-weekly Infrastructure and Cable Maintenance Brief: This meeting will keep stakeholders informed about communications issues and status, and work orders that are too large for the production work-centers to handle. These briefs may drive a project build to avoid outages, resolve communications issues, and identify technology upgrade needs. This meeting is also the opportunity for the Project Management Support Contractor to brief their projects and timelines with the production work-centers.

All or some of these issues may require the Project Management Support Contractor to generate a project package, begin project planning, and requirement gathering.

• Monthly Commanders Briefing: This meeting allows the Project Management Support Contractor to brief the 374 CS Commander (CC) and unit leadership of project statuses and future project builds. It is the opportunity to get leadership approval for future project packages, discuss challenges, discuss alternative funding opportunities or newer technology.

• Monthly 374th Civil Engineering Squadron (374 CES) and 374 CS Brief: This monthly meeting is essential to discuss upcoming projects for both organizations. It is used primarily to keep all parties informed and avoids project schedule clashes. This is also an opportunity to request assistance from 374 CES on projects that may require allied support.

• Monthly Line-Item Review Brief: This brief will keep the Project Management Support Contractor informed on Military Construction Projects (MILCON) and high-profile projects. Multiple organizations partake in this brief, example: Army Corp of Engineers (ACE), 374 CES, Defense Logistics Agency (DLA), Department of Defense Education Activity (DODEA). This brief will give the Project Management Support Contractor the opportunity to deconflict schedules and inject 374 CS vision into multiple projects and ensure communication requirements are being properly addressed.

1.2.2. Project Building: The Project Management Support Contractor will be responsible to build multiple types of projects supporting multiple agencies. Task examples are as follows:

Project Initiation

• Scope Statement: Utilize scope statement in 374 CS/CC Monthly brief to get approval to move forward with project.

• Stakeholder list: Compile stakeholder list to aid in requirement fulfillment.

• Subject Matter Expert (SME) list: The SME list is crucial; SMEs can provide insight during project build.

• Risk List: This list shall have all the potential risks brought up during requirement collection and actions that could be taken to prevent the risk.

• Requirements list: Requirements list is crucial in the package build. A complete requirement list will aid in the Performance Work Statement (PWS) or Statement of Work (SOW) build. If it is 100%, nothing should be missed during project installation.

• PWS or SOW: PWS, SOW is crucial, it shall tell the installation team step-by-step what needs to be accomplished to complete the project.

• Independent Government Cost Estimate (IGCE): IGCE is important in providing relative costing information for the project.

• Cyberspace Infrastructure Planning System (CIPS): Load the project into CIPS and request funding.

Required documents are the PWS and IGCE. In some cases, additional documents may be required.

Project Planning

• 374 CES Work Task (WT): Have facility manager send WT request to 374 CES, “Contract by Requester”. This is to inform 374 CES that 374 CS is planning to make changes to real property.

• Market Research: This form shall have a list of the potential vendors that can complete the project, their contact information and project history. Typically, at least 3 vendors should be included.

• Manpower Review Coordination Letter: This document confirms the government isn’t double billeted by another agency for the same work.

• Planning AF Form 9: This lets 374th Contracting Squadron (374 CONS) know that the project may receive funding and to be ready to execute. This is part of the unfunded requirements process.

• AF Form 9: Work with Resource Advisor to submit AF Form 9 once funding is available. This lets 374 CONS know that the requirement has been funded and to advertise the project for eventual contract award.

• Vendor Site Visit: This gives the vendors the full scope of the project and allows them to ask questions to clarify details of the project.

• AF Form 103, Base Civil Engineering Work Clearance Request: This form let’s all agencies know that the project has been funded and that execution is around the corner, and that project activities, such as digging, may be scheduled. Typically, a schedule, drawings, and a PWS are required to be attached.

This form is required to schedule marking of utility lines and other work that requires clearance.

• Kickoff Meeting: By this time 374 CONS has solicited and awarded the project to the vendor. The Project Management Support Contractor will request the vendor work schedule, provide clarification to the vendor on any questions they may have, and request information from the vendor as needed.

• Bi-weekly site walkthroughs: During installation, complete bi-weekly walkthroughs. This will help to avoid any costly misunderstandings by either the Project Management Support Contractor or the vendor.

• PWS/SOW Modifications: At times modifications may have to happen to the contract. Modifications might be due to misinterpretation, delays, or illnesses to name a few.

Project Closeout (At this time the local vendor has completed the installation):

• Quality Assurance (QA) Inspections: It is the Project Management Support Contractor’s responsibility to schedule QA Inspection with all stakeholders. QA will verify that the installation meets the standards appropriate for the installation (Electronics Industries Alliance (EIA)/Telecommunications Industry Association (TIA), Building Industry Consulting Services International (BICSI), United Facility Standards (UFCs), etc).

• Project Punch List: During the QA Inspection, any portion of the installation that needs to be addressed shall be on this punch list. This list is then given to the Project Management Support Contractor to complete before 374 CS will accept the project.

• AFTO 747: AFTO 747 is an acceptance document. After the Project Management Support Contractor has completed the punch list, SMEs will verify and sign the acceptance. The vendor will not get paid without it.

• Lessons Learned: The Project Management Support Contractor shall keep a list of lessons learned. The Project Management Support Contractor is responsible for fixing the lessons learned to prevent them from happening again. This list should be filled out during the entire project.

• CIPS Visualization Component (CVC) Update: The Project Management Support Contractor will ensure the CVC is updated with new installation information.

• CIPS Closeout: The Project Management Support Contractor shall ensure CIPS requirements are closed out once the project is paid out.

1.2.3. Project Management Support Contractor Software Requirements: The Project Management Support Contractor will not receive formal training. However, the programs have tutorials. Example of some software utilized:

• CIPS: The approved enterprise information system for planning, installing, and managing the AF cyberspace infrastructure. CIPS is the official repository for planning, installation, and management records for unclassified infrastructure/equipment/systems that enable the cyberspace mission on all installations except for combatant commands. While CIPS is not a financial management system, it does provide a means for decision makers to implement their funding strategy for the building, expansion, and modernization of fixed base cyberspace/communications infrastructure and to address any shortfalls associated with this infrastructure. Funding for projects is requested via CIPS.

• CVC: The approved automated information system for planning, installing, managing, and documenting the Air Force’s cyberspace infrastructure. Drawings of ISP/OSP and other infrastructure are required to be maintained in this system.

• Microsoft Excel: Utilized for Data (IGCE).

• Microsoft Word: PWS/SOW and other applications.

• Microsoft Power Point: Utilized as primary software for briefings.

• Microsoft Outlook: Primary email.

• Microsoft Visio: Drawing software for network topology/diagram as required.

• Dr. Checks: Project Management Support Contractor tool primarily used by Army Corp of Engineers.

1.2.4. Project Management Support Contractor Project Review Requirements: The Project Management Support Contractor are required to review multiple projects from outside organizations.

During these reviews, the Project Management Support Contractor will assist in adding communication requirements to the overall scope of the project. This could mean starting a completely different project to avoid scheduling conflicts etc., writing a PWS/SOW, IGCE and providing the information to the overall project lead so they incorporate, or let the project lead know what the requirements are and have them add it. These projects could be large MILCONS, small Facility Sustainment, Restoration and Modernization (FSRM), or road construction projects. To be successful, the Project Management Support Contractor must be familiar with UFCs, BICSI, EIA/TIA. Here are some of the organizations that the Project Management Support Contractor will support:

• Army Corp of Engineers: Most projects in this category are MILCONS.

• 374 CES: Most projects are FSRM or road construction.

• Defense Logistics Agency (DLA): MILCON and FSRM.

• Department of Defense Education Agency (DODEA): MILCON and FSRM.

• 5 AF: Local communication projects/requirements.

• USFJ: Local communication projects/requirements.

• 374 SFS: Aid in package build supporting installation defense IT projects.

• 374 CS: Multiple types of projects such as OSP/ISP cabling, Land Mobile Radio trunking systems, data centers, life cycle replacement of IT equipment, and long haul communications systems.

1.3. Qualification/Responsibility of Project Management Support Contractor’s Personnel

1.3.1. Facility Clearance: This contract contains a DD Form 254, DoD Contract Security Classification Specification, and requires performance primarily at a government overseas location. Project Management Support Contractor must possess, or acquire prior to start of performance, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this Contract.

1.3.2. Security Clearance: This contract involves access to information classified as either “Confidential” or “Secret”. Project Management Support Contractor must provide personnel who possess or are able to obtain a United States "Secret" security clearance for the purpose of maintaining classified material and systems prior to the commencement of services.

1.3.3. Information System Access: Contractors are required to follow guidance IAW AFMAN17-1301, Computer Security, to obtain required network access, as listed in Appendix F.

1.3.4. Qualifications: At a MINIMUM the Project Management Support Contractor personnel, collectively, shall have the following credentials and experience to be considered:

• Project Management Institute Professional (PMP) Certification

• Comply with the knowledge requirements of DoDD (DoDD) 8140.01 for the following work roles:

o Defense Cyber Workforce Framework Work Role 641, Systems Requirements Planner o Defense Cyber Workforce Framework Work Role 802, IT Project Manager

• Demonstrated experience with fiber and copper network systems for telephony and computers

• Must have at least 2 years of experience with AF Corporate Acquisitions processes (General

Services Administration (GSA))

• Demonstrated experience with writing PWS’, statements of work, independent government cost estimates, and justification approval documents

• Familiar with authorized uses of DoD financial appropriations

• Has managed a network worth at least $1 million for 3 years

• Cisco Unified Communications (UC) experience

• Cisco Network Engineering experience with routing and switching

• Voice over Internet Protocol (VoIP) experience

• Demonstrated experience with Data Center Design and/or Data Center Operations Support

• CIPS experience

1.3.5. Replacement or Removal of Contractor’s employee: Project Management Support Contractor shall notify the Government about personnel changes within 14 days of departure and provide the new personnel qualification to the Government no later than 14 days following the departure of the personnel.

The Contracting Officer (CO) has the right to reject or accept any contractor personnel. The CO can reject any contractor personnel that are not qualified or are a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. When the Project Management Support Contractor cannot provide qualified personnel accepted by the CO and provide the service required by this PWS, a contract amount for an absent period will be deducted from a total contract amount on a pro rata basis.

1.3.6. Release of Information: The Project Management Support Contractor shall not hold any discussions or release any information relating to this contract to anyone not having a direct interest in performance of this contract without the written consent of the CO or the designated representative of the CO. Additional information about information release is described in DFARS (Defense Federal Acquisition Regulation Supplement) 252.204-7000.

1.3.7. Advertisement: The Project Management Support Contractor shall not advertise information about projects performed under this task without CO’s review and approval. For the purposes of this paragraph, advertisement is considered to be Contractor-funded promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, and similar promotions.

1.4. Travel requirement: Travel may be required from Yokota Air Base to another INDOPACOM location to provide service. Travel must be authorized by COR and CO before travel commences.

Overseas temporary duty status shall be initiated by the Government Letter of Authorization and Identification (Contractor Travel) and is used to access Government facilities and travel authorized between countries. Approved travel will be reimbursed to the Project Management Support Contractor in accordance with the Joint Travel Regulations (JTR), via a travel voucher.

1.4.1. Travel Worksheet: As soon as the details of a travel requirement are known, the Project Management Support Contractor shall prepare a travel worksheet for the supporting agency’s Contracting Officer Representative (COR). The travel worksheet includes the following: traveler's name, social security number, home address, date of birth, passport number, security clearance, departure/arrival dates, duration of travel, itinerary (destinations) and purpose of the trip. In turn, the supported agency will prepare a Letter of Authorization and Identification.

1.4.2. Travel Vouchers: Vouchers for completed travel will be completed within 5 duty days upon return from travel.

1.5. Records: Except where otherwise required, all records and deliverables will be completed in Microsoft Office or other software provided by the government and transmitted using email furnished by the government, as set forward in Appendix F.

1.5.1. Records Management Plan: The Project Management Support Contractor will complete Records Management training as required by law. The Project Management Support Contractor will provide the original or copies of all documents required to be filed IAW the 374 CS records management plan and file those documents in the appropriate record storage location.

1.5.2. Documents: The Government may duplicate, use, and disclose in any manner and any purpose, documents provided to the Government. The Government may request records in accordance with the terms of this contract and FAR subpart 4.7 as supplemented.

1.5.3. Maintaining Records: The Project Management Support Contractor may maintain records or copies of records for purposes of this contract maintained at an appropriate classification level. See DFARS 252.204-7000 (October 2016).

1.6. Quality Control: The Project Management Support Contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The Project Management Support Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. As a minimum, the Project Management Support Contractor shall develop quality control procedures addressing the areas identified in Section 2, Service Summary.

1.7. Quality Assurance: The Government shall evaluate the Project Management Support Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing COR’s to monitor performance to ensure services are received.

1.8. Government Remedies: The CO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items for any Project Management Support Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.9. Crisis, Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander: Contractors are not considered “Key and Essential Personnel” in the event of a National Command Authority- or Overseas Combatant Commander-declared crisis. In the event of such a crisis, the performance of services will be suspended until either the crisis has been resolved or their services have been deemed essential to the crisis and a modification to the contract approved. Project Management Support Contractor personnel will maintain Emergency Evacuation Program (EEP) folders IAW USFJ and 374th Airlift Wing (374 AW) policy and guidance. EEP folders shall be established within 30 days of arrival on site and are subject to periodic review by the 374 CS EEP wardens.

1.10. Key Control: The Project Management Support Contractor shall establish and implement methods of making sure all keys/combinations are accounted for. The Project Management Support Contractor shall not duplicate any keys issued by the Government. The Project Management Support Contractor shall immediately report to the COR or the CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Project Management Support Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due to the Project Management Support Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due to the Project Management Support Contractor.

1.11. Base Pass: The Project Management Support Contractor shall take the necessary steps to secure base passes required for personnel and vehicles to enter all military installations to provide service for the contract. The Project Management Support Contractor shall bear the expenses for all documents required on their behalf to procure military installation base passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges at no cost to the Project Management Support Contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types IAW Yokota Air Base Instruction 31-116, Yokota Air Base Motor Vehicle Traffic Supervision. The Project Management Support Contractor shall be responsible for all passes issued to contractor employees under this contract. The Project Management Support Contractor shall return all applicable passes upon termination of employment or completion of this contract to the 374th Security Forces Squadron (374 SFS) Pass and Registration Office, and a certificate of receipt shall be obtained.

1.12. Project Management Support Contractor Required Training: Project Management Support Contractor personnel are required to complete Cyber Awareness Training, provided by the Government, within 15 days from contractor personnel start date as part of the network access request process at no expense to the Project Management Support Contractor. The Government shall also conduct refresher training on an annual basis. The Government will maintain completion certificates in Project Management Support Contractor’s Personnel Training/Credential File.

1.12.1. Indoctrination Program: IAW USFJI 36-2811 Indoctrination Programs, the Project Management Support Contractor shall attend an “Indoctrination Program” within two (2) weeks of arrival and again annually by completing refresher (reinforcement) training at the unit level. The Government will maintain completion documentation in Project Management Support Contractor’s Personnel Training/Credential File.

1.12.2. Ancillary Training. The Project Management Support Contractor will complete other ancillary training applicable to contractors in general as identified by the COR and/or the CO. Examples include, Controlled Unclassified Information (CUI) training and DAF Operational Security (OPSEC) training.

1.13. Safety: The Project Management Support Contractor must comply with all safety requirements imposed by the local installation commander at all times while performing the requirements of this contract on military installations. The Government shall provide safety and health training on an as required basis for areas and procedures uncommon outside of military installations (i.e.

hazardous/emergency reporting procedures, etc.).

1.14. Accident Report Procedures: In the event of an accident on Government property, or involving Government personnel or property, the Project Management Support Contractor shall immediately report the incident to COR and COR Supervisor, and shall submit a report within 72 hours to the CO in letter form that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances.

1.15. Hours of Operation:

1.15.1. Normal: The 374 CS’s normal duty hours are Monday through Friday, from 0730 hours to 1630 hours, and standard work week is 40 hours. Hours are subject to change based on 374 CS mission requirements and as mutually agreed between the COR and the Project Management Support Contractor representative on site.

1.15.2. Other than Normal: There may be situations requiring Project Management Support Contractors to work other than normal hours or hours exceeding the standard work week, e.g., weather emergencies or mission requirements. When the Project Management Support Contractor’s personnel are restricted from accessing the work location, the Project Management Support Contractors shall advise the COR and schedule work to minimize mission disruption. An example of mission requirements requiring work outside of normal hours are meetings with organizations in different time zones.

Situational telework may be authorized for brief periods after coordination with the COR.

1.15.3. Leave: Project Management Support Contractor employee leave is forecast in the Monthly Status Report (MSR). The COR will inform the CO of any leave requests upon receipt of the Project Management Support Contractor’s requests. Leave requests must be coordinated with the work center supervisor and COR to ensure project activities are supported during the Project Management Support Contractor’s absence. The Project Management Support Contractor will ensure sufficient personnel are available to accomplish project management activities at all times during normal operational hours as determined by the workcenter supervisor and the COR.

1.15.4. Sick Leave: Executive Order 13706 was signed on September 7, 2015, and requires parties that enter into covered contracts with the federal government to provide covered employees with up to seven days of paid sick leave annually, including paid leave allowing for family care, and absences resulting from domestic violence, sexual assault, and stalking. A Project Management Support Contractor’s employee’s request to use paid sick leave may be made orally or in writing to the workcenter supervisor and COR. A leave request must be made at least 7 calendar days in advance where the need for the leave is foreseeable, and in other cases as soon as is practicable. When practical, planned sick leave is forecast in the Monthly Status Report (MSR). The COR will inform the CO of any leave requests upon receipt of the Project Management Support Contractor’s requests. The Project Management Support Contractor is required to communicate any denial of a request to use paid sick leave in writing to the CO, with an explanation for the denial—which cannot be based on whether the employee has found a replacement worker or on the Project Management Support Contractor’s operational needs.

1.16. U.S. Legal Holidays: The Project Management Support Contractor shall not normally be required to provide services on the holidays listed below.

1 January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19th of June Juneteenth Day 4th of July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

NOTE: Holidays falling on Saturday shall be observed the preceding Friday. Those falling on Sunday shall be observed the following Monday. Any holiday that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. The Project Management Support Contractor shall be required to provide services on Family Days or other Military Down Days.

2. SERVICES SUMMARY (SS): The following table outlines the performance objectives and thresholds for critical tasks associated with providing the services in this requirement. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS AND METHOD OF ASSESSMENT (QASP Para 4.1)

PERFORMANCE

OBJECTIVE

PWS PARA PERFORMANCE THRESHOLD METHOD OF

ASSESSMENT(S)

SS1:

Project Manager(s)

1.1. 90% of Projects and project activities within the scope of their control are completed within established and required timeframes for the specific project.

No more than two (2) valid customer complaints per month

Periodic Inspection

Customer Complaints

SS2:

Monthly Status Reports (MSR)

1.2. 100% of the time NLT 5th duty day of each month

Monthly Inspection

SS3:

Facilities Control

Appendix A

100% of the time of each month Periodic Inspection

3. GOVERNMENT WILL PROVIDE FOLLOWING ITEMS AND SERVICES:

3.1. Facilities: See Appendix A.

3.2. Utilities: See Appendix B.

3.3. Furniture/Equipment: See Appendix C.

3.4. Information and Resources: See Appendix D.

3.5. Telephone: See Appendix E.

3.6. Base Network: See Appendix F.

3.7. Custodial: See Appendix G.

3.8. Security Forces and Fire Protection: See Appendix H.

3.9. Government Owned Vehicle (GOV) Use. See Appendix I.

3.10. Abbreviations, Acronyms, and Definitions. See Appendix J.

4. APPENDICES.

A. FACILITIES

B. UTILITIES

C. FURNITURE/EQUIPMENT

D. INFORMATION AND RESOURCES

E. TELEPHONE

F. BASE NETWORK

G. CUSTODIAL

H. SECURITY FORCES AND FIRE PROTECTION

I. GOVERNMENT OWNED VEHICLE USE

J. ABBREVIATIONS, ACRONYMS, AND DEFINITIONS

APPENDIX A

FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Contractor will notify the COR and CO and obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. Project Management Support Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications. The Government reserves the right to seek and collect reimbursement for the misuse, misappropriation, or destruction of listed property or services.

Office space is provided in building 653 on Yokota Air Base, Fussa- shi, Tokyo, Japan.

APPENDIX B

UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. Project Management Support Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. Project Management Support Contractor shall practice energy conservation in the Government provided facilities.

APPENDIX C

FURNITURE/EQUIPMENT

The Government will provide the following furniture and equipment below for services performed inside government facilities unless otherwise stated in the contract. The same restrictions for official government business apply to the limit use of these items.

FURNITURE. The Government will provide furniture. This will include, but is not limited to Desks, Chairs and Cabinet.

COMPUTER EQUIPMENT/IT RESOURCES. The Government will provide IT resources required to fulfil the 374 CS mission requirements. This will include, but is not limited to computer equipment, CPU, and monitor. 374 CS/SCOST will issue a ticket to Project Management Support Contractor for inventory management.

ADMINISTRATIVE EQUIPMENT. Project Management Support Contractor personnel will be authorized to use all administrative equipment available to the government employees. This will include, but is not limited to printer, copy machines, fax machines, and shredder machines.

APPENDIX D

INFORMATION AND RESOURCES

The Government shall provide to Project Management Support Contractor the manuals, texts, briefs, mandatory publications, Standard Operational Procedures and other materials associated with assigned duties. The Government will provide initial workplace familiarization and orientation. Project Management Support Contractor’s personnel shall become familiar with and comply with the following publications:

PUBLICATION TITLE DATED

AFI 31-218(I) Motor Vehicle Traffic Supervision 22 May 2006 AFMAN 16-1404v1 Information Security Program: Overview, Classification and Declassification 06 Apr 2022

AFMAN 16-1406v2 National Industrial Security Program: Industrial Security Procedures for Government Activities

08 May 2020

AFMAN 17-1301 Computer Security (COMPUSEC) 12 Feb 2020 MPTO 00-33A-1001 General Cyber Defense Operations Activities Management

Procedures and Practice Requirements 23 May 2024

MPTO-00-33A-1100 AFNET Operational Change Management Process 16 Feb 2021 MPTO 00-33D-3004-1 Managing Cable and Antenna with the Cyberspace

Infrastructure Planning System (CIPS) Visualization Component (CVC), Volume 1

19 Apr 2021

MPTO 00-33D-3004-2 Maintaining Cyber and Transport Records with the 26 Jul 2023

Cyberspace Infrastructure Planning System (CIPS), Volume 2

MPTO 00-33D-3005 Managing The Cyberspace Infrastructure with the Cyberspace Infrastructure Planning System (CIPS)

21 Apr 2022

Part 117 of Title 32, Code of Federal Regulations

National Industrial Security Program Operating Manual

(NISPOM)

21 Dec 2021

DOD Manual 5220.32, Volume 1 (Change 2)

National Industrial Security Program: Industrial Security Procedures for Government Activities

10 Dec 2021

Yokota ABI 31-116 Yokota Air Base Motor Vehicle Traffic Supervision (PA) 2 May 2024 SOFA Articles 1(b), XII-XIV, XVI & XIX

The Status of Forces Agreement between the United States and Japan

23 Jun 1960 www.tiaonline.org Telecommunications Industry Association (TIA) Standards Active website www.ecianow.org Electronic Components Industry Association Active website www.ansi.org American National Standards Institute (ANSI) Active website https://www.osha.gov/l aws-regs/regulations/stand ardnumber

(29CFR)

Occupational Safety and Health Administration (OSHA) Standards

Active website

UFC 3-580-01

(Change 1) https://www.wbdg.or g/ffc/dod/unified-facilities-criteria-ufc/ufc-3-580-01

Telecommunications Interior Infrastructure Planning and Design with Change 1

01 Jun 2016

APPENDIX E

TELEPHONE

The Government shall furnish Class-A (DSN) line for official business. Commercial service may be obtained at Project Management Support Contractor’s expense.

APPENDIX F

BASE NETWORK

The Government will provide network connectivity and services, e.g. AFNET, SIPR. The Contractor shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel.

Project Management Support Contractor shall coordinate with the CO thru COR for the CAC application and process.

APPENDIX G

CUSTODIAL

The Government shall provide standard custodial services for the facilities. The services provided shall be in accordance with the custodial contract in place during the contract period. Any additional services required by Project Management Support Contractor shall be coordinated through the COR. The additional services may or may not be provided at Government expense.

APPENDIX H

SECURITY FORCES AND FIRE PROTECTION

The Government shall provide Security Forces and Fire protection services for emergency purposes at on-base facilities. Emergency services can be contacted by dialing 911.

APPENDIX I

GOVERNMENT OWNED VEHICLE USE

Government-Owned Vehicles (GOV) will not be operated by Project Management Support Contractor in this contract. However, if military personnel are driving to a location by GOV, Project Management Support Contractor may be allowed to ride in the GOV with coordination through the COR or COR Supervisor.

APPENDIX J

ABBREVIATIONS, ACRONYMS, AND DEFINITIONS

Abbreviations and Acronyms

AB – Air Base ACE -- Army Corp of Engineers AFI – Air Force Instruction AW – Airlift Wing BICSI – Building Industry Consulting Services International CES – Civil Engineering Squadron CIPS -- Cyberspace Infrastructure Planning System CONS – Contracting Squadron COR – Contracting Officer Representative CS – Communications Squadron CUI – Controlled Unclassified Information CVC -- CIPS Visualization Component DAF – Department of the Air Force DAFMAN -- Department of the Air Force Manual DFARS -- Defense Federal Acquisition Regulation Supplement DISA – Defense Information Systems Agency DLA -- Defense Logistics Agency DoDEA -- Department of Defense Education Activity EEP – Emergency Evacuation Plan EIA -- Electronics Industries Alliance FSRM -- Facility Sustainment, Restoration and Modernization GOV – Government-Owned Vehicle GSA – General Services Administration IGCE -- Independent Government Cost Estimate ISP – Inside Plant INDOPACOM -- U.S. Indo-Pacific Command JTR -- Joint Travel Regulations CO – Contracting Officer

MILCON – Military Construction MSR – Monthly Status Report OPSEC – Operations Security OSP – Outside Plant PMP -- Project Management Institute Professional POV – Privately-Owned Vehicle QA -- Quality Assurance QASP -- Quality Assurance Surveillance Plan SFS – Security Forces Squadron SME – Subject Matter Expert TIA -- Telecommunications Industry Association TO – Technical Order UC -- Unified Communications UFC -- United Facility Standards USFJ – United States Forces, Japan VOIP -- Voice over Internet Protocol WT – Work Task

Definitions

Contractor: Project Management Support Contractor

Local Vendor: Local contractor (awarded company or companies)

Inside Plant (ISP): Cable installed inside of a building. This includes everything from the patch panel, patch cord, and switch to the cables and jacks.

Outside Plant (OSP): Any network infrastructure installed external to buildings. OSP cables are underground, direct-buried, or aerial.