4 BNJ 24Q063A.pdf

Note: This MFR is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisitions using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.

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MEMORANDUM FOR RECORD

SUBJECT: Use of a Single Source below the Simplified Acquisition Threshold (SAT)

I. BACKGROUND

A. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

B. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED

Purchase of NEXT SEQ 1000 System for EMBL, Public Health Command-Pacific, Bldg715, Camp Zama.

NEXT SEQ 1000 SYSTEM/MDL# 20038898, MFR Illumina, Inc / Installation and System Training.

III. RATIONALE FOR SOLICITING FROM A SINGLE SOURCE OR BRAND NAME (select all that apply):

A. ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. RESTRICTIVE RIGHTS

The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. EXCLUSIVE LICENSING AGREEMENTS

The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. BRAND NAME

Item required must be a brand name product, or feature of a product, particular to one manufacturer.

The item specified in paragraph II of this memorandum is being requested specifically to utilize illumina based sequencing panels for the detection and characterization of viral and bacterial pathogens from wastewater, mosquito, and tick samples.

The illumina kits utilize a chemistry that is already standardized within the laboratory and is specific to this type of sequencer and the use of the NEXTSEQ sequencer will produce the required depth of sequencing reads for analysis of viral and bacterial genomes acquired from wastewater and arthropod samples that the current equipment cannot achieve. The technology varies from other commercially available options, and sequencing platforms that use other than illumina chemistry will be incompatible with their workflows. The illumina platforms are also used across the Defense Health Agency's network of laboratories, and are the types of sequencers that are being used for global health surveillance efforts.

The field of molecular biology is constantly evolving and the techniques used are fairly complex. Because of this, MEDAAC Japan, the using activity, strive to use the same standardized equipment and protocols as our global Defense Health Agency and other DOD counterparts. It is important that the using activity use the same standardized protocols to ensure that they have dependable and reproducible laboratory results for disease surveillance. Not having comparable equipment would be irresponsible due to the potentially dangerous situation that not being able to detect pathogens would pose to the health and welfare of Service members, Civilians, and families.

4. OTHER REASONS

Note: This MFR is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisitions using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.

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B. UNUSUAL AND COMPELLING URGENCY.

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified.

2. Required delivery date/period of performance.

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

IV. CONTRACTING OFFICER'S DETERMINATION

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Refer to FAR 5.102(a)(6) for the requirement to post the brand-name justification or documentation.

Typed Name and Rank/Grade of Contracting Officer KEIKO OSAWA, Contracting Officer 374 Contracting Squadron, PKAB

Signature of Contracting Offficer

Note: This MFR is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisitions using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.

Page of

MEMORANDUM FOR RECORD

SUBJECT: Use of a Single Source below the Simplified Acquisition Threshold (SAT)

I. BACKGROUND

A. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

B. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED

III. RATIONALE FOR SOLICITING FROM A SINGLE SOURCE OR BRAND NAME (select all that apply):

The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Item required must be a brand name product, or feature of a product, particular to one manufacturer.

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified.

2. Required delivery date/period of performance.

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

IV. CONTRACTING OFFICER'S DETERMINATION

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Refer to FAR 5.102(a)(6) for the requirement to post the brand-name justification or documentation.

9.0.0.2.20120627.2.874785

NEXT SEQ 1000 SYSTEM/MDL# 20038898, MFR Illumina, Inc / Installation and System Training.

The field of molecular biology is constantly evolving and the techniques used are fairly complex. Because of this, MEDAAC Japan, the using activity, strive to use the same standardized equipment and protocols as our global Defense Health Agency and other DOD counterparts. It is important that the using activity use the same standardized protocols to ensure that they have dependable and reproducible laboratory results for disease surveillance. Not having comparable equipment would be irresponsible due to the potentially dangerous situation that not being able to detect pathogens would pose to the health and welfare of Service members, Civilians, and families.