Atch 1 SOW OM of RAPCON UPS and Station Battery Systems-revised on 30 Jun 21.pdf

Attachment 1 to RFQ No. FA520921Q0074 Amendment 0001 SOW, Page 1 of 6

STATEMENT OF WORK (SOW)

FOR

OPERATION AND MAINTENANCE (O&M)

OF

RADAR APPROACH CONTROL (RAPCON)

UNINTERRUPTIBLE POWER SYSTEMS (UPS)

AND

STATION BATTERY SYSTEMS

AT

YOKOTA AIR BASE JAPAN

14 May 2021

(Revised on 30 Jun 2021)

SOW, Page 2 of 6

STATEMENT OF WORK (SOW)

FOR OPERATION AND MAINTENANCE (O&M)

OF RADAR APPROACH CONTROL (RAPCON)

UNINTERRUPTIBLE POWER SYSTEMS (UPS)

AND STATION BATTERY SYSTEMS

1. DESCRIPTION OF SERVICES.

1.1. GENERAL. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary except that specifically identified as Government furnished in Section 3, Government Furnished Property and Services, to operate, maintain, and repair the uninterrupted power supply systems (UPS) at Yokota Air Base, Japan – Radar Approach Control (RAPCON Bldg 1371) facility.

1.2. BASIC SERVICES. The contractor shall perform operation and maintenance of the UPS (2) and Station Battery Systems (2). Preventive maintenance requirement is as follows; UPS A&B is required weekly and yearly in accordance with Appendix C. UPS A’s Furukawa Battery is required monthly, bi-yearly and yearly in accordance with Appendix D. UPS B’s YUASA Battery is required monthly and bi-yearly in accordance with Appendix E. The contractor shall comply with all environmental and occupational standards to include, but not limited to the safety laws, rules and regulations listed in Appendix B. A sample Battery Cell Inspection Reports in Appendix F.

1.2.1. UPS AND STATION BATTERY SYSTEMS OPERATION PROCEDURES. The contractor shall comply with manufacturer instructions and or available technical data.

1.2.1.1. DEGRADATION OF SYSTEM CAPABILITY. Except in case of imminent personnel hazards or equipment damage, the contractor shall not degrade system capability without the specific approval of the Government’s Inspector/Acceptor specified in Appendix A Degradation of system capability is defined as any changes that would adversely affect the system’s capacity, performance or ability to provide full system capability. This includes a major functional limitation in system capability caused by a Preventive Maintenance Inspection (PMI), or any other maintenance actions. At least fifteen minutes prior to the degradation start time, the contractor shall notify the Inspector/Acceptor to include, but not limited to, the following:

a. Purpose of the degradation

b. Equipment involved

c. Period of degradation

d. Estimated recovery time

e. Other information that is required by Inspector/Acceptor

1.2.1.2. HAZARDOUS MATERIAL (HAZMAT)/WASTE. The contractor shall properly dispose at Yokota Hazardous Wastes (HAZWASTE) Management all HAZWASTE including Petroleum, Oil, Lubrication (POL) products associated with this O&M contract. The contractor shall transport HAZWASTE from applicable sites to the HAZWASTE Management Facility In Accordance With (IAW) Japan Environmental Governing Standard (JEGS) Para 5-3.4. The contractor shall establish a HAZMAT/HAZWASTE Control Program and ensure the following:

a. HAZMAT Storage Area is maintained IAW Air Force Joint Manual (AFJMAN) 23-209, Chapter 4

b. HAZMAT inventory listing including MSDS is maintained

c. Non-Physical Accumulation Point is established.

1.2.2. PMI PROGRAM. The contractor shall develop and maintain a PMI program to prevent and correct deficiencies on equipment items, thus minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor’s PMI program shall include a plan consisting of inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the Inspector/Acceptor within 10 calendar days after contract award. The contractor’s PMI program shall include all equipment identified in Appendix A. Upon completion of these PMIs, the contractor shall submit a completion report including the results of the PMI.

1.2.2.1. PMI SCHEDULE. Depending on equipment, the contractor shall perform weekly, monthly, bi-yearly and yearly PMIs according to the approved schedule unless unexpected failures occur. Proposed PMI schedule changes

SOW, Page 3 of 6 shall be submitted to the Inspector/Acceptor for approval. All materials and supplies, filters, indicator light bulbs and fasteners except regulated HAZMAT items (i.e. antifreeze and POL products) shall be made available on hand by the contractor as part of PMI. The contractor shall submit a request to the Government for all required regulated HAZMAT items.

1.2.2.2. CORROSION CONTROL. The contractor shall perform corrosion control activities on UPS to include but not limited to cable ladders, junction boxes, fuse panels, etc. The contractor is not required to perform corrosion control activities at heights exceeding those attainable from wooden stepladders provided on site (approximately three meters).

Surfaces requiring corrosion control treatment shall be corrected by removing all corrosion to the bare metal. A Government approved primer shall be applied followed by a finish coat that matches the existing paint. When extensive corrosion exists, the contractor shall clean and repaint the entire piece of equipment.

1.2.3. CORRECTIVE MAINTENANCE AND REPAIR. Corrective maintenance shall be required on a routine basis (operator maintenance), as a result of PMI, or as a result of service calls. When the contractor’s maintenance technician is on site, the contractor shall respond to equipment malfunctions when they occur and immediately begin fault isolation and restoration actions unless the Inspector/Acceptor directs otherwise. Efforts to correct malfunctions shall continue until the malfunction is corrected.

1.2.4. SERVICE CALLS. Service calls are defined as the contractor’s onsite support requirements that are called in by Inspector/Acceptor. The contractor shall not exceed five (5) hours travel time for responding to any service calls made by Inspector/Acceptor. Inspector/Acceptor will make service calls on 24 hours a day basis. Travel time is defined as the time from notification of a problem by Inspector/Acceptor to the time of arrival on-site by contractor personnel.

The contract manager will provide the government with a 24-hour contact number.

1.2.5. RECORDS AND OPERATING REPORTS. In addition to the above-mentioned correspondence, the contractor shall also prepare and submit to the Inspector/Acceptor all required operating records and reports. These reports shall be prepared and submitted to the Inspector/Acceptor monthly to arrive by the 5th duty day of the month following the reporting period. All record, reports and logs shall be in English. All records and reports covered under this SOW will become property of the Government. These records and reports shall not be removed from the site without prior approval of the Inspector/Acceptor.

1.2.5.1. REPORTS. The contractor shall submit to Inspector/Acceptor the following reports:

1.2.5.1.1. MONTHLY, BI-YEARLY &YEARLY REPORT. For weekly report, the contractor shall compile 4-5 weeks into a monthly report. The report shall contain the following elements:

a. On-call Dispatch Log, if any on call(s) is/are made during a previous month. On-call Dispatch Log shall include but not limited to the followings:

i. WHEN (date and time) Contractor receives on-call from the Inspector/Acceptor.

ii. WHY Contractor receives on-call from the Inspector/Acceptor.

iii. WHEN (date and time) Contractor arrives at on-site.

iv. WHAT was completed by Contractor as on-call service and maintenance action

b. Completed maintenance actions of equipment identified in Appendix A

c. Description of any corrective maintenance requirements noted but not accomplished, including an estimated date when the corrective maintenance will be accomplished.

d. Calibration deficiency listings and condition reports based upon PMI findings

e. Description of problem(s) that requires assistance from the Inspector/Acceptor

f. Parts consumption, listing of all parts used

g. Significant historical data

h. Recommendations for improving system efficiency and life-cycle expectancy

1.2.5.1.2. The following is a summary of required maintenance for this requirement.

SOW, Page 4 of 6

Equipment Frequency Type of Report Items

UPS A & B

(Densei-Lambda) Ref: Appendix C

Weekly • Monthly Report (Compilation of 4-5 weeks)

• Inspection Report (See Appendix C page 4 of 4)

Appendix C Para 14.2.(1)

Yearly • Yearly Report

• Inspection Report ( See Appendix C page

4 of 4)

Appendix C Para 14.2.(2)

UPS A-Battery (Furukawa Battery) Ref: Appendix D

Monthly • Monthly Report Appendix D Para (1)

Bi-Yearly • Bi-yearly Report Appendix D Para (2)

Yearly • Yearly Report Appendix D Para (3)

UPS B-Battery (GS Yuasa) Ref: Appendix E

Monthly • Monthly Report Appendix E Para 7.6 (1)

Bi-Yearly • Bi-yearly Report Appendix E Para 7.6 (2)

1.2.5.1.3. OTHER REPORTS. Upon request, the contractor shall provide the Government with specific data. The data may pertain to scheduled or unscheduled maintenance actions, resources expended in specific maintenance actions or administrative information.

1.2.5.2. RECORDS. Contractor shall maintain records for each item of equipment included within this contract, and of all PMI’s accomplished and dates performed. Entries for records shall include readings taken before and after adjustments, explanations of corrective actions for both scheduled and unscheduled maintenance required to correct a malfunction, degradation, outage, or other actions taken to prevent a disruption in service.

1.2.6. TEMPORARY AND SPECIAL MAINTENANCE SERVICES. Temporary, and special power generating services may be necessary to accomplish certain maintenance, repair, and new service connections.

1.2.6.1. TEMPORARY SERVICES. If equipment is to be removed from service or replaced temporarily for any reason, the contractor shall make temporary connections to maintain continued electrical power.

1.2.6.2. SPECIAL MAINTENANCE. The Contractor shall coordinate with the Inspector/Acceptor for repairs exceeding 8 hrs labor or 55,000 yen in materials. Repairs not exceeding 8 hrs labor or 55,000 yen in materials for each quarterly period are included in this contract amount and shall be completed with no additional charge to the Government. The Government has a right to select which limit, 8 hrs labor or 55,000 yen in materials, is applied to each case. When questions arise concerning the labor hours and materials required for a particular job, the CO and Contractor shall negotiate the requirements.

1.2.7. MANAGEMENT OF APPLICABLE DIRECTIVES, PUBLICATIONS, AND DOCUMENTS. The contractor shall maintain the Government provided publications including commercial manuals. All publications, manuals, charts, etc., furnished to the contractor by the Government will remain Government property and shall be retained on sites. The contractor shall download necessary electronic directives, documents, publications and forms.

It is the contractor’s responsibility to distribute copies of the downloaded electronic media or paper copies to each requiring site.

1.2.8. SAFETY REQUIREMENT. The contractor shall identify, control, and eliminate potential safety hazards, and shall initiate an immediate action to correct any deficiencies. The contractor shall inform the Inspector/Acceptor immediately of any accidents involving injury to contractor personnel or damage to the Government equipment or property that are a direct result of executing this O&M program.

2. SERVICE DELIVERY SUMMARY:

SOW, Page 5 of 6

Performance Objective SOW Para

Performance Threshold Method of Assessment

Provide Preventive and Corrective Maintenance and Repair.

Preventive maintenance is within recommended intervals. All system and equipment components are free of defects, debris, errors, and problems. All equipment is properly calibrated. Service calls are handled appropriately. The Government is satisfied with service call performance.

1.2.2.

through 1.2.4.

95% of all scheduled PMIs are properly and timely completed. Responses to service calls are on time 100% of the time.

Periodic Surveillance

Reports and Records.

All reports are submitted on time. All reports are accurate and contain all applicable data. Records are accurate and current. Drawings are accurate and current.

1.2.5.

through 1.2.5.2.

100% of all reports are accurate.

90% of all reports are submitted on time. Approval of deviations from written procedures is obtained 100% of the time.

Periodic Surveillance

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. PUBLICATIONS AND FORMS. The Government will provide the contractor with all required Government forms prescribed in this SOW and the directives listed in Appendix B, only when those forms and directives are not available for the contractor to download electronically. The contractor shall provide any forms that may be devised for internal use.

3.2. UTILITIES. The Government will furnish the contractor all utilities necessary for completion of the work specified in this SOW.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure O&M of electric power plant, UPS and station battery system. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's program shall include, but not be limited to, maintenance, troubleshooting, corrosion control techniques, safety procedures, security procedures and good housekeeping standards.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance. The contractor shall ensure that required test equipment is available for contractor Surveillance/Quality Assurance Evaluations.

4.3. HOURS OF OPERATION. The contractor shall respond to service calls twenty-four (24) hours a day, seven

(7) days a week, including all United States (US) and Japanese holidays.

4.4. SECURITY REQUIREMENTS. The contractor shall not make available or disclose technical or administrative information relative to or concerning, the sites, systems, publications, records, reports and any other data, to persons who are not certified by the Inspector/Acceptor.

4.5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBATANT COMMANDER. In the event of crisis or emergency as defined by the Inspector/Acceptor the contractor shall perform normal maintenance as long as the situation does not present imminent direct personal hazards to the employee.

4.6. CONTRACTOR PERSONNEL. The contractor shall submit a manning plan for maintenance requirements specified in this SOW to the Inspector/Acceptor. This plan shall identify the points of contact for service calls, inquiries and requests made by the Government.

SOW, Page 6 of 6

4.6.1. PROJECT MANAGER. The contractor shall appoint a project manager who shall have the overall responsibility for directing and managing the contract. His duties shall include keeping the Inspector/Acceptor advised on system O&M difficulties and other conditions that may affect equipment and system reliability. The manager shall have authorization to act on all contractual matters relating to daily operation of this contract.

4.6.2. ENGLISH CAPABILITY. The contractor shall ensure that at least one technician possesses good English communication skills. The contract manager must be able to communicate effectively in both oral and written English. The contract manager must be able to effectively respond on all technical matters during inspections, contingency training deployment, or other approved visits by the government.

4.6.3. CONTRACTOR PASSES. All Contractors will be issued a contractor pass.

4.7. REMOVED PARTS AND MATERIALS. The contractor shall obtain approval from the Inspector/Acceptor prior to final disposition of any replacement item removed from equipment or facilities.

5. APPENDICES. The following Appendices are a part of this SOW.

APPENDIX A: MAJOR EQUIPMENT

APPENDIX B: DIRECTIVES, DOCUMENTS, PUBLICATIONS AND FORMS

APPENDIX C: UPS MAINTENANCE

APPENDIX D: FURUKAWA BATTERY MAINTENANCE

APPENDIX E: YUASA BATTERY MAINTENANCE

APPENDIX F: SAMPLE BATTERY CELL INSPECTION REPORT

Appendix A, Page 1 of 1

APPENDIX A

MAJOR EQUIPMENT

LOCATION: RAPCON Bldg 1371, YOKOTA AIR BASE Site POC: MSgt Benjamin Nason 374OSS/OSAM, or his duly authorized personnel

1. UPS A

QTY EQUIPMENT MAKE MODEL RATING Manufacture Year

1 UPS A DENSEI-

LAMBDA

DL9360-104JL 100kVA 2008

180 BATTERY

(180 Cells)

FURUKAWA

BATTERY

MSE-200 200Ah/360V 2015

2. UPS B

QTY EQUIPMENT MAKE MODEL RATING Manufacture Year

1 UPS B DENSEI-

LAMBDA

DL9360-503JL 50kVA 2008

60 BATTERY

(360 Cells)

GS YUASA REH40-12 80Ah/360V 2015

Note: Output Distribution Panels and Maintenance Bypass Panel are included as the part of the UPS.

Appendix B, Page 1 of 1

APPENDIX B

DIRECTIVES, DOCUMENTS, PUBLICATIONS AND FORMS

The following publications and forms are applicable and form a part of this SOW. All publications are subject to change. Current editions and supplements shall apply.

AIR FORCE PUBLICATIONS

Directive Title Referenced In Date

AFPAM 32-1186 Value-Regulated Lead-Acid Batteries for Stationary Applications

1 AUG 99

AFMAN 91-203 Air Force Occupational Safety Fire, and Health Standards SOW, Para 1.2. 8 SEP 20

AFM 32-7002 Environmental Compliance and Pollution Prevention SOW, Para 1.2. 4 FEB 20

UNITED STATES FORCE JAPAN (USFJ) PUBLICATIONS

JEGS Japan Environmental Governing Standards SOW, Para 1.2.1.2.

DEC 20

APPENDIX C

UPS MAINTENANCE

Combustion Danger

Explosion Danger

Storage batteries should be inspected on a periodic basis, following the periods stipulated in the Fire Defense Law and other regulations. When inspection results indicate deviations from standard range recorded in the instruction manual, proper measures should be taken on the basis of the instruction manual. All measures taken should be accurately recorded. Continued use in deviation of the standards can result in battery breakage, fire damage or performance degradation.

Storage battery inspections should be performed by “certified storage battery equipment maintenance engineers” or other experts. Having such inspections performed exclusively by unskilled workers can result in errors.

HSE and MSE type stationary lead acid batteries incorporate the control valve under the vent plug.

Neither the vent plug nor the control valve should ever be removed, because this can result in performance degradation, shortened service life, damage and other problems in the storage battery.

Before inspecting, stand a distance away from the storage battery, and touching a metal part or take other action to remove the static electricity charge in your body. Touching a storage battery with an electric charge in the body can cause sparks, and possibly trigger an explosion.

(1) One-Month Inspection Item Details Standard Measures

Total voltage in floating charge

Check voltage indication value on panel surface voltmeter

Floating charge voltage (2.23V/cell) number of cells.

When deviating from standard, adjust by floating charge voltage (2.23V/cell) number of cells.

Caution: Measuring equipment used to take these measurements should be calibrated on a regular basis, with use made only of items that fall within the allowable margin of error.

Caution

Amendment 0001

APPENDIX D

FURUKAWA BATTERY MAINTENANCE

(2) Six-Month Inspection Item Details Standard Measures

Total voltage during floating charge

(1) Measure total voltage with voltmeter of 0.5-class or above.

(2) Check voltage indication value on panel voltmeter.

(1) Value of floating charge voltage (2.23V/cell) number of cells.

(2) Allowable margin for panel mounted gauges as stated in JIS C 1102-2 (direct-acting indicator electric gauges).

(1) When voltage value deviates from standard, adjust by floating charge voltage (2.23V/cell) number of cells.

(2) Repair or replace gauges deviating over the allowable degree.

Voltage in each battery during floating charge

Measure voltage of each battery.

Voltage is within the following range.

2 V type

2.10V 2.40V 6 V type

6.30V 7.20V 12 V type

12.60V 14.40V

There is no problem if there are 2.10V to 2.55V though the float voltage might come off from the standard value when the energizing period and charging time are short When the voltage value deviates from the standard value, observe for 1 to 2 months, and contact The Furukawa Battery when no correction occurs.

Check for presence of breaking or deformation damage in container, lid, etc., as well as electrolyte leakage.

Absence of cracking, deformation and other damage or electrolyte leakage.

In cases of damage or electrolyte leakage, investigate the cause, and replace the battery containing any damaged items or found to have electrolyte leakage.

Check for presence of dirt or stains from dust, etc.

Absence of dirt, stains or corrosion.

Clean any dirt or stains with a damp cloth.

Visual appearance of storage battery, etc.

Check for evidence of rust formation in cubicles, platforms, connecting plates, connecting wires, terminals, etc.

Absence of stains or corrosion.

Clean, treat for rust prevention, coat or otherwise repair.

When there is damage or electrolyte leakage in the battery, investigate the cause, and replace the batteries on which any items are damaged.

Electrolyte Leakage Danger

Explosion Danger

Temperature in vicinity of storage battery

Measure temperature in vicinity of storage battery.

40 or below When temperature is high and exceeds the standard value, investigate the cause and carry out cooling measures (temporarily halt charging, improve ventilation, etc.).

(3) One-Year Inspection For one-year inspections, perform the sequence of the six-month inspections plus the following item.

Item Details Standard Measures Connecting part Further tighten the bolts and nuts.

There are no loose parts after tightening to the clamping torque shown in Table 1.

When loose, tighten to the torque in Table 1.

Caution: Measuring devices used in the measurement should be calibrated regularly, and used within the allowable margin of error.

6. Measures at Abnormalities When abnormal conditions occur in a storage battery, adopt the proper measures based on the following cautions.

When electrolyte leakage occurs in a storage battery, halt use and contact the manufacturer. Damage or electrolyte leakage in the equipment can be the cause of fires.

When there is visible abnormal deformation (swelling) in a storage battery, halt use and contact the manufacturer.

Storage battery breakage or electrolyte leakage can be the cause of smoking or combustion.

When there is heating in a storage battery, halt use and contact the manufacturer. Such heating can be the cause of storage battery breakage or fire damage.

When there is breakage in a storage battery container or lid, halt use and contact the manufacturer. Such conditions can result in combustion or smoking caused by ignited explosion or electrolyte leakage.

When electrolyte is spilled on the floor, use soda or another neutralizer to neutralize the solution, then wash the area with large amounts of water and thoroughly dry. Such spillage can cause corrosion in the floor, parts or machinery.

Never use water to extinguish fires in storage batteries – instead using a powder type (ABC) fire extinguisher. Water can cause the fire to spread, becoming the cause of electric shocks.

Caution

APPENDIX E

YUASA BATTERY MAINTENANCE

Appendix F, Page 1 of 1

APPENDIX F

Sample BATTERY CELL INSPECTION REPORT

Location: (RAPCON) B1F CVCF Room Battery Panel 2 Inspector:

Type Manufacturer Model Capacity Cell Q'ty Production Number

Lead Battery Control Valve

GS YUASA REH40 - 12 80Ah 30 AWFHWG

Battery Cell No.

Voltage

（Ｖ）

Temp

Test

Result Battery Cell No.

Voltage

（Ｖ）

Temp

Test

Result

CN210 - 1

CN210 - 2

CN210 - 3

CN210 - 4

CN210 - 5

CN210 - 6

CN220 - 1

CN220 - 2

CN220 - 3

CN220 - 4

CN220 - 5

CN220 - 6

CN230 - 1

CN230 - 2

CN230 - 3

CN230 - 4

CN230 - 5

CN230 - 6

CN240 - 1

CN240 - 2

CN240 - 3

CN240 - 4

CN240 - 5

CN240 - 6

CN250 - 1

CN250 - 2

CN250 - 3

CN250 - 4

CN250 - 5

CN250 - 6

Total Voltage Remarks:

○ ：Good

– ：N/A (Not Applicable) N/G: Not Good

Appendix -will be combined with SOW