2 Notice to Offerors_rev 210112.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

12 Jan 2021 (revised)

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/PKSA

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: (Revised) Notice to Offerors for Solicitation No. FA520921Q0017 Operation and Maintenance (O&M) of Defense Information Systems Network (DISN)

Power Plants and Station Battery Systems

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

b. Contract Type. The Government contemplates award of a Firm-Fixed Price contract resulting from this RFQ. A single award will be made as a result of this RFQ, and therefore, offerors must propose on all line items in the price schedule. Offerors are not required to fill out CLIN 0008, Special Repair/Maintenance Services and the respective CLIN’s.

c. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation on or before the time specified in this solicitation. Please submit your quote in either way to POC; 1) Email at naotsugu.kono.jp@us.af.mil as primary and izumi.ito.jp@us.af.mil as alternate or 2) FAX 042-551-0973.

The offers shall provide the following information:

d. Notice of Pre-Proposal Conference / Site Visit.

(1) A pre-proposal conference/Site Orientation will be conducted as follows: ALL PROSPECTIVE

OFFERORS ARE URGED TO ATTEND.

Date Time Site Meeting Place Date/Time: 14 Jan 2021, 0900 hrs, Japan Standard Time (JST) Location: 374th Contracting Office, Room 109, Bldg 620, Yokota Air Base, Fussa-shi, Tokyo The purpose of this conference is to familiarize all offerors with the terms and conditions of the solicitation and to explain or clarify the contract specifications and requirements. Space is limited, therefore a maximum of two (2) participants from each offeror will be allowed.

(2) Site Visit. The site visit will be conducted following the pre-proposal conference. We will visit the DISN sites of Yokota. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of https://www.acquisition.gov/ https://www.acquisition.gov/dfars https://www.acquisition.gov/affars contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Government is not liable for any costs incurred to participate in the site visit.

(3) Gate Pass / Escorting for U.S. Installations. To participate in the conference/site visit, the offerors shall submit names of all attendees (not to exceed 2 persons) to Mr. Naotsugu Kono as primary by e-mail to naotsugu.kono.jp@us.af.mil or Fax to 042-551-0973, not later than 1000hrs, 12 Jan 2021. The information must be provided in advance for ensuring your access to the Yokota Air Base and attendance at the conference. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S.

installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their original copy of resident card (Jyuminhyou) acquired within 6 months to gain access to the US installation. Other acceptable identifications are valid passport, my number card with photo, Jyuki Net Card with photo. Escorting takes approximately 20 minutes therefore the offerors must arrive at least 20 minutes earlier at the gate of U.S.

installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 20 minutes prior to the pre-proposal conference start time.

(4) Questions. To ensure the conference is meaningful to all attendees, offerors are requested to submit questions to the point of contact above not later than 1000hrs, 12 Jan 2021. Information provided at this conference shall not qualify the terms and conditions of the solicitation and the PWS. All subsequent questions that arise at the pre-proposal conference or site visit shall not be construed as a change to the solicitation terms and conditions must also be submitted in writing so that a response can go out to all offerors. Terms of the solicitation and the PWS remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply and submit the response either by Fax or E-mail, Attn to: Mr Naotsugu Kono, 374 CONS/PKSA. A record of the conference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, with questions and answers.

e. Specific Quotation Preparation Instructions.

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c of the SF 1449. By completing the SF 1449, the offeror accepts to the contract terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Page 3 through Page 8 in the SF 1449).

Complete with proposed unit price and extended amount for each listed line item. You do not need to fill out Item 0008 and the respective Items, for “Special Repair/Maintenance Services”

(3) Remittance Address (Continuation to Block 17b of SF 1449, Page 11 in the SF 1449). Provide remittance address when Block 17b is checked. If you would like electric fund transfer, or remittance of check is same as Block 17a, please insert “N/A” here.

(4) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, along with the quotation. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(5) Past Performance: Past performance information shall be recent and relevant information in demonstrating the offeror’s ability to successfully perform the required effort. The past performance information shall consist of (1) Past Performance Reference List and (2) Present/Past Performance Survey. Please refer FAR 52.212-1 and FAR 52.212-2 in the RFQ.

(6) Acknowledgment of solicitation amendments by signature when issued.

(7) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(8) Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractors to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract.

Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their quotations. Mobilization and phase-in costs are not reimbursable under this contract.

(9) Data Universal Numbering System (DUNS) Number. The DUNS Number is necessary to complete the registration System for Award Management (SAM). Offerors are able to obtain DUNS Number at no cost for use in doing business with the U.S. Government. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.tsr-net.co.jp/service/product/get_a_duns_number/ English: http://www.tsr-net.co.jp/en/dunsnumber.html

(10) Commercial and Government Entity (CAGE) Code Reporting. The CAGE code is necessary to complete the registration in SAM. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

(11) System for Award Management (SAM). The offeror is required to be registered in SAM at the time an offer is submitted and is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

(12) Wide Area Workflow (WAWF). In accordance with DFARS 252.232-7003, use of electronic payment request is mandatory. Use of Wide Area Workflow – iRAPT (WAWF-iRAPT) will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF-iRAPT.

Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow (WAWF) system at https://wawf.eb.mil. Self-paced training is offered for WAWF at https://wawftraining.eb.mil/wbt/. For assistance with WAWF, please call 1-866-618-5988.

Questions concerning payment should be directed to the Defense Finance Accounting Services http://www.tsr-net.co.jp/service/product/get_a_duns_number/ http://www.tsr-net.co.jp/en/dunsnumber.html https://www.sam.gov/

Customer Service Section (DFAS-JRIB/JA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the WAWF - My Invoice Inquiry System at https://wawf.eb.mil.

PAYMENT STATUS/PROBLEMS/DISPUTES MUST BE ADDRESSED TO:

(Includes both invoice & proof of delivery to expedite payment) Defense Finance Accounting Services Customer Service Section (DFAS-JRIB/JA) E-mail Address: dfas.yokota.jbs.mbx.af-ap@mail.mil

2. Point of contact on this solicitation is Mr Naotsugu Kono, Contract Specialist, phone at 042-553-8549 from inside Japan/011-81-42-553-8549 from U.S., fax at 042-551-0973 from inside Japan/011-81-42- 551-0973 from U.S., or e-mail at naotsugu.kono.jp@us.af.mil or Ms Izumi Ito, Contracting Officer, by e-mail at izumi.ito.jp@us.af.mil.

IZUMI ITO

Contracting Officer https://wawf.eb.mil/