Site Orientation Minutes LRS signed.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

31 Mar 2019

MEMORANDUM FOR DISTRIBUTION

SUBJECT: Minutes of Pre-proposal Conference/Site Orientation for Solicitation No. FA520920U0009, Passenger Travel Workstations Remodeling and Upgrade Bldg 920, Room 129 and 130, Yokota Air Base, Japan

1. An escorted site orientation was conducted in Bldg 920, Room 129 and 130, followed by a pre-proposal conference, on 31 Mar 20 at 13:30 hours, Yokota Air Base, Japan.

The attendees were as follows.

Government:

Requiring Activity - 374th Logistics Readiness Squadron TSgt Leah Brede, PAX NCOIC (374 LRS/LGRDAP)

Mr. Yo Miyamoto, PAX Supervisor (374 LRS/LGRDA) Ms. Harumi Nemoto, Traffic Manager (374 LRS/LGRD)

Contracting Office - 374th Contracting Squadron, Airlift Wing Acquisition Flight Ms. Sonomi Yoshihashi, Contracting Officer (CO) (374 CONS/PKBB) Ms. Mio Miyabayashi, Contract Specialist (CS) (374 CONS/PKBB)

Prospective offerors

2. After the site orientation, an explanation of the Statement of Work (SOW) was provided by Ms.

Miyabayashi, CS, 374 CONS/PKBB. She emphasized that the offerors are responsible for reading and understanding the requirement. The following supplementary explanations were provided:

a. The offeror shall provide a specification or item description if offer item is “equal” item.

b. Loading/Unloading point(s) will be either back door or side door of Room 129. Designated parking space located at back side of Bldg 920 will be available for the Awardee/Contractor.

3. CS ensured all participants obtained all documents of subject solicitation and provided an explanation of the following information in the solicitation package.

a. The closing date for quotation submission is 8 Apr 20, 1400 hours, Japan Standard Time (JST).

b. Evaluation criteria will be “Lowest Price with Technically Acceptability”.

c. Awarded company must submit EFT form prior the payment.

d. The Government’s desired delivery period remains unchanged. However, under the circumstances, the delivery coordination and installation timeframe shall be made by collaboration with the Requiring Activity. The Government anticipates maximum effort to meet the requirement.

4. The meeting was concluded at 14:15 hours.

5. The foregoing is a brief summary of the discussions held during orientation. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

Prepared by: Reviewed by:

MIO MIYABAYASHI SONOMI YOSHIHASHI

Contract Specialist Contracting Officer cc:

374 LRS/LGRD

374 LRS/LGRDAP

Distribution:

All prospective offerors