Final_PWS.pdf

FA520919QA046

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

ERECTION, RENTAL, AND DISMANTLING OF

TEMPORARY PASSENGER TERMINAL

730AMS

YOKOTA AIR BASE

JAPAN

26 Jul 19

TABLE OF CONTENTS

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Services Summary Page 19

SECTION 3 Reserved Page 19

SECTION 4 Appendices Page 19

Appendix A – Site Plan & Floor Plan

Appendix B – As-Built Drawings (Attch B-1 thru B-7)

Appendix C – Equipment List

Appendix D – Environmental Protection

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items and services necessary to perform installation, rental, maintenance, repair, dismantle, and remove temporary facilities (hereafter referred to as “facilities”) located at Yokota Air Base, Japan (YAB) in accordance with (IAW) this Performance Work Statement (PWS), commercial standards, manufacturer standards, Japanese ordinances and laws, and the attached appendices.

1.1. INSTALLATION OF FACILITY. The contractor shall install and lease up to 17,500 sq ft of total floor space (nominal 120 ft x 150 ft) to construct a temporary passenger (PAX) terminal from modular components at a site on YAB. The space may be split into multiple facilities provided the overall space requirements are met.

The installed facility or facilities shall serve as a Temporary PAX Terminal during the renovation of the existing Bldg 80 Passenger Terminal. The work shall consist of, but is not limited to, all permits, labor, material and equipment necessary to complete the installation of the Temporary PAX Terminal and all associated utilities as described herein, as well as the maintenance of installed facilities and utilities for the duration of use. All proposals shall provide detailed information of the contractor’s ability to provide all of the services listed.

The temporary PAX Terminal shall be installed prior to start of the renovation of the Bldg 80 Passenger Terminal and shall be removed upon completion of the renovation. The performance period of the renovation is approximately 24 months or 720 days. The temporary PAX Terminal is intended to be a constructed of standard product modular components of a manufacturer regularly engaged in providing modular facilities, complying with the applicable codes for the location (YAB).

The facilities will be manned by approximately 40 personnel with a nominal peak passenger population of 400 personnel.

1.1.1. Performance Period. The performance period of this contract is scheduled from 1 October 2019 through 31 Dec 2022 and is broken out into the below phases:

1.1.1.1. Erection. General installation shall be completed by 31 March 2020. Once all work is complete the Government will conduct a facilities acceptance inspection which will allow for final testing and correction of identified deficiencies.

1.1.1.2. Rental. The facilities rental period shall be from 1 April 2020 to 30 Nov 2022.

1.1.1.3. Repair/Small Modification to the Structure (Including on-call Service after Hours).

The Contracting Officer’s Representative (COR) may request the contractor for repair or small modification to the structure (including on-call service after-hours), if the cost estimate is under $10,000.00 (or equivalent JPY amount) per item. If the cost estimate exceeds $10,000.00 (or equivalent JPY), the Contracting Officer (KO) will determine to process the modification or issue another purchase order.

1.1.1.4. Dismantling and Restoration: The contractor shall dismantle the facilities no later than 30 days after completion of lease. The contractor shall restore the property to its original condition to be accepted by the Government. The start date and schedule of dismantling the facilities and restoration work will be coordinated with the COR prior to commencement of work.

1.2. FACILITIES SPECIFICATION.

1.2.1. The facilities shall be constructed of materials suitable for their intended purpose.

Minimum section modulus is with flat-type ceilings, insulated walls, windows, fixed and/or sliding doors, floor panels, access stairways and/or ramps. The modular enclosures shall form a continuous, uninterrupted weather tight shell over the structure including flashing/sealed joints.

1.2.2. The facility exterior walls shall be 3” (75 mm) thick, constructed with 26 GA 1/8” (3 mm) deep corrugated pattern exterior face with smooth interior face steel painted “pale color” with a polyurethane core to provide a continuous thermal insulation value.

1.2.3. Interior walls shall be 3” (75 mm) thick, constructed of 1/2” (13 mm) vinyl gypsum laminated to both sides of a rigid polystyrene core. Panel connectors shall be 20 gauge steel wiring studs with recessed raceways that allow installation of electrical, telephone, and/or LAN wiring vertically on both front and back using 1-1/2” (115 mm) deep junction boxes. The raceways shall have removable cover plates. Two-frame wall partition provides non-progressive wall assembly in the interior partition.

1.2.4. Plastic corrugated sheet canopy or metal sheet roofing with the temporary steel column, beam and diagonal support, exterior lighting, wooden steps and/or ramp with doormat and stairs shall be provided at each exterior entrance.

1.2.5. Exterior entrance doors shall be metal hinged doors and include locking capability. The inbound and outbound area requires a locking capability that allows for emergency egress, such as a swing-type panic door. All doors shall have a minimum height of 2 meters (6’- 6’’).

1.2.6. All window glass shall be cleared and frosted in the toilets.

1.2.7. The contractor shall provide access ports for future network/electrical cabling in walls, ceiling panels, and floorboards throughout facilities.

1.2.8. The contractor shall provide ductless heat pump units to provide both heating and cooling in the facilities. The size and installation of building space conditioning equipment shall be IAW UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems, with Change 4 dated 1 November 2017. Equipment must be able to maintain the spaces at 25.6 ℃ (78°F) in the summer and 20℃ (68°F) in the winter.

1.2.9. These facilities shall include appropriate Japanese fire and life safety codes as required and the following items IAW UFC 3-600-01 Fire Protection Engineering for Facilities, with Change 2 dated 25 March 2018. The structures shall be primarily fabricated of flame-resistant (metal) materials. The maximum allowable structure shall be less than 5000 sq ft which would require no fire sprinkler systems. Spacing between facilities shall be 6 meters (19’-7”) apart. Wall-mounted fire extinguishers shall be provided and maintained IAW life safety standards.

1.3. SPECIAL REQUIREMENTS.

1.3.1. General Conditions

1.3.1.1. Supervision: The contractor shall coordinate with the COR as required for the complete construction of the facilities. The contractor shall provide site specific safety meetings, base orientation, background checks or other base accessibility requirements for all personnel.

1.3.1.2. Build/Pre-fab: Provide the building manufacturer’s standard shop drawings for YAB approval for all building systems/options provided as part of the contract within 30 calendar days after award. All engineering drawings and designs, along with the design of the necessary site utilities and improvements, shall be included.

1.3.1.3. Interior/Exterior: Interior and exterior finishes shall be manufacturers standard for commercial occupancies, suitable for location installed.

1.3.1.4. Floorplan: Floorplan is notional indicating general functional size and layout of facilities. As this is temporary construction, minor deviations are acceptable to accommodate the use of manufacturers’ standard products/construction, utility rooms, etc.

1.3.2. Site Preparation and Construction

1.3.2.1. Site Description: The site is covered by concrete or concrete block and is relatively level. Minimize damage to concrete during installation and repair any damage to concrete after disassembling. Avoid existing rebar within the expansion joints of the concrete pad.

1.3.2.2. Site Preparation: The contractor shall provide all site preparation and erosion control necessary to construct the modular facilities and associated access sidewalks as needed to access facility, as well as all utility connections. The contractor operations shall be confined to the building site and adjacent property for staging of materials and delivery of the modules, and to the point of utility connection for site utilities.

1.3.2.3. Grading/Compaction: The contractor shall determine and shall make provisions for any grading and/or compaction deemed necessary to construct the facilities.

1.3.2.4. Soil/Material Testing: The contractor shall perform any soil or construction materials testing required to construct the facilities.

1.3.2.5. Installation Safety and Fire regulations: The prime contractor shall be responsible for the health and safety of all workers to include subcontractor workers. The contractor or an individual appointed shall be placed in charge of fire safety of the work project. The responsibilities shall include ensuring the availability, operation, and location of fire protection equipment, general supervision of safeguards and location of portable heating equipment, and establishment and maintenance of safe cutting and welding operations. All fires, regardless of size, even if they have been extinguished, shall be reported to the 374 CES Fire Emergency Services Flight immediately. Any persons discovering a fire or suspected fire shall alert the building occupants by any means available. 374 CES Fire Emergency Services Flight shall be notified in the following manner: from a base phone, dial 911; from a Japanese cell phone dial 042-552-2510, wait for the tone and dial 911.

1.3.2.6. Electrical: The contractor shall provide electrical power system. The contractor shall be responsible to install all necessary distribution and facility equipment (cubicle type transformers, primary receiving system, circuit protection, lighting fixtures including dimming control and sensor system, switches, receptacles, GFCI including exterior receptacles, disconnecting switches, panel boards, etc.), mechanical and architectural equipment including disconnection switches and wiring to support the facilities. The contractor shall install primary lines to extend power to the transformers, and secondary lines to the facilities. Size and design shall be determined by the contractor based on facilities loads. Electrical site and wiring plans shall be determined by the contractor and shall be sealed by a professional engineer or a building mechanical and electrical engineer. These plans shall be submitted to the COR for his/her approval. The contractor shall provide exterior lighting with solar timer control at all exits and baggage handling areas. The facility will require at least 70 electrical outlets with two (2) plugs per outlet.

1.3.2.7. Communications: The contractor shall provide telephone, computer, Public Address (PA) system and Cable Television (CATV) outlets as indicated on the diagram. The contractor shall core drill into the hand hole service point and extend a four (4) inch in diameter conduit to the entrance location for the facilities. There is approximately 130 feet of available 12 strand single mode fiber optic cable to extend to the facilities. If the distance is greater than that, the contractor shall fusion splice any additional cable required. The contractor shall terminate the fiber with SC type connectors and install them into a Government furnished fiber optic patch panel and cabinet. Outlets will be extended from the patch panel to locations shown. The Government will provide a PA system and the contractor shall run speaker wire to designated public areas within temporary facility. PA communications will tie into telephone system. The contractor shall prepare one room for electric and communication purpose.

1.3.2.8. Security: The contractor shall provide conduit for Security Forces to wire Flight Check-In and Flight Screening (four (4) total) with alarms. All doors and windows must have the ability to be locked for security reasons.

1.3.2.9. Mechanical: The facilities must maintain environmental conditions between 68°F and 78°F (20°C and 26°C). Provisions will be made to connect HVAC condensate to the sanitary system at the sites. Ventilation system shall be provided for each area. The A/C shall include dehumidifier capability. The contractor shall provide plumbing fixture and partition for toilet. The contractor shall provide fixture arrangement and coordinate for proposed occupant. The contractor shall provide domestic hot water heater. Domestic hot water shall be provided for lavatory faucet. The contractor shall provide interior piping for domestic hot water, cold water and drain.

1.3.2.10. Counters: The facilities shall include space for four (4) counters as shown on attached floorplan. Three (3) shall be for customer check-in and one (1) for customer service as Passenger Service Center (PSC).

1.3.2.11. Skirting: After the modular facilities are installed, the contractor shall install full perimeter skirting around the building perimeter using the same material and finish as that of the building siding to provide a consistent finish down to grade. Access to the crawl space will be accomplished by removing sections of the skirting.

1.3.2.12. Decks/Stairs: The contractor shall provide/construct landings, stairs and ramps as necessary. The design and construction shall meet the requirements for accessibility as required by ADA Standards for Accessible Design.

1.3.2.13. Equipment: In addition to common office equipment, the facilities must accommodate two X-ray machines, vending machines and three (3) scales provided by the Government. The Government will remove the existing seating and office furniture for reuse.

The magnetometers specs are: The X-Ray specs are as follows:

• Max Power Output: 60W

• Input 100-240V 50/60 hz 1.5-.075A

• Output: 12V 4.6a max

• Input 200V 50/60 hz 2.35-2.02A

• Output: 220V 4.6a max

1.3.3. Building Foundations and Set-up.

1.3.3.1. Foundations: The contractor shall design the foundation system based on the facilities specifications provided.

1.3.3.2. Hitch/Tires/Axles: As applicable, hitches will be removed and returned to the contractor upon completion of the installation. The tires and axles may remain on the modules or be removed if necessary for placement of the buildings.

1.3.4. Rooms Requirements

1.3.4.1. PSC (Passenger Service Center)

o Space for three (3) employees o Power for three (3) computer workstations (two (2) monitors each and CPU) o Power for FIDS (Flight Information Display System), Coaxial cable and Cat V connections o Connections for three (3) phone lines o Connection for 1 speaker from PA system

1.3.4.2. Dispatch

o Space for 3 employees o Space and power for two (2) server racks, PA (Public Address System) w/phone connection, Phone rack, Duress Alarm panel, security camera system o Power for three (3) computer workstations (two (2) monitors each and CPU) o Connections for two (2) phone lines o Power for printer o Coaxial cable connection for AFN o Security locking capability (e.g. cypher lock) Keylex 2300 or approved equal.

1.3.4.3. Shift Supervisor

o Space for two (2) employees o Power for two (2) computer workstations (two (2) monitors each and CPU) o Connections for two (2) phone lines o Power for three (3) x security cameras from security system o Security locking capability (e.g. cypher lock) Keylex 2300 or approved equal.

1.3.4.4. Customs

o Space for three (3) employees o Power for three (3) computer workstations (two (2) monitors each and CPU) o Connections for two (2) phone lines o Power for two (2) charging docks o Power for small office refrigerator o Power for microwave o Power for radio base station o Power for radio charging station o Power for printer o Space and power for Vindicator panel, server rack o Coaxial cable connection for AFN o Security locking capability (e.g. cypher lock) Keylex 2300 or approved equal.

1.3.4.5. Check-In

o Space for three (3) employees o Power for three (3) computer workstations (two (2) monitors each and CPU) o Power for three (3) boarding pass printers o Power for three (3) baggage tag printers o Connection for three (3) Cat V cables for credit card readers o Connections for one (1) phone line o Power for printer o Power for two (2) baggage scales o Power for X-ray machine

1.3.4.6. Inbound Gate (I/B)

o Space for 150 people (seating) o Coaxial cable connection for AFN o Connections for one (1) phone line o Connection for one (1) speaker from PA system o Power for two (2) charging stations o Double swing door with panic handle and hard ware. (Union corporation) or approved equal

1.3.4.7. Outbound Gate (O/B)

o Space for 150 people (seating) o Power for X-ray machine o Power for Magnetometer o Power for four (4) vending machines o Power for two (2) FIDS (Flight Information Display System), Coaxial cable & Cat V connections o Two (2) x Coaxial cable connections for AFN o Power for one (1) computer workstation (two (2) monitors each and CPU) o Connections for three (3) phone lines o Power for three (3) charging stations o Connection for one (1) speaker from PA system o Double swing door with panic handle and hard ware. (Union corporation) or approved equal

1.3.4.8. Section Leadership

o Space for five (5) employees o Power for five (5) computer workstations (two (2) monitors each and CPU) o Connections for five (5) phone lines o Coaxial cable connection for AFN o Power for two (2) x small office refrigerators o Power for microwave o Power for printer o Power for Wi-Fi server

1.3.4.9. Breakroom/Work Center

o Space for six (6) people o Power for one (1) computer workstation 1 (two (2) monitors each and CPU) o Power for two (2) x full size refrigerators o Power for microwave o Coaxial cable connection for AFN

1.3.4.10. BSC (Baggage Service Center)

o 6’x 6’ room with cypher lock door o Space for one (1) person o Space for about 30 pieces of luggage storage o Power for one (1) computer workstation1 (two (2) monitors each and CPU

1.3.4.11. Training office

o Space for three (3) people o Power for three (3) computer workstations (two (2) monitors each and CPU)

1.3.4.12. Waiting Area

o Space for 150 people (seating) and baggage o Power for one (1) computer workstation (two (2) monitors each and CPU) and display monitor o Connections for three (3) phone lines o Coaxial cable connection for two (2) x AFN o Connection for one (1) speaker from PA system o Power for five (5) vending machines o Power for two (2) FIDS (Flight Information Display System), Coaxial cable & Cat V connections o Power for ATM o Power for three (3) charging stations o Connection for one (1) speaker from PA system o Double swing door with panic handle and hard ware. (Union corporation) or approved equal o Space for Car Rental Agency (two (2) people 9ft x 9ft required) o Power for one (1) computer workstation (one (1) monitor and CPU) o Power for one (1) laptop o Power for one (1) small office refrigerator o Power for microwave o Power for printer o Power for cash register o Power for credit card reader

1.3.4.13. Toilets

o Western style toilet with lavatory basins.

1.3.5. Pertinent Information

1.3.5.1. Base Regulations: All contractor and sub-contractor employees, assigned to this project shall become familiar with and obey all base regulations, including fire, traffic, safety, and security regulations. The contractor shall attempt to delineate the work area using cones, construction tape, fence or other means as directed. All contractors employees shall keep themselves within the limits of the work site (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The contractor’s equipment shall be conspicuously marked for identification and shall remain within the confines of project area except when entering or leaving the installation.

1.3.5.2. Order of Work: The contractor shall schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any activity roads or utility services shall be requested in writing a minimum of 21 calendar days prior to the desired date of interruption. Work shall be phased as necessary to prevent completely blocking access to an inhabited building/area and to minimize impact to daily operations. Interruptions of utility services and blocking active roads shall be allowed only when they will not cause interference with the operations of the activity. The contractor shall remove and dispose of all generated debris at the end of each shift, or more frequently if required, to keep the space usable.

1.3.5.3. Special Conditions: Special care shall be taken in performing exterior work such as excavation, backfill, concrete placement, paint, etc. when the temperatures are less than 7oC.

For bituminous pavements, care should be taken when outside temperatures are 10oC or less.

On such days, the exterior work will be performed in compliance with applicable sections of the specifications and drawings under strict temperature control with curing and/or heating appliance as necessary.

1.3.5.4. Utilities: Water and electric utilities will be furnished by the U.S. Government at no cost to the contractor. The contractor, at its expense, shall install and maintain all necessary temporary connections and distribution lines in a satisfactory manner. Before final acceptance of the work by the Government, the contractor shall remove all the temporary connections, distribution lines, and associated paraphernalia.

1.3.5.5. Construction Free Zone (CFZ): The installation and dismantling work for the temporary prefabricated facilities contract requires a construction free zone letter. The free zone letter are established for construction and similar activities that takes place inside a restricted area. In order for 730 AMS established this free zone letter, the following contractor information must provide the following:

1. Contract Information

2. Contract Number

3. Project Start/Termination Date

4. Working Hours

5. Physical description of Free Zone area, routes to and from & Entry/Exit: (Must include attached map/diagram of area and routes to be used.)

6. Names of monitors and entry/exit control personnel (COR or designated representative)

7. Personnel required to work in the area:

a. Name

b. ID Number

c. Base Pass Number

d. Job title

8. Vehicle required to be used in the area:

a. Plate Number

b. Make

c. Model

d. Color

e. Airfield Pass Number

1.3.5.6. Air Force (AF) Form 103 BCE Work Clearance Request: An AF 103 BCE Work Clearance Request must be coordinated to all indicated base agencies including 374 CES shops.

AF 103 is required for any work that may disrupt aircraft or vehicular traffic, base utility services, protection provided by fire and intrusion alarm system or any routine activities of the installation. The AF 103 must be coordinated and approved 21 days prior to start of scheduled work. Provide at least 21 calendar days advance notice of planned utility outages including electrical power and fire protection system. Each request must specify each utility disconnected, time and date the service will be deactivated and the anticipated time and date service will reactivated. The contractor will not disconnect or deactivate any base utility systems without an approved AF 103. Fire protection system disconnection and reactivation requires 374 CES/CEFP Fire Prevention Section (Phone # 225-9112) coordination. Attachment 3 is a blank AF 103. The contractor shall fill out this form to the best of their abilities and must be included on their proposal.

1.3.5.7. Work Schedule: The contractor shall provide and submit to the COR a detailed work progress schedule in the form of a Bar Chart Work Schedule showing the step-by-step phases of work to be accomplished prior to performing actual work. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited area which shall be completed before work in other sections or divisions is begun. Work schedule must be accepted by the Government with no comments prior to commencement of site work.

1.3.5.8. Temporary Protection Plans (Kasetsu Keikaku-sho): When requested by the Government, the contractor shall provide appropriate temporary protection plans such as nets, barricades, safety access roads and etc., to protect Government personnel and workers at construction work site during construction, and submit the temporary protection plans (Kasetsu Keikaku-sho) to the COR prior to the respective work site commencement. The contractor shall be responsible to minimize the inconvenience and avoid any danger to the Government personnel and workers.

1.3.5.9. Damage to Utilities: In the event of any unforeseen utility failure/disruption, the contractor will first make the area safe, then immediately contact the COR and Contracting Officer (KO). If the damaged utilities were previously known or shown to the contractor, and there was negligence on his part, the utilities will be repaired by the contractor in a timely manner at no cost to the Government.

1.3.5.10. Contractor Storage: Government may designate an open area for storage of construction materials for the duration of project. However, the contractor will be required to provide a fence to secure the area. The fence shall have a screen attached to hide the materials.

This screen shall be similar to that used on other storage areas throughout the base. The storage area may not be co-located with the office area. The contractor shall keep the storage area neat, orderly and clear of all debris. The contractor shall not allow trash or other debris scattered from his area by wind or other means. Any modifications to the area must first be approved by the COR, and will be done at the contractor’s expense. Grounds maintenance for the area is the responsibility of the contractor. The contractor shall remove all items from designated storage area prior to final acceptance of the project and shall ensure that all storage areas are reverted back to grades and conditions that existed prior to areas being disturbed.

1.4. ELECTRICAL SYSTEM SPECIFICATIONS.

1.4.1. Electrical installation shall comply with all requirements specified by the National Fire Protection Association (NFPA), No. 70, National Electrical Code, Chapter 5, Special Occupancies, Article 590, ‘Temporary Installations’, Unified Facilities Criteria (UFC) and the Japan Electric Association (JEAC).

(NFPA): http://www.nfpa.org/index.asp?rp=t (UFC): http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc (JEAC): http://www.denki.or.jp/pub/jeacjeag.html

1.4.2. The contractor shall provide and install electrical distribution wiring, fixtures, receptacle outlets, cables, wiring, accessories, and molded case circuit breakers. Electrical systems shall also include cable wiring, panel boards, fluorescent or LED lighting with sensor system, wall switches, receptacles, GFCI receptacles, and mechanical and architectural equipment including disconnection switches. The contractor shall provide and install exterior lighting with solar timer system.

1.4.3. All facilities shall be wired with Cat 6 communication wire, and power outlets shall be of US style (120V) and be located every 2m. Wiring should be installed within walls or with a clean finish utilizing wire mold. Power outlets and panels can be either surface or flush mounted

1.4.4. Ground rods and wire conductors for equipment grounding shall be installed IAW Article 590 of National Electrical Code and Japan Electric Association (JEAC) standards.

1.4.5. Ground-resistance measurements shall be certified by the contractor and provided to the COR upon completion of electrical system installation. The data provided will include the measured ground resistance of each grounding rod, the rod’s location, grounding system used, soil conditions, and noted resistance at the time of measurement. Ground-resistance measurements shall be made in normal dry weather, not less than 48 hours after rainfall, with the underground test location isolated from other grounding rods. If applicable, the contractor shall dig a hole and shall remove frozen soil to make dry conditions for the measurements. The ground resistance shall be measured using the ‘fall-of-potential’ method before the operating test and shall not exceed 25 ohms when measured in normal dry conditions.

http://www.nfpa.org/index.asp?rp=t http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc http://www.denki.or.jp/pub/jeacjeag.html

1.5. SUBMITTALS. All submittals required under this contract (including but not limited to:

manufacturer’ architecture/engineering drawings, site plans with utilities, floorplan, project schedule, material submittal, safety plan, meeting minutes, and all other written communications such as letters, memos or emails to the Government, documents, sketches, reports, manuals, etc.)

shall be written in English or translated into English by the contractor prior to submission. The descriptive information shall be supported by catalogs, certificates of compliance, or other data published by the manufacturer to demonstrate conformance with specification requirements prior to installation.

1.5.1. Building Shop Drawings. The contractor shall provide building shop drawings, with bracing structural locations, to the COR within 30 calendar days after the receipt of notice to proceed by the KO. The drawings shall include floor plans of each facility (based on the above specifications), a reflected ceiling plan, HVAC drawings, wall/ceiling section details, a fire alarm/suppression plan, anchorage detail to existing concrete slabs, and appropriate construction details, as required.

1.5.2. Materials and Equipment Manufacture’s Data. The contractor shall provide the below materials and equipment manufacturer’s data to the COR within 30 business days after award.

a. Cables, wires, conduits and fittings.

b. Light fixtures with control.

c. All switches including disconnecting switches.

d. Receptacles including GFCI.

e. Fire alarm equipment and devices.

f. Panel boards, Breakers and associated circuits.

g. Primary receiving system including transformer.

h. Windows.

i. HVAC Equipment.

j. Doors.

k. Wall, ceiling, and floor systems.

1.6. FACILITY ACCEPTANCE INSPECTION. The CORs will inspect all facilities within ten (10) business days following the installation of facilities. If any issues are found during the inspection, the CORs will notify the contractor. The contractor shall fix any issues within seven

(7) calendar days of being notified by the CORs.

1.7. INSPECTION AND MAINTENANCE. Following the completion of the installation of each building, the contractor shall provide inspection and maintenance services during the rental period which is estimated to be 26 months; post installation and month to month thereafter for electrical power, A/C, fire protection, and other rental items under this contract IAW commercial and manufacturer standards.

1.7.1. Maintenance Work Schedule. The contractor shall provide a maintenance work schedule in both English and Japanese to the COR for approval no later than 15 calendar days prior to the commencement of on-site work. The schedule shall be from the time of each building’s completion to the end of the base effort, and then for each option period, once exercised. The schedule shall show the time and day of the inspection/maintenance for each item. The contractor shall not deviate from the approved schedule without obtaining prior approval by the COR.

1.7.2. Contractor’s Responsibilities. The contractor shall be required to assume responsibility for all items and services offered in his proposal whether or not he produces or provides them.

1.8. REPAIRS.

1.8.1. The contractor shall be responsible for keeping the facilities and systems in usable and capable condition. Repair work includes reprocessing or replacement of parts (electrical accessories, A/C, and facilities) or materials, which may have deteriorated and could not have been corrected through maintenance servicing.

1.8.2. The contractor shall respond to on-call repair notifications within 24 hours, Mondays through Fridays, 0800 to 1700 or on weekends. The contractor shall report to the work location, survey, repair, and restore the equipment and/or system to the maximum extent practicable. If repairs are unable to be made at the time of response, the contractor shall take temporary measures for safety and minimize prevention of damage immediately if repairs cannot be made at the time of the response.

1.8.3. If the estimated repair cost is below $10,000.00, or the equivalent yen value, of the total cost (labor and parts), the COR will notify the contractor to immediately proceed with the repair.

If the estimated repair exceeds $10,000.00, or the equivalent yen value, the contractor shall provide the cost estimate to the KO for determination of price fair –and- reasonableness, and the repair shall not commence until a notification is provided by the KO. All repairs shall be invoiced under CLINs X002. If repair is needed due to contractor negligence during installation or maintenance, the contractor shall complete the repair at no cost to the Government.

1.9. DISMANTLE AND RESTORATION.

1.9.1. Dismantle. The contractor shall dismantle the facilities and other provided equipment within 30 calendar days after the completion of lease. Dismantling includes restoration of all Government’s worksites and facilities to an acceptable and reasonable condition. The start date and schedule for dismantling/restoration work shall be submitted to the COR prior to commencement of work.

1.9.2. Removal. The contractor shall remove all debris and all materials and debris generated at the work site IAW local Japanese law. No debris shall be disposed of on YAB.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO.

The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor’s Qualifications. The contractor shall be responsible for obtaining all necessary licenses and permits to perform the work described by this PWS.

2.1.3. Contract Manager’s Qualifications. The Contract Manager and/or alternate(s) shall possess at least 2nd Category Electrician’s Licenses (第二種電気工事士）to supervise the work site.

2.1.4. Contract Manager Availability. The contract manager or alternate shall be physically present or readily available during installation and dismantling phase. After the start operation, the contract manager should be available for meetings at the worksite within 24 hour of a COR request for emergency service or maintenance and 24 hours for routine administrative matters.

2.1.5. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.6. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.7. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, OCNs may be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances. The inability of an OCN worker to enter the base will at no time excuse nonperformance, nor relieve the contractor from any requirement of the contract.

2.1.8. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.9. Military Personnel. Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. Government will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAWFAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can be done only by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Working Hours: During erection, dismantling, repair and maintenance of facilities, the facilities will be made available to the contractor from 08:00 to 17:00, Monday through Friday, five days per week excluding U.S. holidays but including Japanese legal holidays. The contractor must notify the Government at least 21 days in advance if work needs to be performed outside these working hours. The contractor shall coordinate schedule for site visits with the Government at least 21 days ahead of time.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 29, 30 and 31 December Year End Days 1, 2 & 3 January New Year’s Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required installation/base passes and controlled area badges to cleared contractor personnel at no cost to the contractor. It is, however, the contractor’s responsibility to ensure documentation required by the U.S.

Government to issue badges is submitted with adequate lead time. The prime contractor shall be responsible for maintaining control of all passes issued to his own and his subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the 374th Security Forces Squadron, Pass & Registration Section (Building 993), and a certificate of receipt shall be obtained. Final payment will be withheld until the contractor has been relieved from all accountability and/or obtained the necessary pass clearance certificate for Government-issued installation/base passes used in the performance of this contract.

2.8.2. Off Limit Signs. The contractor shall provide warning and/or “OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.3. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.4. Reports of Damages, Destruction, Injury, or Death

2.8.4.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.4.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

The report may be either verbal or submit to the contracting officer directly.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent Occupational Safety and Health Administration basic requirements, or the laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.6. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.7. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.8. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand- receipts shall be disposed of off-base by the contractor IAW the laws of Japan. Hand-receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.9. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.10. Temporary Work Stoppage. In the event the Base Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any adjustments to the contract necessitated by Government-caused delays as a result of a temporary shutdown will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas during installation, dismantling and removing work period to prevent foreign object debris damage to aircraft. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

SERVICES SUMMARY

The following Services Summary identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. As a general rule, defects are categorized as follows: (1), ‘Major’ defects that present significant safety or health hazards to customer or contract employees (e.g. improperly braced or attached exterior stairs) and (2), ‘Minor’ defects that though inconvenient or annoying, do not impede or delay mission accomplishment (e.g. missing light fixture or plug receptacle).

SERVICES SUMMARY (SS)

Performance Objective PWS Para Performance Threshold Method of Assessment

SS#1: Quality.

Installation/Rental/Dis mantle and Removal of Facilities. The contractor shall meet quality requirements for installation temporary PAX Terminal in this

PWS

1.2 ~ 1.2.10, 1.4 ~ 1.4.5., & 1.7 ~1.9.2

15 minor defects (punch list items) are allowed during installation phase (must be corrected).

Periodic Inspection (Weekly) Customer Complaints

SS#2: Performance Schedule. The contractor shall meet required performance timelines.

1.1.1 thru 1.1.1.3

One (1) instance of two (2) days behind from the schedule is allowed per months during performance

Periodic Inspection (Weekly) Customer Complaints

SS#3: Management.

The contractor shall satisfactorily address human resource functions, necessary documentations and follow industry standards of management.

1.3.1. ~ 1.3.3.2. & 1.3.5, 1.5 ~1.5.2.

Two (2) instances of customer complaints about the contractor’s employees are allowed per month

Customer Complaints

SS#4: Regulatory Compliance. The contractor shall follow PWS referenced publications, as well as the terms and conditions of this contract.

1.2.9 ~1.2.10, 1.3.2.5, 1.3.5.1, ~ 1.3.5.6, 1.3.5.8,

1.4.1 ~1.4.5 & 2.8.

~ 2.11.

One (1) correctable error not to following the PWS referenced publications as well as the terms and conditions is allowed per month

Periodic Inspection (Monthly)

Note:

Adjustments to the method of assessment shall remain the unilateral right of the Government, in so far as the change does not affect cost or cause delays in performance.

The contractor may not use the method of assessment for any excusable delay.

SECTION 3

RESERVED

SECTION 4

APPENDICES

Appendix A – Site Plan & Floor Plan

Appendix B – As-Built Drawings (Attch B-1 thru B-7)

Appendix C – Equipment List

Appendix D – Environmental Protection