SF30_(Amend_0003)_-_1_Mar_18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purposes of this modification are to:

1. extend the offer due date to Mar 11, 2018 2:00 am (Eastern), Mar 12, 2018 4:00 pm (Japan Standard Time).

2. post answ ers to additional six (6) questions from prospective offerors.

3. insert Total Amount Schedule on the SF1449.

4. amend the Exhibit A - E Blank Pricing Schedule sheet and

5. Revise the sentence of the Part 2(a) of Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA520918R0005

X 9B. DATED (SEE ITEM 11)

31-Jan-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Mar-2018

CODE

374TH CONTRACTING SQUADRON

UNIT 5228, BLDG 620, YOKOTA AB

FUSSA-SHI, TOKYO 197-0001 JAPAN

FA5209 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA520918R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&AS - Q10 TO Q15

No. Question Answer 10 Is there a requirement only US Citizens/green card holders can work or will you allow foreign staff to work in these positions? If so will you sponsor visas or provide the necessary documentation to apply for work visas?

There are no citizenship requirements to perform the services as long as the individual possesses the requirement experience, licenses, and certifications. All personnel must have a legal residency or immigration status in Japan.

Civilian personnel with US Nationality who are not ordinarily resident in Japan may be invited by USFJ for recognition as “members of the civilian component” and afforded privileges under the Status of Forces Agreement. Non-US nationals must possess legal residency in Japan either as a Japanese citizen or as a legal alien resident of Japan.

Contractors are responsible for ensuring the legal immigration status of their personnel while in Japan, to include obtaining necessary work visas for their employees.

Pursuant to USFJ Instruction 31-204, entry onto USFJ installations/areas by non-SOFA personnel from certain designated third countries is not authorized without prior coordination with the installation counterintelligence agency and approval from the installation commander. More information about these policies can be provided upon request.

11 Will you accept Nursing Licenses/Certification from a foreign country equivalent to the Japanese or American Nursing License?

No, in accordance with paragraph 4.1. of AFI

44-119, MEDICAL QUALITY OPERATIONS

(16 AUGUST 2011), only Nursing Licenses/ Certifications from a US jurisdiction are acceptable.

12 The quantities for the nurses are not the same as indicated on the PWS. For example, "Exhibit A-Basic" has EST quantity for Kadena Registered Nurse, Case Manager as "4" when the PWS has "2" as the number needed.

I attempted to just change the numbers myself, but the spreadsheet is locked and password protected.

The Government contemplates award of an Indefinite Delivery and Indefinite Quantity (IDIQ) contract; the exhibit is included estimated maximum quantities. The paragraph 1 of PWS (dated 16 FEB 2018) indicates the specific number of units that the Government may order to the Contractor during the basic period. Since this requirement would be an IDIQ contract, quantity and unit of month would change based on the nature of demand within the designated dollar value range described on the solicitation.

Based on the aforementioned, please use the revised Excel sheet. Fields “Unit Price” under column E of Tabs A thought E are editable.

Once all tabs are completed, “Cover Sheet Summary” tab will be completed automatically.

13 Are we to require to submit the spreadsheet with our 1449? If so, could you please advise as to how to input our unit prices and confirm the correct EST Quantity for each location?

Yes. The SF1449 should have the total amount of each Contract Line Item Number (CLIN).

Each CLIN is calculated based on each Exhibit Line Item Number (ELIN). Please submit the revised excel spreadsheet since the pricing evaluation would require not only CLINs information but also ELINs information.

The EST Quantity for each location is set as maximum unit that the Government may require during the contract period. Please insert only unit price for each position so that other information will be computed automatically.

14 Does EO 13706 apply to these positions?

Contractors are responsible for determining the applicability of federal laws and regulations and ensuring compliance during the contract performance.

Executive Order 13706, “Establishing Paid Sick Leave for Federal Contractors” applies to covered contracts, to include those covered by the Service Contract Labor Standards Act (formerly the McNamara-O'Hara Service Contract Act of 1965). The Service Contract Labor Standards Act has a limited geographic scope, see Title 29, Part 4 of the Code of Federal Regulations, Section 4.123(d), and generally does not apply to service contracts performed entirely outside of the United States.

Information of the application of EO 13706, can be found at:

https://www.dol.gov/whd/govcontracts/eo13706/ See also: FAR 22.1003-2 and FAR 22.2103.

15 Are there specific taxes/fringe that will apply to this contract because performance takes place on US bases in Japan?

Tax implications for SOFA status personnel are addressed in SOFA Articles XI and XIII. Tax implications for contractors performing services are addressed in Articles XI, XII and XIII and USFJ Instructions 51-5 and 91-205.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Mar-2018 04:00 PM to 12-Mar-2018 04:00 PM.

The following have been added by full text:

TOTAL AMOUNT

TOTAL ESTIMATED AMOUNT FOR THE BASIC YEAR PERIOD $

(CLIN 0001-0003)

TOTAL ESTIMATED AMOUNT FOR OPTION ONE YEAR PERIOD

(CLIN 1001-1003)

TOTAL ESTIMATED AMOUNT FOR OPTION TWO YEAR PERIOD

(CLIN 2001-2003)

TOTAL ESTIMATED AMOUNT FOR OPTION THREE YEAR PERIOD

(CLIN 3001-3003)

TOTAL ESTIMATED AMOUNT FOR OPTION FOUR YEAR PERIOD

(CLIN 4001-4003)

TOTAL ESTIMATED AMOUNT FOR BASIC AND ALL OPTION YEARS

The following have been modified:

LIST OF DOCUMENTS, EXHIBITS, OR ATTACHMENTS:

Title Date Page Attachment 1 Performance Work Statement (PWS) for Japan-wide

Nursing Service 16 Feb 18 27

Attachment 2 Present/ Past Performance Reference List N/A 1 Attachment 3 Present/ Past Performance Survey with Cover Letter N/A 4 Exhibit A-E Blank Price Schedule (Amendment 0003) N/A 5

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items

(a) Paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirely and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference.

(b) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 270 calendar days from the date specified for receipt of offers.”

(c) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate parts; Part I - Summary and Miscellaneous Data, Part II - Price Proposal, Part III - Technical Proposal, and Part IV - Past Performance Proposal.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit original.

(a) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(b) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(c) Submit an acknowledgment of the all solicitation amendments, if issued.

(d) If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

(e) If none proposed, submit an Affirmation of no Exceptions, Deviations, or Waivers.

2. PART II – PRICE PROPOSAL - (Submit the complete sheet of Exhibit A-E)

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF1449 blocks 19 through 24 and page 4 of Amendment 0003.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/Services for each

Contract Line Item Number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

(d) Submit the complete sheet by utilizing Exhibit A-E attached on the amendment 0003.

3. PART III – TECHNICAL PROPOSAL - Limited to no more than 10 pages per candidate. Submit original.

Sub factor 1 - Education:

(a) Licensed Practical Nurse/Licensed Vocational Nurse (LPN/LVN), Utilization Manager:

(i) Must have Graduated from a State Board of Nursing approved LPN/LVN training program or completion of equivalent United States military training that permits sitting for a state licensure examination.

(b) Registered Nurse Case Manager:

(i) Must have graduated a baccalaureate degree program in nursing (BSN) accredited by a national nursing accrediting agency recognized by the US Department of Education.

(c) Licensed Nurse Practitioner (LNP) DRHA Provider:

(i) Must hold a Master’s Degree in Nursing from an accredited institution.

(d) Family Practice Clinical Nurse (RN)

(i) Must have graduated from a baccalaureate degree program in nursing (BSN) accredited by a national nursing accrediting agency recognized by the US Department of Education.

Sub factor 2 - License:

(i) Nurse applicants must be a current U.S. LPN/LVN. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements. License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

(b) Registered Nurse Case Manager:

(i) Must be a current U.S. licensed Registered Nurse. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements.

(ii) License cannot be under investigation nor have any adverse action pending from a Nursing State Board or national licensing/certification agency.

(c) Licensed Nurse Practitioner (LNP) DRHA Provider:

(i) Must have current unrestricted license to practice nursing in one of the fifty states, the District of Columbia, Puerto Rico, Guam, or the U.S. Virgin Islands.

(ii) Must be certified as a nurse practitioner by a professional organization such as the American Nurses Credentialing Center (ANCC) or the American Academy of Nurse Practitioners (AANP).

(d) Family Practice Clinical Nurse (RN)

(i) Nurse applicants must be a current U.S. licensed Registered Nurse. Active, current, valid and unrestricted license to practice nursing in accordance with State Board requirements.

Sub factor 3 - Experience:

(i) Must have at least four (4) years of clinical nursing experience;

(ii) Have held full time employment in a nursing field for twelve (12) out of the last twenty-four

(24) months (mandatory).

(b) Registered Nurse Case Manager:

(i) Must have at least three (3) years of licensed nursing practice.

(ii) Must have two (2) years’ experience in Discharge Planning or Case Management.

NOTE: One registered nurse case manager position at Yokota AB must speak fluent Japanese. Japanese- Language Proficiency Test Certificate of Results and Score of at least N2 or equivalent certificate are required for non-native Japanese speakers. See paragraph 1.6.3.2 of Performance Work Statement (Attachment 1)

(c) Licensed Nurse Practitioner (LNP) DRHA Provider:

(i) Must have experience with evaluation and treatment of mental health disorders to include Post Traumatic Stress Disorder.

(d) Family Practice Clinical Nurse (RN)

(i) must have at least three (3) years of clinical experience in a primary care setting to include;

outpatient clinic, inpatient hospital, emergency room or urgent care.

Sub factor 4 – Employment Agreement:

(a) An employment agreement to the Government covering the base period: The employment agreement is any form of the document that proves the performer’s engagement between the offeror and the individual who will be dispatched to the designated location after award.

4. PART IV – PAST PERFORMANCE PROPOSAL - Limited to no more than 10 pages per contract listed. Only references for past efforts/contracts of relevance are desired. Submit original.

(a) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(2))

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph (c) below).

The offeror shall send out the PPQ (Attachment 3) to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY

WITH THE OFFEROR.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government – NOT BACK TO THE OFFEROR.

PPQs shall be sent directly from your reference to this office marked to the attention of Mr. Yuki Watabe as primary and Ms. Namiko Kaneko as alternate via fax at 042-530-3319, or e-mail to yuki.watabe.jp@us.af.mil as primary and namiko.kaneko.1.jp@us.af.mil as alternate, or mailed to the following address:

374 CONS/LGCB

Attn: Mr. Yuki Watabe / Ms. Namiko Kaneko Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi Tokyo 197-0001

(c) Past Performance Information: Provide a list of no more than three (3) of the most relevant contracts performed for any customer. (See addendum to 52.212-2, paragraph (d)(2)(B))

Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(x) Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(d) The evaluation of past performance information will take into account past performance regarding (i) predecessor companies, and/or (ii) will take into account past performance regarding subcontractors that will perform major aspect of the requirement when such information is relevant to this acquisition. Major aspect is identified in PWS paragraphs 3 and 4.

(e) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

(f) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

C. Documents submitted in response to this RFP must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the

PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If a Part in a proposal exceeds the specified page limit cited in the Part Content, the excessive pages will not be evaluated.

4. Format for proposal Parts I, III, and IV shall be as follows:

(a) Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in paragraph B, Specific Instructions, above.

(b) The proposals will be on 8 1/2” x 11” paper or A4 size paper”.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Written entries shall not be less than 10 font size. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(h) Price data of any kind shall be presented only in the Price Proposal Part.

(i) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the proposal submission:

D. General Information:

1. Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address: The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror:

374th Contracting Squadron Attn: Mr. Yuki Watabe Unit 5228, Building 620 Yokota Air Base Fussa-shi, Tokyo 197-0001

2. Offeror can also submit electronic copies of proposals via e-mail. By submitting an electronic copy, offerors assume all risk of proposals not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe .pdf files will be accepted. No zip files will be accepted. The contractor may use AMRDEC SAFE https://safe.amrdec.army.mil/SAFE/ to upload the files if the total email is expected to exceed 7MB. If submitting proposals electronically, email the file(s) by the solicitation closing date and time to the following email addresses: yuki.watabe.jp@us.af.mil/ namiko.kaneko.1.jp@us.af.mil and call the POCs to ensure the receipts.

3. Offerors are cautioned that Yokota Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg. 620 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215- 1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Birthday of Martin Luther King: Third Monday in January Washington’s Birthday: Third Monday in February

PART TITLE

PAPER

COPY

PAGE LIMIT DUE DATE

I

Summary and Misc.

Data (File Name: Part I) 1 N/A 5 March 2018

II

Price (File Name: Part II) 1 N/A 5 March 2018

III

Technical (File Name: Part III) 1 10 pages per candidate 5 March 2018

IV

Past Performance (File Name: Part IV) 1 10 pages per contract 5 March 2018

Memorial Day: Last Monday in May Independence Day: 4 July Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: 11 November Thanksgiving Day: Fourth Thursday in November Christmas Day: 25 December

Note: No Japanese holidays will be observed.”

(End of Addenda)

(End of Summary of Changes)