Notice_to_Offerors_18R0005.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

31 January 2018

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 374 CONS/LGCBB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520918R0005, Japan-wide Nursing Services for Kadena, Misawa, and Yokota Air Force Base, Japan.

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of a Firm Fixed Price Indefinite Delivery Indefinite Quantity Contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Notice of Pre-Proposal Conference

(1) A pre-proposal conference will be conducted at the Contracting Squadron, Bldg. 620 (Conference Room 109), Yokota Air Base on 27 February 2018 at 0900 hours for the purpose of answering questions regarding this solicitation. Submit names of all attendees (not to exceed 3 persons) to Mr. Yuki Watabe by e-mail to yuki.watabe.jp@us.af.mil or fax at 042-530-3319 at least two work days prior to the conference or to Ms. Namiko Kaneko at namiko.kaneko.1.jp@us.af.mil. The information must be provided in advance for ensuring your access to the Yokota Air Base and attendance at the conference. In case a telephone conference is preferred due to location issue, attendance request email must include the available phone number(s).

(2) Offerors are requested to submit questions to the point of contact noted above within one week from the date of the conference. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors. The record should include minutes of the meeting, with questions and answers.

(3) Mobilization and Phase-In Period In the event other than the incumbent contractor is the successful offeror, a period of 60 calendar days is deemed sufficient for other than the incumbent to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:yuki.watabe.jp@us.af.mil mailto:namiko.kaneko.1.jp@us.af.mil

2. In accordance with DFARS 232.7003, use of electronic payment request is mandatory. Use of WAWF-RA will speed up your payment processing time and allow you to monitor your payment status online. There are no charges or fees to use WAWF-RA.

Requests for payments must be submitted electronically via the Internet through the Wide Area Workflow Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Self-paced training is offered for WAWF-RA at http://www.wawftraining.com. For assistance with WAWF-RA, please call 1-866-618-5988. Questions concerning payment should be directed to the Defense Finance Accounting Services Customer Service Section (DFAS-J/JRLA). Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS “My Invoice” Inquiry System website at https://myinvoice.csd.disa.mil/.

PAYMENT STATUS/PROBLEMS/DISPUTES MUST BE ADDRESSED TO:

(Includes both invoice & proof of delivery to expedite payment)

Defense Finance Accounting Services Customer Service Section (DFAS-J/JRLA)

E-mail Address: DFAS-JP-VPISF@dfas.mil

Telephone: (From Japan) 042-552-2511, after recording dial Ext. 5- 4599 (From US) 011-81-3117-55-6288

Fax: (From Japan) 042-552-2511 Ext. 5-2678/4696

(From US) 011-81-3117-55-2678/4696

3. Point of contact on this solicitation is Mr. Yuki Watabe, Contract Specialist, phone at 011-81-42-552- 3011 or e-mail at yuki.watabe.jp@us.af.mil or Ms. Namiko Kaneko, Lead Buyer, at the same phone number or e-mail at namiko.kaneko.1.jp@us.af.mil.

BRIAN J. MENTEL

Contracting Officer https://wawf.eb.mil/ http://www.wawftraining.com/ https://myinvoice.csd.disa.mil/ mailto:DFAS-JP-VPISF@dfas.mil mailto:yuki.watabe.jp@us.af.mil mailto:namiko.kaneko.1.jp@us.af.mil